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Home My WebLink About06-02-09 Canton City Council Meeting MinutesThe City of Canton Council Meeting was held on June 2, 2009 in Council Chambers located at 50 North 4t" Avenue, Canton, Illinois. The meeting began with the Pledge of Allegiance, followed with the Invocation given by City Clerk Nancy Whites. In the absence of Mayor Kevin R. Meade the city clerk ask for a mayor pro-tem for tonight's meeting. Alderman Standberg nominated Alderman Larry Sarff. No other nominations were offered and nominations were closed. Mayor Pro Tem Larry Sarff asked for roll call at 6:30 p.m. Present -Aldermen Rick Reed, Eric Schenck, Craig West, Larry Sarff, Jorge Rivero, Jerry Ellis, Jim Hartford, Jason Strandberg. Absent -None. Others attending -City Clerk Nancy Whites, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Police Chief W. Dan Taylor, Fire Chief Bonnie Cremer, Keith Plavec from Maurer Stutz Inc., Wastewater Treatment Supt. Joe Carruthers, Water Treatment Supt. Greg Pollitt, Street Supt. George Spahn, System Maintenance Supt. Bill Terry, Video Services by Joe Ginger. In the audience -News Media of John Froehling from the Daily Ledger, Mark Bixler from WBYS Radio, Stacey Creasy from The Democrat, and Kevin Sampler from the Journal Star; Fulton County Engineer Bill Kuhn, DCEO Senior Account Manager Tony Rolando, SRPED Executive Director Mark Rothert, ESDA Director Phil Fleming. CONSENT AGENDA Minutes of May 19, 2009 Council meeting Minutes of May 26, 2009 Mechanical Committee meeting Alderman Strandberg made the motion to accept the minutes and place on file as amended, and was duly seconded by Alderman Hartford. The motion was by unanimous voice vote. The amendments are -May 19 Council meeting page 4 Liquor License to Canton Development Company, dba Canton Public Golf Course . 1 The sentences says Supper Club, and the correction is - Class D Club House/Golf Course License. The other amendment is for Mechanical Committee held on May 26, 2009 under Dave Schaab with Waste Mangement. The sentences says the container pick-up is $1.00 for every two weeks, and the correction is -$1.00 every week. COMMITTEE REPORTS: Public Safety. Council Action Deputy Chief of Police. Alderman Hartford made the motion to allow having a Deputy Chief of Police, and was duly seconded by Alderman Rivero. Discussion. Alderman Strandberg said he agrees this would be easier on the police chief. Be good also for all department heads to help them out if they had someone. At the last Budget meeting we turned down Wastewater Treatment Plant and Water Treatment Plant Supts of having additional help for fiscal reasons. Our cost is $1,600 for a Deputy Chief and would be more with added expense of a car. What is important is what's best for the department and the citizens. I don't see the need. Police Chief Dan Taylor said he disagrees a little bit with Alderman Strandberg as this is a trade-off and several key jobs will be transferred over to this position. Roll call. AYES -Aldermen Hartford, Ellis, Rivero, Sarff, West, Reed. NAYS -Aldermen Strandberg, Schenck. 6 AYES, 2 NAYS, 0 ABSENT. Motion carried. City of Canton Sirens. ESDA Director Phil Fleming presented information on the Recorded Digital Voices message from Ragan Communications. It is as follows: All Whelen WPS 2900 series sirens currently shipping have the RDVM960 digital audio board already installed and included in the base price. You only pay a recording fee for the messages that you want to add. If you select messages from the preprogrammed Whelen library, you only pay $25.00 per message. If you choose to add custom messages of your choice, there is a one-time recording fee per message of $175.00 each. Unfortunately your existing sirens do not have the board installed and would be optional expense to add the board. Ragan Communications will z provide a quote from Whelen to add this board to the existing sirens. The stored voice messages must be installed in each siren. The quotes from Whelen are: RDVM240 = $651.00 RDVM480 = $1,236.00 RDVM960 = $1,821.00 The prices do not include installation. Installation would be time and material and is estimated to be 1 hr per siren plus travel time. The hourly rate is $80 per hour. Alderman Hartford made the motion to waive the bidding, and was duly seconded by Alderman Rivero. Discussion. Alderman Strandberg asked if this is the only company that can supply the sirens? Phil Fleming answered the dealer is compatible, and is a reliable company. Mayor Kevin R. Meade has asked last week at the committee meeting the cost for Recorded Digital Voices Messages option for the outdoor warning systems. Phil said all Whelen WPS 2900 series sirens currently shipping have the RDVM960 digital audio board already installed and included in the base price. You only pay a recording fee for the message that you want to add. If you select messages from the pre-programmed Whelen Library, you only pay $25.00 per message. If you choose to add custom messages of your choice, there is a onetime recording fee per message of $175.00 each. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Alderman Hartford made the motion to allow the purchase of the WPS 2910 Siren from Whelen for the amount of $30,738.00, and the additional cost of $651.00 for a total of $31,389.00. (Phil said the total amount was $31,714.00.) Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS - None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Televising Committee meetings. Alderman Hartford made the motion to televise the committee meetings, and was duly seconded by Alderman Strandberg. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. Motion carried. Lee Rose request for outdoor fencing. 3 Alderman Hartford made the motion to allow Lee Rose request for outdoor fencing, and was duly seconded by Alderman Strandberg. City Attorney Chrissie Peterson mentioned that restrictions are on the other business having fencing. The Committee amended the motion that the fencing would be from April 15t until the second week of the Spoon River Drive. The motion was by unanimous voice vote. Streets & Garbage. Council Action Canton 2009 ARRA Stimulus Projects. Keith Plavec mentioned that FAU routes 6888 are Walnut Street from 5t" Avenue to 11t" Avenue and Elm Street from 15t Avenue to 4t" Avenue, which will bemilling overlay projects. FAU Route 6883 is Ash Street from 5t" Avenue to 11t" Avenue for the sidewalk project. Today we are considering Preliminary/Construction Engineering Agreement for MFT funds with $24,000 being for the design, and $31,000 for construction, and this is for the three projects. Alderman West made the motion to approve the Engineering Agreement for MFT Funds with $24,000 being for the design and $31,000 for construction, and was duly seconded by Alderman Hartford. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, O ABSENT. Motion carried. Agreement being #3885. Alderman West made the motion to approve the Resolution for Preliminary Engineering (Phase 1 & 2) and Construction Engineering (Phase 3) for the 2009 ARRA (Stimulus) Projects in the amount of $55,000.00, and was duly seconded by Alderman Schenck. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, NAYS, 0 ABSENT. Motion carried. Resolution being #3886. Alderman West made the motion for the Request of Authorized Expenditure Agreement for the MFT funds in the amount of $55,000, and was duly seconded by Alderman Rivero. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Agreement being #3887. 4 EDP Agreement (3rd Avenue & Maple Street). Alderman West made the motion to approve the Preliminary/Construction Engineering Services Agreement for 3rd Avenue and Maple Streets with Maurer Stutuz Inc. in the amount of $647,538.00, and was duly seconded by Alderman Hartford. Discussion. Keith Plavec mentioned the improvements consist of new roadway for 3rd Avenue from Elm Street to Maple Avenue, and Maple Street from 3rd to 5t" Avenue; water main; storm sewers; sanitary sewers; sidewalks; and storm water detention system. Total estimated construction cost is $4,055,631. Engineering costs were determined during IDOT grant submitted with IDOT recommending 8% for design and 11% for construction phase services. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Agreement being #3888. Brew-N-Cue Outdoor Supplemental License. Alderman Strandberg made the motion to allow for Brew-N-Cue to have an Outdoor Supplemental License, and was duly seconded by Alderman Ellis. Discussion. Keith Plavec mentioned that in the best of their knowledge and opinion you can either vacate the right-of-way, and dedicate property to owners, or you can do the same as was done for Billy's Tap at Second & Elm. The city clerk could not find any vacating of the alley for that area. The City Attorney Chrissie Peterson could not find any records of an alley vacated at the court house in Lewistown. Keith said we can work with them so this will be a temporary fence. Alderman Strandberg said we need to work with them, and there is no CIPS lines nor no water lines in this area. City Attorney Chrissie Peterson said that Marilyn Anderson is insisted she will not be on city property. The motion was by unanimous voice vote. Taylor Road -Participation w/Fulton County. Fulton County Engineer Bill Kuhn mentioned the road is in the jurisdiction of Buckheart Township and is a regional road, and the road is a mess. To be able to be shovel ready and have a chance at construction dollars, you need to have the engineering design completed. He estimated $50,000 for engineering design. And he stated that St. David declined to participate. The county submitted a $750,000 construction grant. Bill said that he would like to construct a better 5 road at a cost of around $1.4 million, but he feels $750,000 is the most they would receive. Alderman Sarff said the City's cost would be up to $15,000 for our one quarter of a mile road in Canton. Bill Kuhn remarked subject to Buckheart doing the same. Buckheart Township will meet next Monday. Alderman Strandberg said he did not know where the money would come from to participate. Alderman Sarff answered it would be the General Fund. Alderman Schenck said it would be nice to say yes. Alderman Sarff made the motion to approve the concept as requested up to $15,000 subject to Buckheart Township also saying yes. Roll call. AYES - Aldermen West. NAYS -Aldermen Reed, Schenck, Sarff, Rivero, Ellis, Hartford, Strandberg. 1 AYE, 7 NAYS, 0 ABSENT. Motion defeated. Lake, Buildings & Grounds. Council Action None. Informational. Alderman Schenck brought up information on the Illinois River By- Way for a Gateway Community is just about ready to bring the Kiosk to Canton. An IDOT grant is funding this project and Canton's one of nine receiving the Kiosk. The Kiosk has four sides with a stone bottom. SRPED Executive Director Mark Rothert and mayor's secretary Carol Kohler located for the Kiosk to be at city hall building by the flag pole. Keith Plavec, Carol Kohler and Public Works Director Clif O'Brien said they also looked to place it in the north end where the gazebo and Goodwill Store is in Jones Park. We need a pad so the Kiosk can be seen from all four sides. The size of the Kiosk is 5 x 5. To add to next week's agenda. Public Works, Water & Sewer. Council Action Application for Pay Request #6, for Proposed Radial Collector Well from Reynolds Inc. in the amount of $21,352.50. 6 Alderman Ellis made the motion to pay Reynolds Inc. in the amount of $21,352.50 for Pay Request # 6, of Proposed Radial Collector Well, and paid from Bond funding, and was duly seconded by Alderman Strandberg. Roll call. AYES - Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS - None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Application for Payment #8, for Secondary Clarifier #1, of Rehab from Leander Construction Inc. in the amount of $6,300.00. Alderman Ellis made the motion to pay Leander Construction Inc. in the amount of $6,300.00 for payment #8, of Proposed Radial Collector Well, and paid from Bond funding, and was duly seconded by Alderman Hartford. Roll call. AYES - Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS - None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Invoice #5625 IH Site/Crushing from Iron Hustler Excavating Inc. in the amount of $9,185.85. Alderman Ellis made the motion to pay Iron Hustler Excavating Inc. for Invoice #5625 of the IH Site/Crushing in the amount of $9,185.00, and paid from TIF funds, and was duly seconded by Alderman Rivero. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Invoice #6869 WWTP Digester Cover from Environetics Inc. in the amount of $52,440.00. Alderman Ellis made the motion to pay Environetics Inc. for Invoice #6869 WWTP Digester Cover in the amount of $52,440.00, and was duly seconded by Alderman Hartford. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Invoice #5638 for IH Site/Crushing from Iron Hustler Inc. $30,751.10. Alderman Ellis made the motion to pay Iron Hustler for Invoice #5638 for the IH Site/Crushing in the amount of $30,751.10, and was duly seconded by Alderman Rivero. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. COMMUNICATIONS FROM MAYOR KEVIN R. MEADE. Alderman Sarff mentioned that Mayor Kevin R. Meade has announced that due to the crushing at the former IH Site, and the City was able to sell rebar metal at scrape value for $8,000. In the Daily Ledger it was reported that Cook Companies bought Fulton Square and will be fixing the roofs, parking lot and JC Penney has agreed to stay for another 5 years. OLD BUSINESS: ORDINANCE -GRANTING A SPECIAL USE PERMIT/HOME OCCUPATION TO ALLOW MASSAGE THERAPY BUSINESS IN THE HOME LOCATED AT 529 E. MYRTLE STREET OF RACHELLE (WORKMAN) YATES. Second reading, read by title. Alderman Hartford made the motion the ordinance be placed up on its passage, and was duly seconded by Alderman West. Roll call. AYES -Aldermen Reed, Schenck West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance being #1978. ORDINANCE -PROVIDING FOR TWO HANDICAP PARKING SPACES IN SOUTH PARK UNITED METHODIST CHURCH 600 SOUTH FIRST AVENUE, AND ALLOWING THE CHURCH TO REMOVE AND REPLACE A PORTION OF THE CITY'S SIDEWALK. Second reading, read by title. Alderman Strandberg made the motion that the ordinance be placed on its passage, and was duly seconded by Alderman Hartford. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance being #1979. NEW BUSINESS: RESOLUTION - APPROVING A PIPELINE LICENSE WITH BSNF RAILWAY COMPANY. First reading, read by title. Alderman West made the motion the resolution be adopted, and was duly seconded by Alderman Hartford. Discussion. Keith Plavec from Maurer Stutz Inc. said this is the water main down Third Avenue to Maple Street. The fee is $2,500.00. Roll call. AYES - Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS - None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Resolution being #3889. s RESOLUTION - SUPPORTING THE CITY'S CDAP APPLICATION AND INFILL REDEVELOMENT PROJECT AND COMMITMENT OF LEVERAGE FUNDS TOWARD THE PROJECT. First reading, read by title. Alderman Strandberg made the motion the resolution be adopted, and was duly seconded by Alderman Hartford. Discussion. SRPED Executive Director said this is the former Drow Hardware Building on the east side of the square and using federal stimulus funds of $200,000.00. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Resolution being #3890. RESOLUTION - 2009 MFT MAINTENANCE OF STREETS PROGRAM IN THE AMOUNT OF $230,000.00. First reading, read by title. Alderman West made the motion the resolution be adopted, and was duly seconded by Alderman Hartford. Discussion. Keith Plavec mentioned that the Resolution was actually $12,000 for Maintenance Engineering and $218,000.00 for the 2009 Maintenance Program. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Resolution being #3891. AGREEMENT -CONSULTING ENGINEER ESTIMATED COSTS. First reading, read by title. Alderman West made the motion to approve of the Consulting Engineer estimate from Maurer Stutz Inc. of $11,547.03 for the 2009 MFT Maintenance Program, and was duly seconded by Alderman Ellis. Roll call. AYES -Aldermen Strandberg, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Agreement being 3892. AGREEMENT -REQUEST FOR AUTHORIZIATION OF EXPENDITURE FOR THE USE OF MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $230,000.00. First reading, read by title. Alderman West made the motion to approve the request for the expenditure of $230,000 for the 2009 MFT Maintenance Program, and was duly seconded by Alderman Ellis. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Strandberg. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Agreement being #3893. ADJOURN 9 Being no further business to conduct - Alderman Hartford made the motion to adjourn, and was duly seconded by Alderman Reed. The regular scheduled Council meeting adjourned at 7:31 p.m. Nancy Whites, City Clerk APPROVED: Kevin R. Meade, Mayor Zo