HomeMy WebLinkAboutResolution #5332 - reporting the need for confidentiality or confidential treatment of closed meeting minutes RESOLUTION NO. 5332
A RESOLUTION REPORTING THE NEED OF CONFIDENTIALITY OR
CONFIDENTIAL TREATMENT OF CLOSED MINUTE MEETINGS PURSUANT TO
THE ILLINOIS OPEN MEETINGS ACT
WHEREAS, Section 2.06(d) of the Illinois Open Meetings Act (5 ILCS 120/2.06)
provides:
(d) Each public body shall periodically, but no less than semi-annually, meet to
review minutes of all closed meetings. At such meetings a determination shall be
made,and reported in an open session that(1)the need for confidentiality still exists
as to all or part of those minutes or(2)that the minutes or portions thereof no longer
require confidential treatment and are available for public inspection. The failure
of a public body to strictly comply with the semi-annual review of closed session
written minutes, whether before or after the effective date of this amendatory Act
of the 94th General Assembly, shall not cause the written minutes or related
verbatim record to become public or available for inspection in any judicial
proceeding, other than a proceeding involving an alleged violation of this Act, if
the public body,within 60 days of discovering its failure to strictly comply with the
technical requirements of this subsection, reviews the closed session minutes and
determines and thereafter reports in open session that either (1) the need for
confidentiality still exists as to all or part of the minutes or verbatim record, or (2)
that the minutes or recordings or portions thereof no longer require confidential
treatment and are available for public inspection.
WHEREAS, the City Council of the City of Canton has reviewed its closed meeting (or
"Executive Session") minutes, having occurred from January 19, 2021 to September 6, 2021, in
order to report whether(1)the need for confidentiality still exists as to all or part of those minutes
or (2) whether the minutes or portions thereof no longer require confidential treatment and are
available for public inspection; and
WHEREAS,the City Council believes the need for confidentiality still exists to all or part
of said closed meeting minutes.
NOW,THEREFORE,be it resolved by the City Council of of the City of Canton,Illinois,
the following:
1. A need for confidentiality still exists for the closed meeting minutes, and verbatim
record from said closed meetings,from January 19,2021 to September 6,2021,with
the exception of those set forth in Paragraph 2 below.
MThe following closed meeting minutes (or portions thereof) from January 19, 2021
to September 6, 2021 no longer require confidential treatment and are available for
public inspection: NONE
3. The City Clerk is hereby instructed to make the closed meeting minutes included in
Paragraph 2, if any, available to the public for inspection and/or review. The City
Clerk is instructed to partially redact any portion of the minutes that contain
information that has not been approved by the City Council for public inspection.
4. This Resolution shall be in full force and effect immediately upon its passage by the
City Council of the City of Canton, Fulton County, Illinois.
PASSED THIS 7th day of September, 2021.
AYES: Alderperson Andra Chamberlin, John Lovell, Craig West, Angela Hale, Jeff Fritz,
Angela Lingenfelter, Greg Gossett
NAYS: None
ABSENT: Alderperson Justin Nelson
APPROVED THIS 7th day of September, 2021.
ATTE T: Kent McDo ell, Mayor
Diana v ey- - ity Clerk