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HomeMy WebLinkAbout11-27-07 Mechanical Committee Meeting Minutes MECHANICAL COMMITTEE MEETING Tuesday, November 27, 2007 – 6:30 P.M. th Historic Depot, 50 North 4 Avenue, Canton, Illinois Aldermen in attendance: Eric Schenck, Joe Berardi, David Nidiffer, Kevin Meade, Jason Strandberg, Sonya Lewis. Absent – Aldermen Larry Sarff, Craig West. Those underlined are members of the committee. Others attending: Mayor Rodney W. Heinz, City Clerk Nancy Whites, City Treasurer Kathy Luker, City Attorney Chrissie Peterson, Police Chief Jeff Fritz, Fire Chief Bonnie Cremer, Public Works Director Cliff O’Brien, Wastewater Treatment Supt. Joe Carruthers, Water Treatment Plant Supt. Greg Pollitt, Street Supt. George Spahn, System Maintenance Supt. Bill Terry, and Video Services from Joe Ginger. In the audience from the news media was Daily Ledger representative John Froehling. Others in the audience was Dick VanRossem, Warren Skinner, Attorney Nancy Schell, Max Kumer. Public Safety & Traffic Alderman Eric Schenck, Chairman Police Report. The Police Chief Jeffrey Fritz highlighted his report. The Canton Police Department has joined Marshall, Peoria, Stark, Tazewell and Woodford Counties in Central Illinois in a unique web based prevention program. DrunkStopper.com is a web program designed to aid local law enforcement officers and help bring awareness to teens and families within the communities in an effort to prevent death or serious injury resulting from alcohol consumption. The website was developed in memory of 15 teens who died in Tazewell County traffic crashed from March 2005 through July 2006. The website provides the opportunity for people with information concerning underage drinking parties, teenagers using fake ID’s and businesses that are selling alcohol to underage individuals to report this information anonymously, The Canton Police Department has been designated as the contact point for Fulton County. Using the reporting portion of the website is simple. The person making the report would select the appropriate county from a drop down screen, type the information they wish to provide in the narrative portions, type in the confirmation number at the bottom of the page and press send. The confirmation number is only needed to prevent computers from generating emails and is not assigned or 1 associated with the person sending the information. The information is then forwarded to the appropriate law enforcement agency. There is also a 24 hour anonymous telephone hotline available wishing to provide information. As reported earlier in the year, Windshield Specialists has committed to donate a percentage of their sales fiscal quarter of this year to the Police Department K-9 Fund. During this month they presented the police department with a check in the amount of $500.00 for the third quarter of the year. To date, they have donated $1,500 to the Police Department K-9 Fund. Also, during this month, the Wal-Mart Store presented a $1,000 grant donation to the D.A.R.E. program. In addition, the Dairy Queen Grill & Chill donated $250.00 to help fund the D.A.R.E. and G.R.E.A.T. programs from a fundraising event they conducted on Friday, October 19, 2007. Police Chief Jeffrey Fritz was thanked for his report. Fire Report. Fire Chief Bonnie Cremer highlighted her report. Fire Alarms increased by 40.6% while EMS alarms decreased by 11.3% compared to our responses in October 2006. This resulted in an overall increase of .7% for responses compared to last year. Pizza Hut located at 1590 E. Chestnut was damaged when can lights were placed on insulation during the demolition phase of the facilities new expansion. When the timer for the light turned the units on heat from the lights ignited the insulation. Assistant Chief Richard Grove and Firefighter Moravek participated in an interview with WBYS radio highlighting Fire Prevention Week activities. The fire safe house went to Canton schools where the second grade students took part in an evacuation drill within the safe house. The Annual Combined Conference for the Illinois Fire Chief Instructors and Fire Chief’s was held at the Peoria Civic Center in Peoria October 22, 23 th and 24. Bonnie attended the conference and assistant chief Tom Shubert th attended the conference on the 24 and three other fire department members viewed the exhibits on display. The Fire Chief’s Association awarded Firefighter Clark Evans a $500 scholarship to pursue his educational goals. 2 th I attended a Chief Officer’s Focus for the Twenty First Century training 27 th and 28 in Bloomington. This two day class is provided free of charge through the Office of the Illinois State Fire Marshall and the Illinois Fire Chief’s Association. The class provides an excellent leadership and management class for Senior Officer Development. Lieutenant Allan Devlin attended Confined Space Rescue Technician class at Champaign. The 48 hour class endorsed by the National Fire Academy is for the Region 9 Technical Rescue Team. The cost of the class is reimbursed through the state. th A night drill was conducted October 25. We are required to have two night drills annually. This training simulated a hazardous material incident and was excellent training. th On October 16, Bonnie attended a meeting of the regional underground pipeline companies. Updated information on underground pipelines in our area was presented as well as training that is provided by the operators of underground pipelines. Alderman Schenck ask the chief for update on the Feaster’s Building that caught on fire a few weeks back. Fire Chief Bonnie Cremer mentioned the building is now in the hands of the owner. The owner is seeking bids to have the building demolished. They will inform the fire department when that takes place. Yield Signal – Ingersoll/Harvester. Alderman Sarff had received one complaint and had asked the police department to investigate. Police Chief Jeffrey Fritz commented the resident wanted a stop sign, as a street crossing another does require that. We are proposing a Yield Sign be placed there as this is the first complaint of the area. Motion and second by Aldermen Berardi/Strandberg, to allow the drafting of an ordinance allowing the Yield Sign for Ingersoll/Harvester Lane where the street crosses another. The motion carried by voice vote, and was unanimous. New Dispatch Chair for Police Department. Police Chief Jeffrey Fritz commented the current chair in the dispatch office needs to be replaced. He requested to purchase one (1) Ergonomic 24/7 Intensive Use Chair from Concept Seating for the Communications Center. These chairs are designed 3 specifically for twenty-four hour a day, seven day a week use. The Ergonomic design provides long life, multi-user versatility, reduced musculo-skeletal strain, and advanced comfort features. The covers are for the chair and armrests are replaceable which will extend the life of the chair. The cost of the chair is $1,195.00 plus shipping charges of $50.00 for a total of $1,245.00. Includes a six-year written warranty. This is a budgeted expense. Alderman Lewis and Alderman Strandberg both felt was quite high in price. Alderman Strandberg suggested to the chief to research further. Chief Fritz said he would do that. Motion and second by Aldermen Strandberg/Lewis, send to the Public Works, Water & Sewer Committee next month to receive more specifications from the Chief of Police Jeffrey Fritz. The motion carried by voice vote, and was unanimous. School Bus/Stop Sign Issues. Alderman Schenck said he had one several complaints and had ask Police Department to investigate. The complaint was about the traffic on South Main/Beech. Police Chief Jeff Fritz gave the following report. There are 15 young children having to stand in the roadway waiting for their bus as there are no sidewalks. The traffic speed for the highest was 23 miles per hour. The other area was at South Main/Holly. Older students wait for the bus and again there are no sidewalks. Suggested having a speed trailer put in the area and might be able to borrow one and the department is working on it. Lets look at a warning sign in lime green color and placing the sign prior to the bus stop. Alderman Schenck said he liked the speed trailer idea and maybe also look at other sites in the community. The Public Safety Committee adjourned at 7:10 p.m. Streets & Garbage Alderman Jason Strandberg, Chairman There was nothing listed on the agenda and discussion was not held. Lake, Buildings & Grounds Alderman Sonya Lewis, Chairman Change Elevator Agreement. Motion and second by Aldermen Berardi/Schenck, to enter into contract with Otis Elevator. Discussion. Cliff 4 O’Brien mentioned that Otis Elevator is the company that repaired the elevator a few weeks ago and another company does not want to inspect someone else’s work, so the other company does not want to do the inspections anymore. The motion carried by voice vote, and was unanimous. . Discussion of City owned Farm Land not on the agendaWastewater Treatment Plant Supt. Joe Carruthers mentioned that Mike Krulac rents the farm ground and wants to be able to buy his fertilizer. He is wanting to know if there is any reason the City would not renew his contract? Joe Carruthers reported that the City has a Agricultural Lease with the tenant farmer. He uses the ground for a crop and in turn for that he mows some of the ground at the Wastewater Plant. Discussion was held on seeking two agreements, one for leasing of farm land for that propose, and another agreement for services. Also suggested to have certificate of insurance from Mike Krulac. Joe Carruthers will provide a copy of the current agreement for council to review. Discussion of Crawford Lot not on agenda. Alderman Berardi wanted to know why Public Works Director Cliff O’Brien had mentioned last week why this lot was substandard and ask Cliff to explain his comment. We passed an ordinance last year that give us guidance in every situation of buildings being built in our downtown, Alderman Berardi said. No one knows how wide and how big the building is going to be. We need a review process. Alderman Schenck referred to the ordinance #1831 for Building, Site, and Operational Plans and Design Guidelines. Keith Plavec from Maurer & Stutz mentioned that the ordinance mentions have to have approval of the Development Review Committee, standing committee of the council and 7 members of the planning & zoning commission, and building inspector before a building permit can be issued. Keith than ask, when do we have the right to issue a building permit? Alderman Berardi mentioned that Todd Fletcher’s building does not have a façade and the last building Dennis Crawford built does not either. Alderman Schenck mentioned that no one has been named to that Review Committee. Keith Plavec said lets begin from today and move forward, or take a look at and review the ordinance. 5 Mayor Heinze said last week the city council voted the issue down, and the Planning & Zoning Commission should be the review committee. Thought we took definitive action on this last week. (Copies will be made of the ordinance for the council members.) Alderman Schenck said the ordinance was created with good intentions. This was to give the city some control especially on the visual character. Alderman Nidiffer said he applauds quality development. My caution is we don’t want to play into the proposition of micro managing. The Lake, Buildings & Grounds Committee adjourned at 7:48 p.m. Public Works, Water & Sewer Alderman Jason Strandberg, Chairman CIE – Easements. Keith Plavec from Maurer Stutz Inc. reported this is in regards council approved an agreement with Ameren-CIPS to purchase water off this line that runs out to Central Illinois Energy. Ameren is proposing to connect on to this line and run under their line under the county highway. They will cross on to CIE property an then run behind the fence to Ameren’s property. There will be two easements hopefully that will be turned over to the City. They would like for the City to keep the main line and then they would have the service line. Be like any other main as the City would want the rights to the water. This easement is from the CIE property to the water meter pit. It is 20 to 30 feet in length with a strip to give the City access to maintain the water line to the meter pit including the meter pit area. Consisting of 0.9 acres being conveyed to the City from Ameren. Motion and second by Aldermen Berardi/Lewis, to enter into agreement with Ameren Energy. The motion carried by voice vote, and was unanimous. Ordinance – Approving the Implementation Plan for Golf View Villas PUD. Aldermen Berardi said he wants to make a proposal to go ahead with water and sewer. Alderman Strandberg asked what proposal? Alderman Berardi, the one for $57,000 and accept Option 2. Public Works Director Cliff O’Brien gave his report on going to the back of the lots for water and sewer. Keith Plavec answered, the cost would be $200,000 just for the services, and based on Option 2 if the City does the work. 6 Alderman Berardi said he still wants sidewalks and a 3 lane highway. Keith Plavec mentioned the water service is far enough away towards the North and will be no problem with 3 lane highway interfering with the water and sewer lines. Motion and second by Aldermen Berardi/Schenck to accept Option 2. Discussion. Alderman Schenck said in the Implementation Plan the Country Clubs parcel of land that Cypress sits on is 2.4 acres an part of the major plan. Keith Plavec reported the water and sewer proposals would be punching numerous water lines through that road to connect up with the water line on the north side, and some numerous sewer lines. The Development Agreement we would agree to would incur cost for water and sewer lines under the road in exchange for that property. This is the essence of the water and sewer issue. Major question I have, does this plan and ordinance commit us just doing the water and sewer for the first 24 lots? Or does it commit us to water and sewer of other lots platted as well? It’s pretty clear the ordinance will include the first 24 lots. Not clear on the next lots, of sewer lines behind the lots, a lift station and a bunch of other issues, and needs to be clarified. Not clear to me what the City is committed to! Has the roadway title been received by the City? City Attorney Chrissie Peterson said it was included in the Plat. Attorney Nancy Shell said the Implementation Plan we have ask in that Plan for the City’s help in both Section 1 and 2. Section 2 has not been platted yet and we do not have the City’s approval. We’re asking for Section 1 be approved. Alderman Berardi, it will be 1000 feet of running sewer and water lines. Can this resolution I’m proposing include water and sewer for that Plat? Alderman Schenck answered, he had heard from the developer it does not! Alderman Schenck ask the city attorney, we’re only committed to Phase 1? City Attorney Chrissie Peterson answered, yes! Then she said, I would say we are only committing to Phase 1, but I would be somewhat cautious about approving the whole Implementation Plan given that there are cost estimates for water and sewer to Phase 2 attached to it under Exhibit E. Alderman Strandberg mentioned the cost will be more that $57,000. Cliff O’Brien stated the road will have 13 water cuts, and for the sewer, you’ll punch those. City Attorney Chrissie Peterson said she and Attorney Nancy Shell can work together to clean up some language in the Implementation Plan if we want to make it crystal clear that the City commitment is only applying to Phase 1 and there not making any representation about what our commitment is in the future. Alderman Schenck said be more comforting to me figure how to pay for it! Other issue, I don’t have a good sense about is 7 upgrading the road. What point in time to do the road? Upgrade to 2 lane road or 3 lane road? Motion and second by Aldermen Berardi/Schenck, amend the motion to go ahead with Phase 1 costing $57,000 for water and sewer. City Attorney Chrissie Peterson asked Alderman Berardi, in your motion, do you want to adopt the language in the ordinance that commits Option 2, that Nancy Shell provided to you last week with an amendment that we altered some language to make it clear that Option 2 only applys to Phase 2? Alderman Berardi said, he wants to go ahead accept resolution to approve PUD. City Attorney Chrissie Peterson said we have two separate motions, one to adopt the Implementation Plan with language that only applys to Phase 1. And you are also recommending that the ordinance that Attorney Nancy Shell provided to you last week. Alderman Schenck called for the question. City Treasurer Kathy Luker ask what account will this come from? Alderman Meade answered, $60,000 set aside of a couple developments that have not been utilized this year, and I would look at that. The motion carried by voice vote, and was unanimous. Voting on approving the expenditure of $57,000 for water and sewer for Phase 1, and referred to council. The motion carried by voice vote, and was unanimous. Alderman Schenck asked, when do we build the road? We have not made th any upgrades to 11 Avenue. Ideally not the way things get done. We should be upgrading the road so when the development occurs the road matches with the development. Is it the impression then all the road upgrade is at the cost of the City, and how are we going to pay for it? They have asked us to do curb and guttering also. Alderman Berardi ask Keith Plavec to come back with cost for the road next week. Alderman Schenck asked, are any cost going to be shared by the Country Club or any neighbors near by? Alderman Berardi I lived on a street that did not have curb and guttering and was assessed for it. You had no choice. There could be assessment for curb and guttering by the next council members. Alderman Schenck said the cost estimates for a new road run $700,000 to $900,00 plus. Alderman Berardi ask if we can use MFT funds? Keith Plavec answered you can set aside say $100,000 each year. You don’t want to take away from your maintenance program. Council would have to decide what priority you want to use those funds. 8 Mayor Heinze said we went against this lasts year of using MFT funds Attorney Nancy Shell said we can discuss later on the road, this does not have to be tied to this. Alderman Schenck said many ways upgrading fits in with the development of the site. And the problem we have, we don’t have $800,000 for a new road project right now. Alderman Strandberg mentioned about the holidays coming up that interfere with the meetings. The next schedule meeting falls on December 25 for Mechanical Committee. January 1 is the first Tuesday of that month and falls on New Year’s Day. Mayor Heinze offered the following… th *On December 11 is the Clerical Committee meeting. Let’s have Mechanical Committee on the same night. th *Cancel the meeting on December 25. *Move January 1 Council meeting date to Wednesday January 2. *Cancel the January 1, 2008 Council meeting. The Committee members agreed to the schedule. City Clerk Nancy Whites will notify the news media of the change in the dates for the Mechanical Committee meeting and the Council meeting for the first meeting in January. The Mechanical Committee meeting adjourned at 8:33 p.m. Recording Secretary, Nancy Whites, City Clerk 9