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HomeMy WebLinkAbout12-18-07 City Council Meeting Minutes A regular meeting of the Canton City Council was held on December 18, th 2007 in Council Chambers at the Historic Depot, 50 North 4 Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Due to the absence of Mayor Rodney W. Heinze, City Clerk Nancy Whites asked for nominations for Mayor Pro-Tem for tonight’s meeting. Nominations were of Larry Sarff, by Alderman Berardi, and Alderman Sarff said he was appreciative, but he would relinquish to Alderman Meade. Alderman Lewis also nominated Alderman Meade. MOTION: by Aldermen Strandberg/Nidiffer, nominations be closed. Discussion. Alderman Berardi voiced his concern and ask if there is anything on the agenda being discussed that would be a conflict with Alderman Meade being the Finance Chairman? City Clerk Nancy Whites ask Alderman Berardi, what do you have in mind? Alderman Berardi answered, well! I don’t know, I’m just asking. City Clerk Nancy Whites said, not that she knew of! If there is, Alderman Meade can ask to be excused. Alderman Meade still has the right to vote as an alderman. The motion carried by voice vote, and was unanimous. MOTION: by Aldermen Meade/Strandberg, to accept Alderman Meade as mayor pro-tem for tonight’s council meeting. The motion carried by voice vote, and was not unanimous. One nay by Alderman Berardi. Mayor Pro-Tem Alderman Kevin Meade ask for roll call at 6:30 p.m. Present – Aldermen Eric Schenck, Joe Berardi, Larry Sarff, Craig West, David Nidiffer, Kevin Meade, Jason Strandberg, Sonya Lewis. Absent – None. Others in attendance was – City Clerk Nancy Whites, City Treasurer Kathy Luker, City Attorney Chrissie Peterson, Public Works Director Cliff O’Brien, Police Chief Jeffrey Fritz, Fire Chief Bonnie Cremer, Wastewater Treatment Supt. Joe Carruthers, Water Treatment Supt. Greg Pollitt, Street Supt. George Spahn, System Maintenance Supt. Bill Terry, Video Services by Joe Ginger. In the audience was Police Officer Michael Walker, and Economic Director for SRPED Mark Rothert, and news media of Daily Ledger Linda Woods, WBYS Mark Bixler, Democrat Denise Bankes. TH MINUTES OF DECEMEMBER 4, 2007 COUNCIL MEETING. Motion and second by Aldermen Sarff/Nidiffer, the minutes of December th 4, 2007 be accepted and placed on file. The motion carried by voice vote, and was unanimous. MINUTES OF DECEMBER 11, 2007 CLERICAL COMMITTEE MEETING. Motion and second by Aldermen West/Nidiffer, the minutes th of December 11, 2007 Clerical Committee meeting minutes be accepted and placed on file. The motion carried by voice vote, and was unanimous. MINUTES OF MECHANICAL COMMITTEE HELD ON DECEMBER 11, 2007 MEETING. Motion and second by Aldermen Strandberg/Schenck, the minutes of December 11, 2007 Mechanical Committee be accepted and placed on file as amended. Discussion. Alderman Lewis said she had voted “NAY” on the Dispatch Chair and the minutes reflect that she voted “AYE.” The motion carried by voice vote, and was unanimous. BILLS. Motion and second by Aldermen Sarff/West, to approve all bills as presented. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. TREASURER’S REPORT. Motion and second by Aldermen West/Sarff, to approve the Treasurer’s Report. Discussion. City Treasurer Kathy Luker reported the revenues are over expenditures for the month of November, and 7 months in to the fiscal year, for the amount of $152,354.65. The motion carried by voice vote, and was unanimous. BUDGET REPORT. Motion and second by Aldermen West/Sarff, to approve the Budget Report. Discussion. City Treasurer Kathy Luker reported 58.3% was the approximate amount of revenue that has came in for the year. Property Tax received at 83.3% and we still have more to come. The motion carried by voice vote, and was unanimous. COMMITTEE REPORTS: Clerical Committee. Finance. Council Action. AUDIT REPORT. MOTION: by Aldermen Meade/Sarff, to accept the Audit Report. Discussion. City Treasurer Kathy Luker added that what was not mentioned last week was in the last Fiscal Year we did add to the IH Sinking Fund to help pay off IH debt of $200,000 towards the $800,000. Also added first time Depreciation Accounts for police, fire, building & grounds, streets, and that was positive. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Meade, Strandberg, Lewis. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. ARBITRAGE PAYMENT. Motion and second by Aldermen Nidiffer/Strandberg, to have the City Treasurer Kathy Luker to check with Chapman & Cutler LLP, for a proposal to assist the City when they have to make the arbitrage payment. The motion carried by voice vote, and was unanimous. GREG FOOSE PAYMENT OF $36,213.28 FOR PARKING LOT FIRE DEPARTMENT. Motion and second by Aldermen Meade/West, to approve the amount of $36,213.28 for the parking lot that has been completed per the request of the City of Canton at the Fire Department to Greg Foose Construction. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. TH U.S. GEOLOGICAL SURVEY AT 11 AND MYRTLE STREET OF $10,100 FOR A CONTRACT.MOTION: Aldermen Meade/Sarff, to approve the joint funding agreements for the period December 1, 2007 through September 30, 2008, and for the U.S. Geological Survey to collect th sewer flow data at 11 Avenue and East Myrtle Street using pressure transducers, and an acoustic velocity meter, to collect rainfall data; and provide a sampler integrated with the flow, in the amount of $10,100 and paid from the Bonding funds. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Meade, Strandberg, Lewis. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. HOERR CONSTRUCTION TELEVISING & CLEANING KILROY SEWERSHED $8,445.21. Motion and second by Aldermen Meade/Sarff, to approve pay estimate #1 from Hoerr Construction Televising & Cleaning Kilroy Sewershed Combined Sewer Project in the amount of $8,445.21. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Legal & Ordinance. Council Action None. Community & Industrial Development. Council Action None. Negotiations, Grievance & Personnel. Council Action None. Mechanical Committee Public Safety & Traffic. Council Action Alderman Schenck mentioned that the Fire Chief Bonnie Cremer has her report done and she can bring her report to the next meeting. Streets & Garbage. Council Action EASTSIDE CHURCH NAZAREN ALLEY. MOTION: by Aldermen Strandberg/Nidiffer, to send this to the next meeting of Streets & Garbage. The motion carried by voice vote, and was unanimous. Lake, Buildings & Grounds. Council Action None. Public Works, Water & Sewer. Council Action DISPATCH CHAIR. MOTION: by Aldermen Strandberg/Sarff, the approval for a Ergonomic Office/Intensive Use Chair from United Group, Inc in the amount of $1,195.00 plus shipping charges of $50.00 for the Police Department. Roll call. AYES – Aldermen Schenck, Sarff, West, Nidiffer, Meade, Strandberg, Lewis. NAYS – Alderman Berardi. 7 AYES, 1 NAY, 0 ABSENT. Motion carried. REPLACEMENT FURNACE FOR CLARIFIER BUILDING. MOTION: by Aldermen Strandberg/Nidiffer, the approval to purchase the overhead furnace from Season-All in the amount of $2,175.00. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. OLD BUSINESS: ORDINANCE – LEVYING AND ASSESSING TAXES FOR CORPORATE PURPOSES OF THE CITY OF CANTON, ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1, 2007, ENDING APRIL 30, 2008. MOTION: Second reading, read by title. by Aldermen West/Strandberg, the ordinance be placed upon its passage. Discussion. City Treasurer Kathy Luker, the ordinance figures were cut slightly. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Meade, Strandberg, Lewis. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance being #1918. ORDINANCE – PROVIDING FOR A YIELD SIGN AT THE INTERSECTION OF INGERSOLL BOULEVARD AND HARVESTER ROAD. MOTION: Second reading, read by title. by Aldermen Sarff/West, the ordinance be placed upon its passage. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance being #1919. NEW BUSINESS: RESOLUTION – APPROVING THE CITY OF CANTON COMPREHENSIVE PLAN. Todd Vanadilok from Teska reviewed for the City Council the Implementation Action Plan that is part of the Comprehensive Plan. MOTION: by Aldermen Sarff/Strandberg, to send the Comprehensive Plan Resolution to next month Community & Industrial Development Committee, and then to City Council meeting. Discussion. Alderman Schenck thought this is a wonderful idea to send back to committee for more review. Extremely pleased with Teska Associates, as they did this thoroughly. Once you have a great tool, use the tool, it has no value unless we choose to use it. Lets keep it active. Alderman Nidiffer said he needed more time to look the Plan over. Economic Development Mark Rothert said it was a pleasure working with Teska Associates, they were very professional. The motion carried by voice vote, and was unanimous. THTH RESOLUTION – FOR ASH STREET FROM 5 AVENUE TO 15 TH AVENUE, AND ON 11 AVENUE FROM ASH STREET TO EAST CHESTNUT STREET IN THE AMOUNT OF $37,945.15. First MOTION: reading, read by title. by Aldermen West/Strandberg, the resolution be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Resolution being #3845. AGREEMENT – REQUEST FOR EXPENDITURE/AUTHORIZATION OF MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $37,945.15. First reading, read by title. MOTION: by Aldermen Sarff/Nidiffer, the agreement be adopted. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Meade, Strandberg, Lewis. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Agreement being #3846. AGREEMENT – PRELIMINARY ENGINEERING SERVICES AGREEMENT FOR PHASES IV AND V, FOR ASH STREET FROM THTHTH 15 AVENUE TO 20 AVENUE, AND 20 AVENUE FROM ASH STREET TO CHESTNUT STREET, IN THE AMOUNT OF $7,000. MOTION: First reading, read by title. by Aldermen Sarff/West, the agreement be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Agreement being #3847. RESOLUTION – PRE-ENGINEERING FOR ASH STREET OF PHASES IV AND V, TO COMPLETE BOUNDARY, VISUAL UTILITY AND TOPOGRAPHIC SURVEY, IN THE AMOUNT OF $7,000.MOTION: First reading, read by title. by Aldermen Sarff/Strandberg, the resolution be adopted. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Meade, Strandberg, Lewis. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Resolution being #3848. AGREEMENT – REQUEST FOR EXPENDITURE/AUTHORIZATION OF MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $7,000. First reading, read by title. MOTION: by Aldermen Sarff/Nidiffer, the agreement be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Agreement being #3849. Alderman Sarff announced that the next City Council meeting is scheduled for January 1, 2008. Due to the holiday on that day the City Council meeting will be held on January 2, 2008. Also on January 2, 2008 have scheduled an executive session immediately following the council meeting in Bruce Beal’s office. EXECUTIVE SESSION – NEGOTIATIONS, GRIEVANCE & PERSONNEL COMMITTEE TO DISCUSS – A GRIEVANCE OF STEP 2; AND, NEGOTIATIONS WITH PUBLIC WORKS CONTRACT. MOTION: by Aldermen Sarff/Strandberg, to go into executive session for discussing a Grievance for Step 2; and Negotiations with Public Works. Roll call. AYES – Aldermen Schenck, Sarff, West, Nidiffer, Meade, Strandberg, Lewis. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. The regular scheduled council meeting convened at 7:15 p.m. to go into executive session. The regular scheduled council meeting reconvened into open session at 7:39 p.m. for the purpose of adjourning. ADJOURNMENT. MOTION: by Aldermen Sarff/Lewis, to adjourn. The motion carried by voice vote, and was unanimous. ________________________, City Clerk, Nancy Whites APPROVED: _______________________________________, Alderman Kevin Meade, Mayor Pro-Tem