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Home My WebLink About08-04-08 Canton City Council Meeting MinutesA regular meeting of the Canton City Council was held on August 4, 2009 in Council Chambers at the Historic Depot, 50 North 4t" Avenue, Canton, Illinois. Mayor Kevin R Meade called the meeting to order at 6:30 p.m. Pledge of Allegiance opened the meeting followed by the Invocation given by City Clerk Nancy Whites. Aldermen Present -Rick Reed, Eric Schenck, Craig West, Larry Sarff, Jorge Rivero, Jerry Ellis, Jim Hartford, Jason Strandberg. Absent -None. Others in attendance -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Police Chief W. Dan Taylor, Fire Chief Bonnie Cremer, Keith Plavec from Maurer Stutz Inc. (Zoning Officer and City Engineer), Public Works Director Clif O'Brien, City Administrator Jim Snider, Wastewater Treatment Supt. Joe Carruthers was absent and Randy Weaver sat in for him, Water Treatment Supt. Greg Pollitt, Street Supt. George Spahn, Joe Ginger video services. In the audience -News Media of John Froehling from the Daily Ledger, Mark Bixler from WBYS Radio, Kevin Sampler from Journal Star, Stacey Creasy from The Democrat, ESDA Director for the City of Canton Phil Fleming, and one unidentified gentleman. CONSENT AGENDA Minutes of Council meeting July 21, 2009 Minutes of Mechanical Committee meeting July 28, 2009 Alderman Hartford made the motion the Consent Agenda be placed on file as presented, and was duly seconded by Alderman West. The motion was by unanimous voice vote. COMMITTEE REPORTS: Public Safety & Traffic. Council Action Motorola Payers. 1 Alderman Hartford made the motion to replace six Motorola Minitor 5 VHF pagers at a cost of $414 each for a total of $2,484 plus $25 shipping for a total of $2,509.00, and was duly seconded by Alderman Ellis. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Dental Insurance open enrollment of 13 months. Alderman Hartford made the motion to allow for the dental insurance to coincide with the Health Insurance for 13 months enrollment, and was duly seconded by Alderman Strandberg. The motion was by unanimous voice vote. Ordinance - Amending Ordinance #1966 for a No Parking Sign at the 200 Block of West Pine Street, Prohbitin~ Parking on the South Side of the Street for 75 feet East with Avenue C, from 7:00 a.m. to 4:00 p.m. on School Days. Alderman Hartford made the motion the ordinance be withdrawn, and was duly seconded by Alderman Rivero. The motion was by unanimous voice vote. Streets & Garbage. Council Action Opening of East Chestnut Street on the Square. Keith Plavec said he is still working on the cost and feasibility. Lake, Buildings & Grounds. Council Action None. Public Works, Water & Sewer. Council Action Radial Collector Well for Payment #7, from Reynolds, Inc. in the amount of $209,002.50. z Alderman Ellis made the motion to pay Reynolds Inc. for the Radial Collector Well of Payment #7 paid from the Bonding fund, and was duly seconded by Alderman West. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. WWTP Improvements Secondary Clarifier Payment #10, from Leander Construction in the amount of $57,166.98. Alderman Ellis made the motion to pay Leander Construction for the WWTP Improvements for the Secondary Clarifier of Payment #10, and was duly seconded by Alderman Hartford. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Long Term Control Plan Wastewater Flow Metering Equipment Installation of Payment #1, from Leander Construction in the amount of $162,659.47. Alderman Ellis made the motion to pay Leander Construction for the Long Term Control Plan Wastewater Flow Metering Equipment Installation of Payment #1, in the amount of $162,659.47 and paid from Bonding funds, and was duly seconded by Alderman Sarff. Discussion. Keith Plavec said this is in regards to over flow sewers and also at 11t" & Myrtle where the area is requiring a flow meter. The balance still owed is $57,240.53. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. WTP Improvements Finished Water Storage Facility of Payment #12, from Leander Construction in the amount of $29,900.00. Alderman Ellis said he met with Keith Plavec & Greg Pollitt and they recommended the payment would be $23,700.00 and withholding liquidated damages of $6,200.00 and have a meeting with Leander Construction. Alderman Ellis made the motion to approve the recommendation and was duly seconded by Alderman Strandberg. Mayor Meade stated this will be on next week's Finance committee meeting. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. Motion carried. IH Site Invoice 5685 from Iron Hustler for $70,378.06. 3 Alderman Ellis made the motion to pay Iron Hustler $70,378.06 for IH Site of Invoice 5685, and was duly seconded by Alderman Rivero, and paid from TIF funds. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. IH Site Invoice 5692 from Iron Hustler for $14,103.52. Alderman Ellis made the motion to pay Iron Hustler $14,103.52 for IH Site of Invoice 5692, and was duly seconded by Alderman Rivero, and paid from TIF funds. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Main Street Water Main Relocation for Payment #2, from Hoerr Construction of $166,816.38. Alderman Ellis made the motion to pay Hoerr Construction $166,816.38 on Main Street for water main relocation for payment #2, and paid from Bonding funds, and was duly seconded by Alderman Hartford. Discussion. Alderman Ellis commented that Hoerr Construction did a professional job and was done in time. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Pay Request from Kemper Construction for White Court along with extra brick work necessary for Phillips & Association Building. Alderman Strandberg made the motion to pay Kemper Construction for work on White Court along with extra brick being added for Phillips & Associates building in the amount of $12,300.66 and Otto Baum in the amount of $477.00, and was duly seconded by Alderman West. Discussion. Keith Plavec said the change order is for the wall and the brick ledge. Kemper will send additional bill of what is not included. Alderman Ellis asked to be excused from voting. Alderman Strandberg made the motion to excuse Alderman Ellis from voting, and was duly seconded by Alderman West. The motion was by unanimous voice vote. Roll call to pay Kemper Construction and Otto Baum -AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, O ABSENT. Motion carried. COMMUNICATIONS FROM MAYOR KEVIN R. MEADE - 4 Appointments. Alderman Sarff made the motion the appointment of Jenise Jones as a Dispatcher by the recommendation from the Police Chief W. Dan Taylor be confirmed, and was duly seconded by Alderman Reed. The motion was by unanimous voice vote. Alderman Strandberg made the motion the appointment of Kathy Lock to the Zoning Board of Appeals be confirmed, and was duly seconded by Alderman Hartford. The motion was by unanimous voice vote. Alderman Reed made the motion the appointment of Alderman Jorge Rivero to the Planning & Zoning Commission be confirmed, was duly seconded by Alderman Hartford. The Chamber of Commerce will be sponsoring a business breakfast on August 18 at 7:30 a.m. at the Donaldson Center. Or you can come after the breakfast and listen to Shawn Lawrence the new manager of Cook Medical. Mayor Kevin R. Meade mentioned that on August 12 IDOT will be sponsoring 'Open House" Public Hearing at Ingersoll School on the 366 Coaliation. Maps of the area will be available and comments will be taken. Mayor Meade welcomed the new City Administrator Jim Snider as this is his first meeting. Tax Debt Certificates Terms and Amounts. Alderman Schenck made the motion to accept the Preliminary Term Sheet for Debt Certificates from E.A. Davidson and Company based out of Des Moines, Iowa for $4,000,000.00, and was duly seconded by Alderman Reed. Roll call. AYES - Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS - None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. OLD BUSINESS: ORDINANCE -AMENDING CHAPTER 5 (PARKING RULES) OF TITLE 9, (TRAFFIC REGULATIONS). Second reading and read by title. Alderman Hartford made the motion to place the ordinance on its passage, and was duly seconded by 5 Alderman Reed. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance # being 1985. ORDINANCE - AMENDING CHAPTER 16 (DIRECTOR OF BUDGET AND ADMINISTRATION) OF TITLE 1 (ADMINISTRATION). Second reading and read by title. Alderman Reed made the motion to place the ordinance on its passage, and was duly seconded by Alderman West Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance # being 1986. ORDINANCE -AMENDING TITLE 3, CHAPTER 2 (ROOFING LICENSES). Second reading and read by title. Alderman Ellis made the motion to place the ordinance on its passage, and was duly seconded by Alderman Strandberg. Discussion. City Attorney Chrissie Peterson mentioned the ordinance does not have an effective date to buy the license. This will be an annual license. If the person does their own work they don't need the license. Alderman Ellis commented the license should be 60 days and begin October Ist. The motion was amended to have the license begin on October Ist. Both the motion and second accepted the amendment. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance # being 1987. ORDINANCE -AMENDING TITLE 8 (INTOXICATING LIQUORS). First reading and read by title. Alderman West made the motion to place the ordinance on its passage, and was duly seconded by Alderman Hartford. Roll call. AYES - Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS - None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance # being 1988. NEW BUSINESS: None. Alderman Hartford made the motion to go in to executive session to discuss Personnel; and Pending Litigation, and was duly seconded by Alderman Ellis. City Attorney Chrissie Peterson added to the executive session of Negotiations. The motion was by unanimous voice vote. 6 The regular scheduled Council meeting convened for executive session at 6:55 p.m. EXECUTIVE SESSION - TO DISCUSS PERSONNEL; PENDING LITIGATION, & NEGOTIATIONS. The regular scheduled Council meeting reconvened in open session at 7:55 p.m. ADJOURN. No further business Alderman Hartford made the motion to adjourn, and was duly seconded by Alderman Strandberg. The motion was by unanimous voice vote. Nancy Whites, City Clerk APPROVED: Kevin R. Meade, Mayor