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HomeMy WebLinkAbout2-27-07 Mechanical Committee Meeting Minutes MECHANICAL COMMITTEE MEETING th Tuesday, February 27, 2007 – 6:30 p.m. th Historic Depot, 50 North 4, Avenue, Canton, Il Aldermen in attendance: Joe Berardi, Jim Hartford, Craig West, Larry Sarff, Les Carl, Eric Schenck, Sonya Lewis. Absent: Alderman Kevin Meade. Others in attendance – Mayor Rodney W. Heinze, City Clerk Nancy Whites, City Treasurer Kathy Luker, City Attorney Chrissie Peterson, Police Chief Jeffrey Fritz, Fire Chief John Stanko, Public Works Director Clif O’Brien, Maurer Stutz Inc. Keith Plavec, Wastewater Treatment Plant Supt. Joe Carruthers, Water Treatment Plant Supt. Greg Pollitt, Zoning Officer Clark Wilson, Video Services by Joe Ginger. In the audience was Daily Ledger rep. John Froehing, Journal Star rep. Jenny Freemen, WBYS Mark Bixler, Henry Dare, Debbie Berardi, Gary Green and Bill Hammer, and Candidate for Alderman in Ward 1 Jason Strandberg. Public Safety & Traffic Alderman Eric Schenck, Chairman Police Report. Police Chief Jeffrey Fritz commented that the Community Policing Reports: Ward 1 – Liaison: Ward 2 – Liaison: Ward 3 – Liaison: Ward 4 – Liaison is not ready yet. Alderman Berardi, ask who is going to do this? Chief Fritz mentioned the police supervisor, the ward alderman, and the Policeman assign to the ward. Will hold monthly meetings. Alderman Carl asked about the citations from the Animal Control Officer had 8 dogs claimed. Alderman Carl wanted to know how citations are determined? Chief Fritz reported that on the first violation no citation is given, second time in violation a ticket is issued. The new facility will be opening March 1st and they do not want the city bringing dogs and cats until the next month. They want a month before the city uses the building. Police Chief Jeffrey Fritz said he would have the Annual Police report ready next meeting. Looking for the armed robber at the Dollar General Store on December 16, thth and a burlary at the same store December 8 and 9. 1 Mechanical Committee 2-27-07 th Fire Report. Fire Chief John Stanko reported on January 4, he met with a representative of the Rural Institute for Community Policing to complete the National Incident Management System Capability Assessment Support tool (NIMSCAST). This document is used to gauge the compliance of our Emergency Operations Plan (EOP) with the National Incident Management System (NIMS). As you are aware, our community must be NIMS complaint in order to receive any federal grant funds. I am happy to report that, after several minor modifications to our draft EOP, we appear to be in compliance. I still have to officially complete the NIMSCAST on-line, which will be done in the near future. It is my hope that our plan will receive all necessary approvals so that it can be implanted within the city. Our annual departmental Bloodborne pathogens, OSHA update and field thth medication review class was held on January 17 and 24. All personnel are required to attend this class as part of their EMT licensing requirements. The class was taught by an instructor from OSF St. Francis EMS training division. th On January 30 the fire chiefs from the departments participating in the technical rescue team met at the Macomb Fire Department. During that same time, team members were meeting at the Galesburg Fire Training site. Preparations are underway for our team to participate in the statewide TRT validation exercise will last approximately 33 hours with team members required to be 100% self-sufficient for the first 24 hours. Approval for the design of the team logo was given by the fire chiefs, and protective clothing has been ordered. The team received a donation of insulated coveralls and coats for all team members from Carhartt. This was a welcome donation and will help protect our fire fighters from the elements when working in cold weather conditions. Lieutenant Tom Shubert of our department was selected by the team to serve as the team leader during the statewide validation exercise. We are excited and looking forward to the validation exercise. There is still a lot of preparation to be completed prior to the validation exercise. Annual 2006 Fire Report. The ESDA volunteers helped 24 hours for traffic control on the Fresh Fire Church on North Main fire in January. John 2 Mechanical Committee 2-27-07 complimented them for their work as they volunteer their own time and personal vehicles. Fire Chief John Stanko highlighted his report with the following: Seventeen (17) structure fires, nine (9) vehicle fires and twenty-four (24) other fires during the year with an estimated fire loss of $303,500.00. Those fires classified as “other fires” include minor fires inside buildings such as ovens, stoves, clothes dryers, electrical and furnace fires along with dumpster, brush, heavy equipment and grass fires The call load for 2006 has increased 7.5% over the call load for 2005. The largest call load for 2006 was during the month of July (167). The smallest call load was experienced during the month of February (119). EMS alarms, which accounted for 72% of the total call load in 2006 increased 10.9% over 2005. Fire alarms decreased 0.4% over 2005. Medical Service responses required 1,157.38 man-hours or 58.73% of their time. 358.21 man-hours or 18.18% of their time were needed for medical standby, good intent and other service calls. Man-hours at fire scenes decreased by 63.9% while man-hours for EMS responses increased by 32.4%. Other man-hours were steady with no significant change. During 2006, we experienced a noticeable increase in our total number of responses. While fire responses were virtually unchanged, emergency medial responses (EMS) saw a 10.9% increase. This resulted in a 7.5% increase, which has been about average the past few years. The problem is that our call load increases each year, an average percentage increase for the year becomes a higher number of responses. Once again we saw an increase of simultaneous alarms. There were 219 total simultaneous alarms during 2006, which is an increase of 19, or 9.5%. As in the past, our ability to respond appropriately during these times is stretched. We are now seeing times where there are three and even four alarms at the same time. In the FY2007-2008 budget, I have proposed a short term solution to this problem by calling back and off duty shift in 3 Mechanical Committee 2-27-07 certain instances. This would allow us to re-staff the fire station and respond to the additional simultaneous alarms in a more effective and efficient manner. It would also improve our response time, improve fire fighter safety and provide better customer service to the citizens of Canton. The addition of the full time fire fighter/inspector has helped improve our response during simultaneous alarms in certain instances. Additional personnel staffing another apparatus would also improve our responses. However, that solution should be part of a long term station location and manpower study and strategy. Much of the station location study can be done at not cost to the city. EMERGENCY RESPONSES Emergency Medical responses accounted for 72.07% of our alarms and required 1,157.38 on scene man-hours. These hours do not include time at the hospital, response times or report times. Medical responses accounted for about 58.7% of our man-hours. There were 219 alarms that were simultaneous with one or more other alarms. This was an increase of 9.5%. Our busiest time of day was from 11:00 a.m. to 12:00 p.m. There were 6.72% of our alarms that occurred during this time period. Our second busiest time of day is from 2:00 p.m. to 3:00 p.m. A total of 6.61% of our alarms occurred during this period. 318 alarms, or 17.8% of our total responses, occurred between 11:00 p.m. and 7:00 a.m. District # 1, which is north of Elm Street and east of Main Street, has the highest volume of alarms. 54.3% or our total responses were located in District # 1. Thursday was our busiest day of the week with 289 alarms accounting for 16.14% of all alarms. 4 Mechanical Committee 2-27-07 Friday was the second busiest day of the week with 288 alarms, accounting for 16.08% of all alarms. We provided mutual aid to three departments on seven occasions. CODE /ENFORCEMENT Inspectors spend 246.25 man-hours conducting 296 site inspections. The number of site inspections increased by 81.67%. Hours dedicated to code enforcement increased 13.72% during 2006. The addition of a full time fire inspector, who began inspection duties in June, contributed to the dramatic increase in the number of inspections. EMERGENCY MEDICAL SERVICES The Emergency Medical Services Division was the busiest division during 2006 accounting for 72% of all alarms answered by the department. Fire fighters spent 512 hours on EMS training, a decrease of 25.3%. Emergency Operation Plan. Motion and second by Aldermen Berardi/Hartford, to approve the Emergency Operation Plan submitted last month. The motion carried by voice vote and was unanimous. K-9. Alderman Schenck said this issue needs know further action. We currently have a K-9 dog and the dog is residing with the officer, training is th scheduled March 5. Do you need any further understanding? The City Council approved the purchase of a dog and for the training of the officer with the dog. All issues have been discussed and there are no policy’s for the use of the city’s vehicle. Unless you have some other action you want to take! Mayor Heinze said he met with Police Officer Rick Nichols. The dog has to have a fenced in yard and a kennel that needs to be 11 x 11 feet. The Police Department has been very cordial in this. The dog is living in Fairview and will travel in the city’s vehicle. 5 Mechanical Committee 2-27-07 Alderman Berardi commented that they can file all the grievances they want, let them file and I expect our attorney to act accordingly. We did not agree on anything. We are talking here about safety. We have not negotiated anything, and we have not resolved anything! Alderman Schenck mentioned that the K-9 program is on track and moving forward. Motion and second by Alderman Berardi to have a study done of all city vehicles for their use. Motion dies for lack of second. The Public Safety & Traffic Committee adjourned at 7:17 p.m. Streets & Garbage Alderman Sonya Lewis, Chairman Maintenance Resolution for 2007 Maintenance Program. Keith Plavec from Maurer Stutz Inc. said this resolution is for the city’s maintenance program this summer in the amount of $90,000.00. This appropriation is Motion toward your MFT funds.and second by Aldermen Berardi/Hartford to send to council for consideration. The motion carried by voice vote, and was unanimous. Request for Expenditure of 2007 Maintenance Program. Keith mentioned this expenditure is for IDOT to expend the $85,000 MFT. Motion and second by Aldermen Berardi/Hartford, send to council for consideration. The motion carried by voice vote, and was unanimous. Municipal Estimate of Maintenance Costs for 2007 Maintenance Program. Keith mentioned this is for Cedar Street, Sycamore, Avenue C, Spruce Street and Cass Place, Greenwood Cemetery roads, and the alley behind the Petersen project, and a residential sidewalk program. This is telling IDOT what you intend to spend and the document states the amount Motion is $88,465.21. and second by Aldermen Berardi/Hartford, send on to council for consideration. The motion carried by voice vote, and was unanimous. 6 Mechanical Committee 2-27-07 Maintenance Engineering Agreement for 2007 Maintenance Program. Keith mentioned this is between the City of Canton and Maurer Stutz Inc. for the bidding process. IDOT says, this is the fee Maurer Stutz Inc. will charge which is a 5% of construction dollars. That fee being charged is $1,000.00. Alderman Carl mentioned that Cass Place has the worst street in Canton, and does not feel the hot sand seal will stick to the surface. Alderman Schenck stated that just for clarification the sidewalk program and the cemetery road, those funds could be used out of the General Fund. The MFT funds then would be more funding and could be used for high priority types of things to be approved by this council. Alderman Sarff said, we have already decided that the sidewalk program is a good program. Next year you can ask to take the funding out of the general fund, but not this year. Alderman Carl stated the general fund already has a large demand on it, there is no funding available. Alderman Berardi asked about using of MFT funds on East Ash, how many feet of sidewalk will be built? Keith Plavec answered, there will be 2,000 square feet between Main Street and Third Avenue. Alderman Berardi felt more sidewalks need to be built for the safety of school children. Public Works Director Clif O’Brien said this sidewalk for Ash Street will be done in phases. The sidewalks will be done as IDOT will require the city they Motion have to provide the sidewalks. and second by Aldermen Berardi/Hartford, send to council for consideration. The motion carried by voice vote, and was unanimous. Improvement Resolution for Ash Street of Phase II. Motion and second by Aldermen Berardi/Hartford, send to council for consideration. The motion carried by voice vote, and was unanimous. Request for Expenditure for Ash Street of Phase II. Motion and second by Aldermen Berardi/Hartford, send to council for consideration. The motion carried by voice vote, and was unanimous. The Streets & Garbage Committee adjourned at 7:42 p.m. 7 Mechanical Committee 2-27-07 Lake, Buildings & Grounds Alderman Joe Berardi, Chairman Enterprise Park # 1& 2 & 3. Alderman Berardi wants for the city to build a parking lot using TIF funds for semis to park in Lots 17, 18, & 19 and charge them $25.00 a lot. The three lots would take in 11 acres. There would be 25 lots with meters. Alderman Berardi mentioned that a transportation company wants to come into town and they need a place to park there trucks. Alderman Schenck said this would be a pretty tight plan to get accomplished this fiscal year. Alderman Berardi remarked, what is going on in Canton takes a lot of time. The Lake, Buildings & Grounds Committee adjourned at 8:28 p.m. Annexation of Dare Property. Zoning Officer Clark Wilson stated the property would have to be presented to the Planning & Zoning Commission to be annexed into the city for the planned Subdivision Proposal under Public Works, Water & Sewer Committee. The Lake, Buildings & Grounds committee adjourned at 8:40 p.m. Public Works, Water & Sewer Alderman Jim Hartford, Chairman Subdivision Proposal. Alderman Berardi and Debbie Berardi through Gorsuch Real Estate brought forth to the committee a plan for the development of a subdivision. The area would be North of Pecan and West th of 4 Avenue. The property is owned by Henry Dare and has been used for farm land. Alderman Berardi mentioned that he had brought Keith Plavec, Clif O’Brien, and Clark Wilson into the conversation with the developers of Gary Green and Bill Hammer. They first were wanting to use tax increment financing, but would take to long to reap the benefits. Debbie Berardi mentioned that some of the homes would have one or two bedrooms, and some would have single or double garages, and basements. They would vary in prices. They would be built behind homes that are 8 Mechanical Committee 2-27-07 existing now and the developer would build 2 more streets, and extend First Avenue. Landscaping and sidewalks would be added. Trijavac Loc is asking for a few things from the city. They would like building permits be waived, and material for the water and sewer. Compensation for Canton you would have a good base for taxes. There would be room for 50 to 75 dwellings and duplexes. A subdivision would be a perfect fit into the scheme of things. Clif O’Brien said he and Keith Plavec looked at footage’s an also the price of pipe, and $5,000 is pretty reasonable. Zoning Officer Clark Wilson said that he and Clif came up with asking for a PUD which gives more direction to travel. This area has all the basic foundation for a subdivision. A PUD lays out a plan and gives you a plan. Everything they want to do, we have liked. The Dare property would have to be annexed and re-zoned through Planning & Zoning Commission meeting. Alderman Carl said, this is going to be in two phases. Even if a house is not built will recover our money in three years. Alderman Sarff mentioned that in the 90’s flooding of basements took place. Clif O’Brien said, we lined those sewers for I & I, and will look at them again. Keith Plavec said he would have to look at the sewer for the area as he has not checked into it and would look at sewer flow too. Alderman Hartford said he totally support this. Alderman Lewis ask about cost of lots being sold. One of the developers responded with $38,000 to $44,000. Alderman Berardi asked if he should make a motion to provide the money? Alderman Carl said, you need to wait until the Planning & Zoning Commission meets for the annexation and re-zoning. Clark Wilson mentioned, they will need a plat to present before Planning & Zoning. Ordinance for Spoon River Drive. Alderman Hartford talked about the ordinance and why the City needs the ordinance. The ordinance was drafted because the Spoon River Valley Scenic Drive Associates, Inc. ask the City if they would do this for them. 9 City Attorney Chrissie Peterson reported vendors must have a registration contract duly entered into with the Spoon River Valley Scenic Drive Associates, Inc. Alderman Carl asked about the permit fee, and was told that would be $50.00. Alderman Sarff said he could see both sides of the argument as it takes away the traffic. The free loaders take the profit. Alderman Berardi said don’t tell me I can’t do this in my own yard! Motion and second by Aldermen Berardi/Schenck, send to council for consideration. Discussion. Alderman Schenck said they should have a generic exemption displayed on the homeowners property. That way the sign could not be used on some other property. Motion and second agreed to amend the ordinance for a generic exemption for the homeowner. The motion carried by voice vote, and was unanimous. Recommendation for Spoon River Drive to use Jones Park in 2007. Motion and second by Aldermen Carl/Berardi, send to council for consideration. Discussion. Alderman Carl do we have anything in writing of what the vendor can sell out of their tents? Alderman Hartford answered yes, and they can’t live in the tent overnight. Alderman Berardi feels the city should also give approval of the vendors along with Spoon River Drive representative. Mayor Heinze said, how would we do that when they are self policing? Alderman Schenck said maybe we could approach Chamber of Commerce or SRPED for the right kind of traffic flow. Alderman Hartford mentioned other places they could use such as the Depot where the city spent a lot of money, Festival Grounds, Park District tennis court. Jon Johnson told them they had no problems using the facility. The city parking lot on North Main even. Will continue to work with them an to help them. Alderman West suggested Carol Kohler the mayor’s secretary working with the representative. The motion carried by voice vote, and was unanimous. GIS Mapping. Keith Plavec from Maurer Stutz Inc. was introduced by Alderman Hartford to discuss the GIS Mapping. Keith said that Jon Johnson from the Park District was not available to be at the meeting tonight, so Alderman Hartford asked him to make a few comments. Keith discussed that the Park District is currently completing a greenways and trails project that they obtained through Illinois Department of Transportation Enhancement Funds. Keith mentioned that Jon Johnson contacted him stating that the Park District will need to complete a topographic survey as part of their project. Jon told Keith that the Park District was wondering if 10 Mechanical Committee 2-27-07 the City and County would be willing to obtain a topographic survey of the entire town through the use of Aerial Mapping. Keith said that the cost presented to him was in the range of $90,000, with each party being asked to contribute between $30,000 to $35,000. The aerial survey would provide a topographic survey at two-foot contours. Keith commented that he had not seen the actual area that is being proposed to be flown. Keith mentioned that the aerial survey is just the start of a bigger tool the City can use. Initially, the aerial survey could be used as an economic development tool. Additional uses include adding the water, sanitary sewer, and storm sewer on to a map. Keith noted that adding the information is a further use of the aerial map but is very labor intensive to keep the data up to date. Motion and second by Alderman Schenck/Hartford to use $40,000 from Lake Improvement Funds for an aerial map of our community. Discussion. Alderman Berardi remarked, you’re kidding me, using all those funds! City Attorney Chrissie Peterson mentioned you can use a portion, but I think you would have to partially do the entire whole project if the lake portion of the map only makes up 30% of the entire picture were going to gain. But to use the whole amount in the Lake Improvement Fund is not possible. City Treasurer Kathy Luker mentioned that contractural funds do have some extra funds. The account says $40,000 but we don’t have that amount. Alderman Carl said it would be prudent to look at the budget this coming year before we spend $40,000. Mayor Heinze mentioned they want to have to do his in March as can not have snow on the ground or foliage on the trees. Alderman Schenck said he wants to use combination of both funding from Lake Improvement and the general fund. Alderman Berardi stated, so you want to challenge those people at that meeting? Alderman Schenck answered, I don’t want to challenge anybody! You have not come forward with one improvement for the lake before this council. Alderman Berardi stated, I guess you have not listened to what we have talked about? Alderman Schenck answered, I’ve listened, but you have not brought anything forward to act on. Alderman Berardi ask, so you just want to blow the funds? Alderman Schenck answered, no! I want to put it too good use. City Treasurer Kathy Luker reported you can take funding for this out of the Lake Improvement and contractural funds and definitely allocate a percentage. Mayor Heinze suggested, he would like to go outside the city 11 limits a little bit. Keith Plavec responded that he would work with Jon Johnson of the Park District and Public Works Director Clif O’Brien for the boundaries. The motion carried by voice vote, and one nay was offered. (Alderman Berardi voted nay.) Water/Sewer Rate restructure. Alderman Hartford said this would be discussed next year. The Public Works, Water & Sewer Committee adjourned at 9:14 p.m. Motion and second by Aldermen Hartford/Schenck, to adjourn. The motion carried by voice vote, and was unanimous. Recording Secretary, Nancy Whites, City Clerk 12