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HomeMy WebLinkAbout11-18-08 Canton City Council Meeting Minutes The Canton City Council meeting was held on November 18, 2008 in Council th Chambers, at the Historic Depot, 50 North 4 Avenue, Canton, Illinois. The meeting began with the Pledge of Allegiance, followed with prayer given by Mayor Kevin Meade. Mayor Kevin R. Meade called for roll call at 6:30 p.m. Present - Aldermen Eric Schenck, Joe Berardi, Larry Sarff, Craig West, David Nidiffer, Pam Ihnes, Jason Strandberg, Sonya Lewis. Absent – None. Present - Mayor Kevin R. Meade, Deputy City Clerk Diana Tucker, Interim City Treasurer Julie Smick, Police Chief W. Dan Taylor, Fire Chief Bonnie Cremer, Public Works Director Cliff O’Brien, Wastewater Supt. Joe Carruthers, Water Supt. Greg Pollitt, Video Services by Joe Ginger. In the audience Mark Rothert & Brenda Rothert, Jim Hartford, Attorney John McCarthy, Kim Scott,. News Media of John Froehling from Daily Ledger, Mark Bixler from WBYS. CONSENT AGENDA Treasurer’s Report th Minutes of November 4, 2008 Council Meeting th Minutes of November 12, 2008 Clerical Committee Meeting Alderman Sarff made the motion to approve the Consent Agenda. Was duly seconded by Alderman Nidiffer. The motion carried by voice vote, and was unanimous. BILLS. Alderman Ihnes made the motion the bills be approved that was presented. Was duly seconded by Alderman Lewis. Roll call. AYES – Aldermen Lewis, Strandberg, Ihnes, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS , 0 ABSENT Motion carried. 1 COMMITTEE REPORTS: FINANCE- Alderman Jason Strandberg, Chairman IMLRMA Insurance Payment. The IMLRMA insurance is due, and we have several different options on paying the amount of $443,045.00. This is a large increase from last year by approximately $80,000.00. This amount is not budgeted for the year. Alderman Strandberg stated we would get a discount If paid this week. He noted this is not possible at this point. Alderman Strandberg stated this would need to be amended in the budget, and brought back to a committee next week. Alderman Strandberg stated that an option would also be to pay in two payment plan. First half would be paid in December, and the next half would be paid in June 2009. This would allow time to budget. Alderman Berardi made a motion to send it to Public Safety Committee, was duly seconded by Alderman Sarff. Attorney Chrissie Peterson stated that this must be paid by December 12, 2008, coverage will expire December 31, 2008. Motion was by voice vote and was unanimous. LEGAL & ORDINANCE - Alderman David Nidiffer, Chairman Council Action: None. COMMUNITY & INDUSTRIAL DEVELOPMENT - Alderman Pamela Ihnes, Chairman Create New TIF District. Alderman Ihnes stated that discussion has been to create a new TIF district along Locust and Main Street. Alderman Ihnes made a motion to create a new TIF, as discussed along Locust and Main Street. Duly seconded by Alderman Nidiffer. Discussion: Alderman Berardi stated that no action could be taken on the administration of the TIF, as this is not on the agenda. Alderman Berardi stated that the only possible way would be down Locust, but not in the Lakeland area and Main Street. Alderman Berardi recommended revisiting this in six months. Mayor Kevin Meade clarified that this is the renewal of the current TIF district 2 th going down Locust Street, to 5 Avenue and up Main Street, including Lakeland. Alderman Berardi wanted to amend the motion to eliminate the Main Street and Lakeland area. The motion was duly seconded by Alderman Schenck. All Motions made were withdrawn by Alderman Berardi, Alderman Ihnes, Alderman Nidiffer, and Alderman Schenck. Alderman Ihnes made a motion to send to Community and Industrial Development Committee for next month to consider the creation of a TIF from th the Industrial Park to 5 on Locust. This will help in getting bids for the new reduced TIF. Motion was duly seconded by Alderman West. Motion by voice vote and was unanimous. Alderman Ihnes made a motion send back to Community and Industrial Development Committee as a separate discussion to hire a consulting firm to administer our existing TIF’s. Was duly seconded by Alderman Strandberg. Motion carried by voice vote and was unanimous. NEGOTIATIONS, GRIEVANCE & PERSONNEL - Alderman Larry Sarff, Chairman Discussion of Finance/Budget Director. Alderman Nidiffer stated that he is concerned that we get this financial position filled. He states some areas point to an administrative assistant. Alderman Nidiffer states he is concerned that the finance position be filled. He states that a couple areas of the job description given to him has some concerns. Alderman Berardi stated that he believes the city is in need of an administrator now. He stated that large amounts of money is currently being lost due to the lack of administration. He expressed a need for an administrator in the City. Alderman Berardi recommends hiring a person to fill this need in the amount of $85,000.00. Mayor Kevin Meade stated that for tonight’s purposes the position would be a Finance/Budget Director position. Alderman Berardi made a motion to have this position as a Finance/Budget Director as the job description was presented. The motion was duly seconded by Alderman Sarff. Discussion was made by Alderman Strandberg that he is concerned that if we hire from the job description presented, we will have either a solid financial person, or a solid administrator. These are two different jobs. 3 Alderman Strandberg stated we need to focus on finance. Alderman Strandberg stated we could possibly end up with a person that could do both – finance and administration- but he does not think so. Alderman Schenck stated that the motion would include advertising for the position, and amending the budget. This position would also serve as the budget officer. Roll Call. AYES - Aldermen Schenck, Berardi, Sarff, West. NAYS - Aldermen Nidiffer, Ihnes, Strandberg, Lewis. Mayor Kevin Meade voted AYE. 5 AYES, 4 NAYS. Motion carried. COMMUNICATIONS FROM MAYOR KEVIN R. MEADE. Mayor Kevin Meade stated that Julie Smick submitted a resignation from her duties as Treasurer. Mayor Kevin Meade asked Julie to change the date from th November 25 to December 2, 2008. Alderman Sarff made the motion to accept Julie’s resignation for December 2, 2008. The motion was duly seconded by Alderman Nidiffer. Motion by voice vote and was unanimous. Planning and Zoning Appointment: Mayor Kevin Meade submitted the names of Alan Dilts and Phil Fleming to fill the vacancies. Motion was made by Alderman Strandberg the appointments be confirmed. Motion was duly seconded by Alderman Nidiffer. Motion by voice vote and was unanimous. Hiring of Public Works—3 in garbage and 1 maintenance. Mayor Kevin Meade presented the names of Zach McLaren, Cole Atchley, Steve Oaks for the garbage truck. Motion was made by Alderman Sarff the appointments be confirmed. Was duly seconded by Alderman Lewis. Motion by voice vote and was unanimous. Mayor Kevin Meade stated that Cliff O’Brien, Public Works Director would be allowed to open the vacant position in the water department and post the 4 position. Alderman Sarff made a motion to allow Cliff to post the vacant position in the water department. The motion was duly seconded by Alderman Strandberg. Motion by voice vote and was unanimous. Mayor Kevin Meade stated that the attorney for the International Site was previously discussed. He recommends appointing John Falleto as the attorney in assistance in the International Harvester Site negotiations. Motion by Alderman West the appointment of John Falleto be confirmed. Was duly seconded by Alderman Strandberg. Motion by voice vote and was unanimous. OLD BUSINESS: ORDINANCE – ESTABLISHING ADDITIONAL DUTIES & COMPENSATION FOR DEPUTY CLERK/DEPUTY TREASURER. Second reading, read by title. Motion by Alderman Strandberg the ordinance be placed on its passage. Was duly seconded by Alderman Berardi. Discussion. Alderman Nidiffer offered an amendment to the ordinance for the salary be increased to $32,000.00. The motion was duly seconded by Alderman Sarff. Discussion was made by Alderman Berardi that this is a large raise. Starting at $25,000.00 two years ago to $32,000.00. Alderman Berardi stated this is a large raise especially with the shape of the economy. Alderman Schenck stated that the Circuit Clerk’s office pays lower than this amount. Alderman Schenck stated that this should require special expertise. He stated he thinks the $30,000 .00 is a fair amount. Roll call to amend the ordinance from $30,000.00 to $32,000.00 AYES - Aldermen Lewis, Strandberg, Ihnes, Nidiffer, West, Sarff. NAYS - Aldermen Berardi, Schenck. 6 AYES, 2 NAYS, O ABSENT. Motion carried 5-3. Voting on the motion to pass the amended ordinance to $32,000.00 Roll Call. AYES - Aldermen Schenck, Sarff, West, Nidiffer, Ihnes, Strandberg, Lewis. NAYS - Alderman Berardi. Motion Carried. Ordinance being #1953. ORDINANCE – PROVIDING FOR STOP SIGNS ON HOWARD PLACE AT THE INTERSECTION OF HOWARD PLACE AND THIRD AVENUE. Second reading, read 5 by title. Motion by Alderman Schenck the ordinance be placed on its passage. Was duly seconded by Alderman Sarff. Roll Call. AYES - Aldermen Lewis, Strandberg, Ihnes, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS, O ABSENT. Motion carried. Ordinance being #1954. NEW BUSINESS: ORDINANCE – AMENDING CHAPTER 8 (INTOXICATING LIQUORS) OF THE CANTON MUNICIPAL CODE. First reading, read by title. ORDINANCE – RE-ZONING CERTAIN PROPERTY IN THE CITY OF CANTON. (GIL & MICHELE M. JOHNSON.) First reading, read by title. RESOLUTION – APPROVING A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF CANTON AND WHITE OAK TAP, INC. First reading, read by title. Motion by Alderman Schenck the resolution be adopted. Was duly seconded by Alderman Strandberg. Roll Call. AYES - Aldermen Schenck, Berardi, West, Nidiffer, Ihnes, Strandberg, Lewis. NAYS - Alderman Sarff. 7 AYES, 1 NAY, 0 ABSENT. Motion carried. Resolution being #3874. RESOLUTION – APPLYING TO THE STATE OF ILLINOIS FOR A COMMUNITY DEVELOPMENT ASSITANCE PROGRAM GRANT. Mayor Kevin Meade stated this resolution would be withdrawn and will be on the agenda in two weeks as the notice has to be in the paper 7 days before the public hearing. EXECUTIVE SESSION – NEGOTIATIONS, GRIEVANCE & PERSONNEL COMMITTEE TO DISCUSS – PERSONNEL; PENDING LITIGATION. Alderman Nidiffer made the motion to go into executive session for discussion of Personnel and Pending Litigation. Was duly seconded by Alderman Strandberg. Motion by voice vote, and was unanimous. The regular scheduled Council meeting convened into executive session at 7:25 p.m. 6 The minutes of the executive session for Pending Litigation; Personnel; are on file with the City Clerk’s office for your review. The regular scheduled council meeting reconvened in open session at 8:26 p.m. ADJOURN There being no other business Alderman Strandberg made the motion to adjourn. Was duly seconded by Alderman Lewis. Motion by voice vote, and was unanimous. The council meeting adjourned at 8:28 p.m. __________________________________, Nancy Whites, City Clerk __________________________________, Diana Tucker, Deputy Clerk APPROVED: ____________________________, Kevin R. Meade, Mayor 7