HomeMy WebLinkAbout02-03-09 Canton City Council Meeting MinutesThe Canton City Council meeting was held on February 3, 2009 in Council
Chambers, at the Historic Depot, 50 North 4t" Avenue, Canton, Illinois.
Those attending -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer
Aaron Anderson, City Attorney Chrissie Peterson, Fire Chief Bonnie Cremer, Keith
Plavec from Maurer Stutz Inc. and city engineer, Public Works Director Cliff
O'Brien, Wastewater Treatment Plant Supt. Joe Carruthers, Water Treatment
Supt, Greg Pollitt, Video Services by Joe Ginger. (Absent - Wastewater
Treatment Plant Supt. Joe Carruthers.)
In the audience -News Media of John Froehling from the Daily Ledger, Mark
Bixler from WBYS Radio, & Wendy Martin from The Democrat, Pete Livers, Mel
Harris, Lee Puelo.
The meeting began with the Pledge of Allegiance, followed with the Invocation
given by City Clerk Nancy Whites.
Mayor Kevin R. Meade asked for roll call at 6:30 p.m. Present -Aldermen Eric
Schenck, Joe Berardi, Larry Sarff, Craig West, Jerry Ellis, Pamela Ihnes, Jason
Strandberg, Sonya Lewis. Absent -None.
Mayor Meade received in the mail a letter and a paper doll cutout named "Flat
Stanley" from Ms. Rivero's second grade class at Eastview Elementary. As part of
a class project, a number of "Flat Stanleys" were sent out to various recipients
including the President of the United States with the request to dress and return
him with a letter explaining his travels and what Flat Stanley saw and learned
about his destination.
Mayor Meade's wife, Terry, crafted a suit and tie and shoes so that Flat Stanley
would have appropriate dress to travel with Mayor Meade to Bloomington, Indiana
to meet Mr. Bill Cook. We will look forward to stories of Flat Stanley's travels
and visit with Mr. Cook.
CONSENT AGENDA
Minutes of Council meeting January 6, 2009
Minutes of Clerical Committee meeting January 13, 2009
Alderman West made the motion to accept the Consent Agenda as presented.
Was duly seconded by Alderman Ihnes. The motion was by unanimous voice
vote,
COMMITTEE REPORTS:
Public Safety & Traffic -Alderman Joe Berardi, chairman
Council Action
Annual Ladder Testing.
Alderman Sarff made the motion to approve of American Test Center to perform
annual testing of thirteen ground ladders at a cost of $1,590.00. Was duly
seconded by Alderman Berardi. Roll call. AYES -Aldermen -Lewis, Strandberg,
Ihnes, Ellis, West, Sarff, Berardi, Schenck. NAYS -None. 8 AYES, 0 NAYS, 0
ABSENT. Motion carried.
Purchase of Stalker Radar Unit.
Alderman Sarff made the motion to approve of the expenditure of $2,010.00 for
the Stalker Radar Unit and paid from the Police Department IDOT Grant of $1,700
through reimbursement, and the remainder of $310.00 be paid from the DUI
Fund, and purchased from Stalker Radar Applied Concepts. Was duly seconded
by Alderman Berardi. Roll call. AYES -Aldermen Schenck, Berardi, Sarff, West,
Ellis, Ihnes, Strandberg, Lewis. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT.
Motion carried.
Streets & Garbage -Alderman Craig West, chairman
Council Action
City of Canton Health Insurance.
Alderman West made the motion to approve of Rick Semonis of SBSI Semonis to
negotiate the renewal with Health Alliance of the premium renewal, at a fee of
$1,500.00. Was duly seconded by Alderman Sarff. Roll call. AYES -Aldermen
Lewis, Strandberg, Ihnes, Ellis, West, Sarff, Berardi, Schenck. NAYS -None. 8
AYES, 0 NAYS, 0 ABSENT. Motion carried.
Lake, Building & Grounds -Alderman Sonya Lewis, chairman
Council Action
None.
Informational: Mel Harris was granted permission to speak at the council
meeting about the increase planned for the camp ground fees. Mel -The rates
have doubled in the 15 years I have been camping there. What the city has done
in those 15 years is blacktop a road by % mile, invested in water faucets,
purchased some picnic tables. Income and rental came to $41,000 for the City.
Expenses totaled $10,390. You have a salary of $2700.00 for the campground
care taker. There are 8 campers who use the water and electricity, we have no
sewer system. Mel said those 8 families do not stay all day, we are out there on
weekends, and we pay $250 per month. Out of town campers stayed there 5
months last summer. Most of them are working at the Powerton plant. My
opinion they could pay $100.00 more a month. That would give you $30,000 a
year more profit. In future years like to see profit spent on the camp ground
area. And would like to have the area level, helps to make all appliances work
better. Also suggest putting in holding tanks, and update the electrical system
which needs a lot of work. Do you know where Claudon Point is? It is a no
wave area. I have asked the City for many years to put in a sign of a No wake
zone on one side of the area, and on the other side of the area another sign,
reads -leaving no wake zone. People break this no wake area. And also, would
like to have in increase the size of the hp motor.
Council and mayor, I'm asking you to push Route 24 to be three lanes for the
expansion from Mapleton to Banner and from Banner to Canton.
Thank You!
Alderman Schenck asked, are these fees based on nightly fees or are they
separate? Water Treatment Supt Greg Pollitt stated, if they pay by the month,
or for the season there is a discount structure.
Alderman Schenck commented that II improvements at the Lake are expensive to
make, and we could lay this suggestion over about increasing the rates. So many
improvements at the Lake are expensive. We can accumulate the fees collected,
and this area requires a lot of funds. I'm wanting to use those funds to make as
self sufficient as possible.
Alderman Schenck said when discussed in committee whether we should have
one or two fee schedules, one for Canton residents and one for non-residents.
Alderman Berardi ask Mel Harris if he would like to have the camp ground
improvements over the old boat dock? Mel said he would want the camp
ground improvements.
Alderman Schenck thanked Mel Harris, and told him his presentation was
excellent.
Public Works, Water & Sewer -Alderman Eric Schenck, chairman
Council Action
Cost of Equipment to TV City Sewers.
Alderman Schenck said this is to be forward to the Finance Committee to consider
in next year's budget at the Mechanical Committee meeting.
24' Raw Water Transmission Main, #7, from Reynolds, Inc. $98,707.34.
Alderman Schenck made the motion for approval to pay Reynolds, Inc. for
payment #7, of the 24'Raw Water Transmission Main, in the amount of
$98,707.34, and paid from the Water & Sewer Bond funds. Was duly seconded by
Alderman Strandberg. Discussion. Alderman Ihnes said the amount of the
payment the total should be $98,707.43. Motion and second agreed to pay as
amended. Roll call. AYES - Aldermen Lewis, Strandberg, Ihnes, Ellis, West, Sarff,
Berardi, Schenck. NAYS -None. Motion carried.
Radial Collector Well payment #2, from Reynolds, Inc. of $10,156.50.
Alderman Schenck made the motion to approve payment to Reynolds, Inc for the
Radial Collector Well of payment #2 in the amount of $10,156.50, and paid from
Water & Sewer Bond funds. Was duly seconded by Alderman Strandberg. Roll
call. AYES -Aldermen Schenck, Berardi, Sarff, West, Ellis, Ihnes, Strandberg,
Lewis. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried.
Bradley Corner Sewage Pumping Station #3, Leander Construction Inc.
Alderman Schenck, made the motion to approve paying Leander Construction Inc.
for Bradley Corner Sewage Pumping Station #3, in the amount of $42,257.21.
Was duly seconded by Alderman Sarff. Roll call. AYES -Aldermen -Lewis,
Strandberg, Ihnes, Ellis, West, Sarff, Berardi, Schenck. NAYS -None. 8 AYES, 0
NAYS, 0 ABSENT. Motion carried.
Secondary Clarifier #5, from Leander Construction for $108,485.10.
Alderman Schenck made the motion approve for payment to Leander
Construction for Secondary Clarifier #5, in the amount of $108,485.10; and paid
Water & Sewer Bond funds. Was duly seconded by Alderman Lewis. Roll call.
AYES -Aldermen Schenck, Berardi, Sarff, West, Ellis, Ihnes, Strandberg, Lewis.
NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried.
Bradley Corners Sewage Pumping Station Change Order #2, from Leander
Construction Inc.
Alderman Schenck made the motion to approve of Change Order #2, from
Leander Construction Inc. for the Bradley Corners Sewage Pumping Station in the
amount of $34,837.57. Was duly seconded by Alderman West. Discussion held.
Keith Plavec said they are going to keep the generator and mount it on a trailer to
use as a portable one. The electrical equipment, Leander Construction was not
helping using up the credit, so we went to someone else. Need to amend the
motion to disconnect change order to $2,171.40. Motion and second agreed.
Roll call. AYES -Aldermen Lewis, Strandberg, Ihnes, Ellis, West, Sarff, Berardi,
Schenck. NAYS - None. 8 AYES, 0 NAYS, 0 ABSENT.
Iron Hustler proposal for Exploratory Excavation at the WTP.
Alderman Schenck made the motion to approve payment of $9,360.00 for
Exploratory Excavation at the WTP to Iron Hustler and paid from Water & Sewer
Bond funds. Was duly seconded by Alderman Sarff. Roll call. AYES -Aldermen
Schenck, Berardi, Sarff, West, Ellis, Ihnes, Strandberg, Lewis. NAYS -None.
Motion carried.
MSI Proposal for ALTA/AGSM Land Title Survey of IH Site for $7,900.00.
Alderman Schenck made the motion approval for MSI Proposal for ALTA/AGSM
Land Title Survey for the entire Former IH site in the amount of $7,900.00. Was
duly seconded by Alderman West. Discussion held. City Treasurer Aaron
Anderson said there was in 08-09 TIF eligible funds for special services, and can be
paid from this account. Alderman Berardi ask the city treasurer Aaron Anderson
if he had talked with the Budget Director John Favorita about how to pay for this?
Aaron said John had not talked with him since Friday. Alderman Schenck said he
would like to get monthly updates like former treasurer Kathy Luker use to give.
Alderman Strandberg said he would ask John for them. Mayor Kevin Meade said
a Budget report will be available at the next Finance meeting. Roll call. AYES -
Aldermen Lewis, Strandberg, Ihnes, Ellis, West, Sarff, Berardi, Schenck. NAYS -
None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried.
Hoerr Construction Services Contract Coordination IH Sewer Televising &
Cleaning.
Alderman Schenck made the motion to approve of Televising 8", 10" & 15"
sanitary sewer at old International Harvester property to Hoerr Construction in
the amount of $5,612.00 and paid from the 08-09 TIF eligible funds for special
services, and grant reimbursable from the USEPA. Discussion held. Keith Plavec
said this is not for cleaning of the sanitary sewer, just Televising. Roll call. AYES
Aldermen Schenck, Berardi, Sarff, West, Ellis, Ihnes, Strandberg, Lewis. NAYS -
None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried.
Professional Services Contract for North Main Street Water Main Replacement.
Alderman Schenck made the motion for approve of Maurer-Stutz Inc. to provide
the basic services of miscellaneous Topographic Survey, Engineering Design,
Preparation of Easement Plats, Preparation Drawings and Specifications for
Bidding Purposes, Permit Application, Bidding Phase Services, for North Main
Water Main Replacement in the amount of $40,000 for time and material, and
paid from the 08-09 TIF special services, and grant reimbursable. Was duly
seconded, by Alderman Sarff. Discussion held. City Treasurer Aaron Anderson
said he talked with an attorney from Chapman & Cutler, which handles our Bond
project. And she indicated it would be bond eligible expense. Roll call. AYES -
Aldermen -Lewis, Strandberg, Ihnes, Ellis, West, Sarff, Berardi, Schenck. NAYS -
None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried.
Iron Hustler Excavating invoice 5551 for work at IH Site of $66,383.64.
Alderman Schenck made the motion to approve of Iron Hustler Excavating invoice
5551 for work at IH Site in the amount of $66,383.64; and reimbursable expense
from EPA. Was seconded, by Alderman Strandberg. Roll call. AYES -Aldermen
-Schenck, Berardi, Sarff, West, Ellis, Ihnes, Strandberg, Lewis. NAYS -None. 8
AYES, 0 NAYS, 0 ABSENT. Motion carried.
MSI Proposal for Radial Collector Well Construction Management.
Alderman Schennk made the motion to approve of the contract in the amount of
$200,000.00 and paid from the Water & Sewer Bond fund. Was duly seconded,
by Alderman Sarff. Roll call. AYES -Aldermen -Schenck, Berardi, Sarff, West,
Ellis, Ihnes, Strandberg, Lewis. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT.
Motion carried.
MSI Proposal for Kilroy Lift Station Force Main $70,000.
Alderman Schenck made the motion to approve of the proposal in the amount of
$70,000 and paid from Water & Sewer Bond funds. Was duly seconded, by
Alderman Sarff. Roll call. AYES -Aldermen -Lewis, Strandberg, Ihnes, Ellis,
West, Sarff, Berardi, Schenck. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT.
Motion carried.
Leander Construction Payment #11, Finished Water Storage Facility.
Alderman Schenck made the motion to approve of payment #11 from Leander
Construction Inc. for Finished Water Storage Facility in the amount of
$108,513.41, and paid from the Bond funds. Was duly seconded by Alderman
Lewis. Discussion held. Alderman Berardi said he had a concern of the amount
of money were paying Leander and we have liquidated damages again. Keith
Plavec explained that the work remaining on the project is grating and touch up
work, seeding, paint touch up, concrete washed off of trucks. Cost $20,000 to
do this work, and the deadline was December 20, 08. Not finished yet January
20t", 2009. There is a total of $6,200 more or less of liquidated damages. They
want to submit pay request for $20,000, and I told them I would present
whatever they like. But, I feel there would be better chance of getting pay
request approved by going up to $30,000. There is $10,000 you can deduct out
in case Leander Construction Inc. says we're done. I think they'll say - "keep your
money!" Keith said, that's why we recommended go up to $30,000. Alderman
Berardi said, this is the second time been through liquidated damages with this
company. What do you feel about this? Keith Plavec answered, I would
recommend liquidated damages on this property, just to show you want the
project done. The total project was $2.4 million. Alderman Schenck said we are
holding in retainage on the project $10,000, and can be used for those liquidated
damages. Roll call. AYES - Aldermen Schenck, Berardi, Sarff, West, Ellis, Ihnes,
Strandberg, Lewis. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried.
COMMUNICATIONS FROM MAYOR KEVIN MEADE.
Concerning situation on the limbs -picking up when possibly can this week.
Appreciate your patience.
We've talked about the stimulus package and ideas of what will submit, and we
want to increase our chances to receive those funds. We are going after them in
an aggressive manner.
OLD BUSINESS:
ORDINANCE -AMENDING THE PERSONNEL POLICY. Second reading, read by
title. Alderman Sarff made the motion to refer the ordinance to the Personnel
Committee. Was duly seconded by Alderman Berardi. The motion was by
unanimous voice vote.
ORDINANCE - AMENDING SECTION 3-11-6 (AGE REQUIREMENT) (TATTOO
ORDINANCE). Second reading, read by title. Alderman West made the motion
to place the ordinance on its passage. Was duly seconded by Alderman Ihnes.
Discussion held. Alderman Strandberg made the comment - he sees no problem,
they know the law. We don't need to make any more changes. Roll call. AYES -
Aldermen Lewis, Ihnes, Ellis, West, Sarff, Schenck. NAYS -Aldermen Strandberg,
Berardi. 6 AYES, 2 NAYS, 0 ABSENT. Motion carried. Ordinance being #1963.
NEW BUSINESS:
ORDINANCE -AMENDING CAMPING FEES FOR LAKE CANTON PER SECTION 8-11-
7-5 (A)(2)(A) OF THE CANTON MUNICIPAL CODE. First reading, read by title.
Alderman Berardi made the motion to send the ordinance to the Lake Building &
Grounds Committee. Was duly seconded by Alderman Strandberg. The motion
was by unanimous voice vote.
EXECUTIVE SESSION -PERSONNEL; FIRE NEGOTIATIONS; PENDING LITIGATION.
Alderman Sarff made the motion to go in to executive session. Was duly
seconded by Alderman West. The motion was by unanimous voice vote.
The regular scheduled Council meeting convened at this time of 7:19 p.m.
The regular scheduled Council meeting reconvened in open session at 8:18 p.m.
ADJOURN
Mayor Kevin Meade said no further business to conduct. Alderman Sarff made
the motion to adjourn. Was duly seconded by Alderman West. The motion was
by unanimous voice vote.
The meeting adjourned at 8:19 p.m.
Nancy Whites, City Clerk
Approved:
Kevin R. Meade, Mayor