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Home My WebLink About10-07-08 Canton City Council Meeting Minutes The Canton City Council met Tuesday, October 7, 2008 at 6:30 p.m. in the th Council Chambers, 50 North 4 Avenue, Canton, Illinois for their regular meeting. The meeting began with the Pledge of Allegiance followed with prayer given by Mayor Kevin Meade. Present – Mayor Kevin Meade, Deputy City Clerk Diana Tucker, City Treasurer Julie Smick, City Attorney Chrissie Peterson, Police Chief Dan Taylor, Fire Chief Bonnie Cremer, Public Works Director Cliff O’Brien, Wastewater Treatment Supt. Joe Carruthers, Water Treatment Supt. Greg Pollitt, Street Supt. George Spahn, Video Services Joe Ginger. In the audience- WBYS Radio- Mark Bixler, Daily Ledger, John Froehling, Democrat Wendy Martin, Jay Smith, Tony Plumer, Ron Cozad, Keith Depperman, Dick Grove, Gary Barnhardt, June Pilgram Mayor Kevin Meade called the meeting to order at 6:30 p.m. Alderman answering roll call – Eric Schenck, Joe Berardi, Larry Sarff, Craig West, David Nidiffer, Pam Ihnes, Sonya Lewis. Absent – Jason Strandberg CONSENT AGENDA MINUTES OF COUNCIL MEETING HELD September 16, 2008 th Alderman West made the motion the minutes of September 16 council meeting be accepted and placed on file. The motion was duly seconded by Alderman Lewis. The motion carried by voice vote, and was unanimous. MINUTES OF THE MECHANICAL COMMITTEE MEETING HELD ON SEPTEMBER 23, 2008. Alderman West made the motion the minutes be approved as amended and placed on file. The motion was duly seconded by Alderman Lewis. The motion carried by voice vote, and was unanimous. 1 COMMITTEE REPORTS: Public Safety & Traffic NEW TRUCK FOR ANIMAL CONTROL/NEW DETECTIVE CAR Chief Dan Taylor explained that we have in our budget under depreciation funds budgeted for one new animal control truck and two new detective vehicles. Chief Taylor stated he would like to take bids on the truck and one car. This would allow time for Chief Taylor to research a five year fleet plan similar to what we have had in years past. Alderman Sarff made a motion to create bids. The motion was duly seconded by Alderman Berardi. Motion carried by unanimous voice vote. USE OF CITY MEETING ROOMS Alderman Berardi made the motion to have use of the fire department building coordinated with the fire chief. Use of the city building will be coordinated by the police chief and the mayor. The use of the depot will be coordinated by the mayor’s office. The motion was duly seconded by Alderman West. Mayor Kevin Meade made the suggestion to have the Mayor’s secretary keep a master book of all activities. Motion carried by unanimous voice vote. PURCHASE OF 3 ARMOR EXPRESS HALO LEVEL 111A VESTS RAY O’HERRON Chief Dan Taylor explained that two new police officers were hired on September 2, 2008, and we have one person going through a final testing process. These officers will all need new vests. Chief Dan Taylor is requesting to purchase 3 vests for the price of $775.00 each. Grant funds are available from the department of justice in the amount of $1050.44. The total cost for the department is $1274.56. This amount is $874.56 over budget. This money would have to be paid in advance, and the chief would submit for reimbursement through the department of justice grant. Alderman Berardi made a motion to except the purchase of the three vests. The motion was duly seconded by Alderman Sarff. 2 ROLL CALL: AYES: Alderman Lewis, Alderman Ihnes, Alderman Nidiffer, Alderman West, Alderman Sarff, Alderman Berardi, Alderman Schenck. NAYS –NONE. 7 AYES, 0 NAYS, ABSENT: Alderman Jason Strandberg. Motion carried. COUNTY AND CITY ESDA Alderman Berardi mentioned that the idea was presented of joint services with the county. Alderman Berardi suggested having the Mayor and Keith Plavek explore this option and discuss this further with the committee. STREETS & GARBAGE NONE LAKE, BUILDING & GROUNDS PLATTING OF LAKE LOTS Alderman Lewis explained that Maurer and Stutz are continuing to investigate the cost and the complete situation of platting the lots at Canton Lake. PUBLIC WORKS, WATER & SEWER WWTP CLARIFIER APPLICATION FOR PAY #1 OF $9934.65 FROM LEANDER. Alderman Schenck made a motion to approve payment in the amount of $9934.65. The motion was duly seconded by Alderman Berardi. ROLL CALL: AYES: Alderman Schenck, Alderman Berardi, Alderman Sarff, Alderman West, Alderman Nidiffer, Alderman Ihnes, Alderman Lewis. NAYS- NONE ABSENT Jason Strandberg. Motion carried. 3 WTP CLEARWELL APPLICATION FOR PAY #8 LEANDER CONSTRUCTION Alderman Schenck made a motion to approve payment in the amount of $487,656.55 to Leander Construction for payment request #8. The motion was duly seconded by Alderman Berardi. Discussion was made regarding the completion date. Greg Pollitt stated that November 10, 2008 is the targeted completion date. ROLL CALL: AYES: Alderman Lewis, Alderman Ihnes, Alderman Nidiffer, Alderman West, Alderman Sarff, Alderman, Berardi, Alderman Schenck. NAYS- NONE ABSENT: Alderman Jason Strandberg RAW WATER TRANSMISSION MAIN REYNOLDS INC PAY #3 $580,503.78 Alderman Schenck made a motion to approve payment in the amount of $580,503.78 to Reynolds for payment request #3. The motion was duly seconded by Alderman Lewis. ROLL CALL: Ayes: Alderman Schenck, Alderman Berardi, Alderman Sarff, Alderman West, Alderman Nidiffer, Alderman Ihnes, Alderman Lewis. Nays: NONE ABSENT: Alderman Jason Strandberg DIGESTER COVER BID RESULTS FROM ENVIRONETICS INC. FOR $52,440.00 Alderman Schenck made a motion to approve the bid from Environetics Inc in the amount of $52,440.00. The motion was duly seconded by Alderman West. ROLL CALL: AYES: Alderman Lewis, Alderman, Ihnes, Alderman Nidiffer, Alderman West, Alderman Sarff, Alderman Berardi, Alderman Schenck. Motion Carried. 4 ASH STREET APPLICATION FROM STARK EXCAVATING OF $118,437.75. Alderman Schenck made a motion to make the payment from the MFT funds to start the excavating. The motion was duly seconded by Alderman Nidiffer. ROLL CALL: AYES: Alderman Schneck, Alderman Berardi, Alderman Sarff, Alderman West, Alderman Nidiffer, Alderman Ihnes, Alderman Lewis. NAYS- NONE. ABSENT: Alderman Jason Strandberg. Motion carried. MONTHLY WATER BILLS- RECOMMENDATION FROM SUPT. GREG POLLITT Alderman Schenck stated that he has asked the WTP Supt. Greg Pollitt to look at some options of converting the water bills from bi-monthly to monthly billing. Alderman Schenck stated some other issues are being reviewed regarding the payment dates in the water department billing. Greg Pollitt is to come up with a set of recommendations regarding the water department billing. COMMUNICATIONS FROM MAYOR KEVIN R. MEADE PROCLAMATION- FIRE PREVENTION WEEK Mayor Kevin Meade signed a proclamation for fire prevention week as thth 2008 October 5-October 11 APPOINTMENTS : Mayor Kevin Meade appointment the following people: Fire Code Board of Appeals - Reappointment of Bob Ackerman and Pete Franciskovich Library Board - New appointment of Chris Duvendack Liquor Control Commission - Reappointment of Bonnie Stine and Michael Freeman 5 Spoon River Partnership and Economic Development - Reappointment of Scott Miller and Rick Klinedinst Alderman Lewis made a motion to accept these appointments. The motion was duly seconded by Alderman Sarff. Motion carried by unanimous voice vote. RD BID RESULTS FROM IH SITE 3 AVENUE EXTENSION Mayor Kevin Meade stated that this will go back to the public works th committee. This bid opening has been delayed until October 28, 2008. ONE BULLET PROOF SHIELD FOR THE ENTRY TEAM OF $1240.00 GRANT FUNDS. Chief Dan Taylor explained that we currently have a grant with project safe neighborhoods. The grant covers this equipment. This shield can be used in several different situations. $1400.00 was budgeted in the grant. Ray O’Herron offers this shield for $1240.00. Alderman Berardi made a motion to accept the bid. The motion was duly seconded by Alderman Sarff. ROLL CALL: AYES: Alderman Lewis, Alderman Ihnes, Alderman Nidiffer, Alderman West, Alderman Sarff, Alderman Berardi, Alderman Schenck. NAYS: NONE ABSENT: Alderman Jason Strandberg. Motion carried. OLD BUSINESS : Ordinance-Re-zoning certain property of Jerry C. Hand and Doris E. Hand, in a B-2 Zoning Configuration. Motion made by Alderman Berardi to approve the ordinance. The motion was duly seconded by Alderman West. ROLL CALL: AYES: Alderman Schenck, Alderman Berardi, Alderman Sarff, Alderman West, Alderman Nidiffer, Alderman Ihnes, Alderman Lewis. NAYS: NONE ABSENT: Alderman Jason Strandberg 6 NEW BUSINESS First reading read by title: An ordinance pursuant to article 65 ILCS 5-11- 15.1 et.seq. Expressing the intent of the corporate authorities of The City of Canton Illinois to enter into annexation agreement with property owners in the Westgate Subdivision, Canton, Illinois. First reading ready by title: An ordinance creating fund XXX (article 36 seizures) and fund xxx (Disposition of property) and amending the FY 2008- 2009 budget to reflect the same. First reading ready by title: An ordinance providing water service to property lying outside the city’s corporate limits without requiring an annexation agreement, pursuant to section 8-20-2 of the Canton municipal code. Motion to enter executive session to discuss personnel and pending litigation made by Lewis. The motion was duly seconded by Alderman Sarff at 7:00pm The regular scheduled Council meeting reconvened into open session at 7:45. ADJOURN There being no further business Alderman Sarff made a motion to adjourn the meeting at 7:45 it was duly seconded by Alderman Lewis. Motion carried by voice vote and was unanimous. APPROVED ______________________ _____________________ Kevin R. Meade Diana L. Tucker Mayor Deputy Clerk 7