HomeMy WebLinkAbout06-30-09 Canton City Council Meeting minutesA regular meeting of the Canton City Council was held on June 30, 2009 in Council
Chambers at 50 North 4t" Avenue, Canton, Illinois. (There will not be a Council
meeting July 7, 2009, this Council meeting took place of the July 7 meeting.)
Mayor Kevin R. Meade called the meeting to order at 6:30 p.m.
Pledge of Allegiance opened the meeting followed by the Invocation given by City
Clerk Nancy Whites.
Mayor Kevin R. Meade called for roll call - Present -Aldermen Rick Reed, Eric
Schenck, Craig West, Larry Sarff, Jorge Rivero, Jerry Ellis, Jim Hartford. Absent -
AldermanJason Strandberg.
Others in attendance was -Mayor Kevin R. Meade, City Clerk Nancy Whites, City
Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Deputy Police Chief
Rick Nicholas was present for Police Chief W. Dan Taylor, Fire Chief Bonnie
Cremer, Public Works Director Clif O'Brien, Wastewater Treatment Supt. Joe
Carruthers, Water Treatment Supt. Greg Pollitt, System Maintenance Supt. Bill
Terry, Street Supt. George Spahn, Video Services by Joe Ginger.
In the audience was news media of John Froehling from Daily Ledger, Kevin
Sampler from Journal Star, Stacey Creasy from The Democrat, Mark Bixler from
WBYS Radio, SRPED Executive Director Mark Rother, Kyle Peoples introduced
himself and said he works for State Representative Mike Smith.
CONSENT AGENDA
Minutes of Council Meeting June 16, 2009
Minutes of Mechanical Committee meeting June 23, 2009
Minutes of Reconvened Council meeting June 23, 2009
Alderman Sarff made the motion to accept the Consent Agenda with
amendments and was duly seconded by Alderman West. (The amendments are
for the Reconvened Council meeting held on June 23, 2009 page 2 -the
resolution does not have the number and it is #3893. Also on page 8 of the
Mechanical Committee meeting held on June 23, 2009 under the second
paragraph the last sentence the word BAAG should read BAAD.) The motion was
by unanimous voice vote.
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COMMITTEE REPORTS:
Public Safety & Traffic.
Council Action
Fire Gear.
Alderman Hartford made the motion to approve the request from Total Fire
Group in the amount of $5,097.94 for 3 sets of clothing being a coat, trousers and
bumper gear, and was duly seconded by Alderman Rivero. Roll call. AYES -
Aldermen Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 7
AYES, 0 NAYS, 1 ABSENT. Motion carried.
Fire Hose Replacement.
Alderman Hartford made the motion to approve of replacing fire hose from a 4
inch hose to 5 inch hose in the amount of $9,274.00, and was duly seconded by
Alderman Ellis. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero,
Ellis Hartford. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried.
ESDA Coordinator Salary.
Alderman Hartford made the motion to approve of a part-time ESDSA
Coordinator for $500.00 per month, and was duly seconded by Alderman Rivero.
Discussion. City Treasurer Aaron Anderson said there is no need to amend the
budget until we reach the pay of $2,500 that was in the budget. The motion was
by unanimous voice vote.
Purchase of new police Vehicle & Light Bar.
Alderman Hartford made the motion to approve purchasing 2009 Ford Crown
Victoria Police Interceptor Package in the amount of $20,621.00 which is the State
Bid price, plus $133.00 for title and registration fees for a total of $20,754.00; and
light bar Code 3 LED X 2100 in the amount of $1,2950.50.00 from Ray O'Herron
Company plus shipping charges, and was duly seconded by Alderman Ellis. Roll
call. AYES -Aldermen Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS
- None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried.
Streets & Garbage.
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Council Action
Backhoe Bids.
Alderman West made the motion to approve of purchasing a new 2009 Case
Backhoe Loader 580SM111 from Birkey's Construction in the amount of
$69,988.00 and is a state contract bid, and was duly seconded by Alderman Reed.
Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis Hartford.
NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried.
Osland Grant for the Lake.
Alderman Reed said that Keith Plavec was not available to attend the meeting, so
we are taken the Osland Grant for the Lake off of the agenda.
Title/Record Search Services.
Alderman Reed made the motion to allow Miller, Hall & Trigg to do a title search
in the amount of not to exceed $20,000.00 and paid from Lake Funds, and was
duly seconded by Alderman West. Discussion. Mayor Kevin R. Meade said the
area has never been platted or recorded. Roll call. AYES -Aldermen Hartford,
Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 7 AYES, 0 NAYS, 1
ABSENT. Motion carried.
Public Works, Water & Sewer.
Council Action
Invoice #5646 IH Site/Crushing for Iron Hustler Excavating in the amount of
$28,556.38.
Alderman Ellis made the motion to approve of Invoice #5646 for IH Site/Crushing
for Iron Hustler Excavating in the amount of $28,556.38, and was duly seconded
by Alderman Hartford. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff,
Rivero, Ellis, Hartford. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. Motion
carried.
Invoice #5667 IH Site/Crushing from Iron Hustler in the amount of $19,900.85.
Alderman Ellis made the motion to approve of Invoice #5667 for IH Site/Crushing
for Iron Hustler Excavating in the amount of $19,900.85, was duly seconded by
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Alderman Reed. Roll call. AYES -Aldermen Hartford, Ellis, Rivero, Sarff, West,
Schenck, Reed. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried.
Application for Payment #9 for WWTP Secondary Clarifier from Leander
Construction in the amount of $8,139.85.
Alderman Ellis made the motion to approve of payment #9 for WWTP Secondary
Clarifier from Leander Construction in the amount of $8,139.85, and was duly
seconded by Alderman Sarff. Roll call. AYES -Aldermen Reed, Schenck, West,
Sarff, Rivero, Ellis, Hartford. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. Motion
carried.
Payment #1 Water Main Relocation in the amount of $162,384.30 and $708.00
for a change order to the proiect.
Alderman Ellis made the motion to approve paying Payment #1, from Hoerr
Construction of a Water Main Relocation on Main Street in the amount of
$162,384.30; and invoice amount of $708.00 for a change order in the project,
and was duly seconded by Alderman Hartford. Roll call. AYES -Aldermen
Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 7 AYES, 0
NAYS, 1 ABSENT. Motion carried.
Payment #9, for Raw Water Transmission Main from Reynolds, Inc. in the
amount of $330,025.40.
Alderman Ellis made the motion to approve of Payment #9, for Raw Water
Transmission Main from Reynolds, Inc. for the amount of $330,025.40, and was
duly seconded by Alderman Reed. Roll call. AYES -Aldermen Reed, Schenck,
West, Sarff, Rivero, Ellis, Hartford. NAYS -None. 7 AYES, - 0 NAYS, 1 ABSENT.
Motion carried.
COMMUNICATIONS FROM MAYOR KEVIN R. MEADE.
Sale of Drow Lot -Bid Notice.
Mayor Kevin R. Meade said this lot will have a building built by the School Trades
and Union workers, and ascertain of the end user. There are three proposals of 1.
Being the first floor. 2. Being 2 stories. 3. Being 2 stories but second floor not
completed on inside. The construction will begin in September.
Alderman Sarff made the motion to approve the Bid Notice for the Sale of the
Drow Hardware Lot, and was duly seconded by Alderman Reed. Discussion.
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Alderman Schenck asked fora letter of credit for the end user. City Attorney
Chrissie Peterson said that could be added to the bid requirement. Both the
motion and second agreed to add that to the motion. The motion was by
unanimous voice vote.
Appointments.
Alderman Sarff made the motion the appointment of Jon Johnson to the Fire
Code Board of Appeals be confirmed, and seconded by Alderman Rivero. The
motion was by unanimous voice vote.
Resolution -City Administrator Contract.
Mayor Kevin R. Meade said at first will talk about this position in executive session
than come out of executive and vote on the person I plan to appoint.
Fire Works on July 4 and a lot of entertainment.
Next Council meeting won't be until July 21, 2009.
Chamber Commerce sponsoring downtown sidewalk days July 11t" from 10:a.m.
until 2:00 p.m.
Alderman Schenck said he wants to compliment the city employees for GABBY
Days. And very much appreciate them.
OLD BUSINESS:
ORDINANCE -CREATING CHAPTER 2-10 (SIDEWALK USE PERMIT) OF TITLE 3
(BUSINESS). Second reading and read by title. Alderman Hartford made the
motion the ordinance be placed on its passage, and was duly seconded by
Alderman West. Roll call. AYES -Aldermen Hartford, Ellis, Rivero, Sarff, West,
Schenck, Reed. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried.
Ordinance # being 1981.
ORDINANCE - AMENDING ORDINANCE NO. 1966 PROVIDING FOR A NO
PARKING SIGN AT THE 200 BLOCK OF WEST PINE STREET, PROHIBITING PARKING
ON THE SOUTH SIDE OF THE STREET FOR 75 FEET EAST OF THE INTERSECTION
WITH AVENUE C, FROM 7:00 A.M. TO 4:00 P.M. ON SCHOOL DAYS. Second
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reading and read by title. Alderman Ellis made the motion to table this
ordinance to July 21, 2009 Council meeting, and was duly seconded by Alderman
Hartford. The motion was by unanimous voice vote.
ORDINANCE -AMENDING AND RESTATING 5-8-1 THRU 5-8-4 OF TITLE 5, OF THE
CANTON MUNICIPAL CODE RELATING TO BURNING REGULATIONS. Second
reading and read by title. Alderman Sarff made the motion the ordinance be
placed upon its passage, and was duly seconded by Alderman Reed. Roll call.
AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford. NAYS -
None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Ordinance being #1982.
ORDINANCE -AUTHORIZING AND PROVIDING FOR AN INSTALLMENT PURCHASE
AGREEMENT FOR THE PURPOSE OF PAYING THE COST OF PURCHASING REAL OR
PERSONAL PROPERTY, OR BOTH, IN AND FOR THE CITY OF CANTON, FULTON
COUNTY, ILLINOIS, AND AUTHORIZING AND PROVIDING FOR THE ISSUES OF NOT
TO EXCEED $4,000,000 DEBT CERTIFICATES, SERIES 2009, AND SAID EVIDENCING
THE RIGHTS TO PAYMENT UNDER SUCH AGREEMENT, AND PROVIDING FOR THE
SECURITY FOR AND MEANS OF PAYMENT UNDER THE AGREEMENT OF THE
CERTIFICATES. Second reading and read by title. Alderman Schenck made the
motion the ordinance be placed on its passage, and was duly seconded by
Alderman Reed. Discussion. City Treasurer Aaron Anderson said that on page 2
& 3 of the ordinance it mentions the City retains Ice Miller LLP as bond counsel
and Ruan Securities, a division of D.A. Davidson & Co. as Underwriter and
Placement Agent. The total bond issue is to raise funds for the IH Site. And this
is because until we get the TIF straighten out. We will issue a long term bond.
The Underwriter will negotiate with the local banks. Aaron said he feels confident
he could negotiate the rate and not use an Underwriter.
Alderman Schenck said you probably could do it, but the underwriter is providing
his experience. Aaron said he had talked with Ice Miller as bond counsel and
Chapman & Cutler.
Alderman Sarff asked Aaron why he said that, as we have used Chapman & Cutler
several times and never had a problem before. Aaron said that Ice Miller was
more efficient. Roll call. AYES -Aldermen Hartford, Ellis, Rivero, Sarff, West,
Schenck. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Ordinance
being # 1983.
NEW BUSINESS:
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ORDINANCE -AMENDING CHAPTER 12 (PARKS) OF TITLE 8 (PUBLIC WAYS AND
PROPERTY) OF THE CANTON MUNICIPAL CODE. Second reading and read by
title. Alderman Ellis made the motion to suspend the rules for passage of the
ordinance on first reading, and was duly seconded by Alderman Hartford.
Discussion. Alderman Sarff said I feel that is the right way also. This ordinance
has a greater impact on the community and I won't support passage tonight. Roll
call. AYES -Aldermen Schenck, Ellis, Hartford. NAYS -Aldermen Reed, West,
Sarff, Rivero. 3 AYES, 4 NAYS, 1 ABSENT. Motion defeated.
Alderman West made the motion to go in to executive session to discuss
Personnel; (and we won't need to talk about the Land Sale in executive session),
and was duly seconded by Alderman Reed. The motion was by unanimous voice
vote.
The regular scheduled council meeting convened for executive session at 6:58
p.m.
The regular scheduled council meeting reconvened in open session at 7:20 p.m.
Mayor Kevin R. Meade made the appointment of Jim Snider as City Administrator.
Alderman Ellis made the motion the appointment of Jim Snider as City
Administrator be confirmed, and was duly seconded by Alderman Reed.
Discussion. Mayor Kevin R. Meade said the main contract puts much standard in
employing him. He will be credited with Vacation leave of two weeks. Personal
Days shall earn one-half (1/2) day of personal days may only be used when
requested and approved by the Mayor. Sick Days, after 60 days service, the
Administrator shall earn one-half (1/2) day of sick leave to a maximum of five (5)
days.
Section 15. Residence. Employee agrees to establish residence within the
corporate boundaries of the City of Canton, within (3) three months of
employment. Alderman Schenck said the next sentence says he must have
residence established within six (6) months of the effective date of this Contract.
City Attorney Chrissie Peterson said she would change that sentence.
Mayor Kevin R. Meade said we received 16 applicants. Council then selected to
have 4 candidates to be interviewed, and now we are down to 2 candidates.
There were a variety of people involved in that process and it helps the council
make a decision. The two of them were phenomenal candidates. The motion
was by unanimous voice vote.
ADJOURN
Being no further business Alderman Hartford made the motion to adjourn, and
was seconded by Alderman Reed. The motion was by unanimous voice vote.
The meeting adjourned at 7:27 p.m.
Nancy Whites, City Clerk
APPROVED:
Kevin R. Meade, Mayor
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