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Home My WebLink About11-20-07 Canton City Council Meeting Minutes A regular meeting of the Canton City Council was held on November 20, th 2007 in Council Chambers, 50 North 4 Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Heinze asked for roll call at 6:30 p.m. Present - Aldermen Eric Schenck, Joe Berardi, Larry Sarff, Craig West, David Nidiffer, Jason Strandberg, Sonya Lewis. Absent – Alderman Kevin Meade. Others in attendance – Mayor Rodney W. Heinz, City Clerk Nancy Whites, City Treasurer Kathy Luker, City Attorney Chrissie Peterson, Police Chief Jeff Fritz, Fire Chief Bonnie Cremer, Public Works Director Clif O’Brien, Wastewater Treatment Supt. Joe Carruthers, Water Treatment Supt. Greg Pollitt, Joe Ginger Video Services. In the audience was City employee Ron Robinson, Warren Skinner, Wilbur Meadows, Attorney Nancy Schell, Dick Van Rossem; from News Media Was John Froehling from Daily Ledger, Mark Bixler from WBYS, Denise Bankes from Democrat, and Brenda Rothert from Journal Star. MINUTES OF COUNCIL MEETING HELD ON NOVEMBER 6, 2007. Motion and second by Aldermen Sarff/Nidiffer, the minutes of November 6, 2007 be accepted and placed on file. The motion carried by voice vote and was unanimous. MINUTES OF RECONVENED MECHANICAL COMMITTEE MEETING HELD ON NOVEMBER 10, 2007. Motion and second by Aldermen Schenck/Strandberg, the minutes of November 10, 2007 be accepted and placed on file. The motion carried by voice vote, and was unanimous. MINUTES OF CLERICAL COMMITTEE MEETING HELD ON NOVEMBER 13, 2007. Motion and second by Aldermen Sarff/West, the minutes of Clerical Committee meeting held on November 13, 2007 be accepted and placed on file. The motion carried by voice vote, and was unanimous. BILLS. Motion and second by Aldermen West/Lewis, all bills properly approved be paid. Roll call. AYES – Aldermen Lewis, Strandberg, 1 Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. TREASURER’S REPORT. City Treasurer Kathy Luker reported this is six months into the budget and the revenues are higher than expenditures. Not all property tax are in yet, but almost. Thanked the department heads and employees and council for keeping spending cost down. Health Care has a negative balance of $153,010.24 which includes Self-Funded Claims. Was suppose to end in October, but will have to leave open a little longer. Water/Sewer 2005 Alternate Bond $ has a balance of $25,745,930.03 as of 10/31/07. With amount borrowed 10/20/05 $26,430,000.00. TIF 4A Enterprise Park Balance $130,222.53. IH Balance $3,400.92. Total TIF Accounts $133,623.45. Alderman Schenck said he wants the Treasurer Kathy Luker to give him an answer of why funds were invested as they were of $6 million dollars of bonding funds. I would like to discuss whether or not we should be investing additional funds, above and beyond the $6 million, in local banks under shorter term CD’s. Alderman Schenck also stated that 5 out of 6 institutions did not insure the funds. City Treasurer Kathy Luker responded with the following: Each bank designated as a depository for public funds shall, while acting as such depository, furnish the corporate authorities of a public agency with a copy of all statements of resources and liabilities which it is required to furnish to the Commissioner of Banks and Real Estate or to the Comptroller of the Currency. It was mutually decided that the City of Canton would invest $2 million in MidAmerica National Bank, $1 million in Ipava State Bank, $1 million in The National Bank, $1 million in Bank of Farmington, $.5 million in CEFCU, and $.5 million in Wells Fargo Bank for a term of 1-year CDs on Thursday, October 25, 2007. This was done by Alderman Kevin Meade, Finance Chairman, and Kathy Luker, City Treasurer/Budget Officer. This decision was made following the objectives of the City’s investment policies, which are safety (diversification), liquidity, and return on investment. Other due diligence consideration includes but is not limited to annual reporting information of the financial institutions, arbitrage rates, community involvement, loans to the City, security, risk, and market rates. To give an overall picture of the past 3 years investments ($6 million invested October 2005, October 2006, October 2007) the following investments were made locally: MidAmerica National Bank $4 million 2 Wells Fargo Bank $3.5 million THE National Bank $3 million Ipava State Bank $3 million CEFCU $3 million Bank of Farmington $1 million Farmers State Bank $.5 million Of Fulton County Total Invested in Local Financial Institutions in the past 3 years=$18 million. As you can see, the City of Canton is dedicated to investing locally. Alderman Schenck said to Kathy Luker, if you had been more honest and forth right about it! Investing in 6 banks is a good idea. Question, should we have more millions and more than one year of investing? Wants the treasurer to think about that and place this issue on the next Finance Committee meeting. Alderman Nidiffer mentioned the funds could have been left in public agency of Illinois Funds. Bringing to 6 local banks was just great. Kathy did exactly what she was required to do. Alderman Sarff said he has received information second to third hand on this issue, and it has been presented well and said he will endorse it. Motion and second by Aldermen Sarff/Strandberg to endorse the investment made by the City Treasurer Kathy Luker of $6 million in 6 banks in Canton. Roll call. AYES – Aldermen Sarff, West, Nidiffer, Strandberg. NAYS – Aldermen Schenck, Berardi. 5 AYES, 2 NAYS, 1 ABSENT. Motion carried. Motion and second by Aldermen West/Sarff, accept the treasurer’s report. The motion carried by voice vote, and unanimous. BUDGET REPORT – DEPRECIATION ACCOUNTS. Motion and second by Aldermen Schecnk/Strandberg, to accept the Budget Report & Depreciation Accounts. Discussion. Alderman Schenck said this is a good idea, and in order to continue to have depreciation funds we have to be in the black. Roll call. AYES – Aldermen Lewis, Strandberg, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. The motion carried by voice vote, and was unanimous. 3 COMMITTEE REPORTS: Finance. Council Action Bid Opening for new roof on System Maintenance Building. Motion and second by Aldermen Sarff/West, the bid for roof repairs on the System Maintenance Building be accepted from Holthaus Construction in the amount of $10,435.00. Roll call. AYES – Aldermen Lewis, Strandberg, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Truck Purchase for Street Department from State Bid. Motion and second by Aldermen Sarff/Nidiffer, to accept the replacing of a 1991 Ford truck and using the depreciation account in the street department to pay for it, and the bid from a State Bid in the amount of $23,000 from the Depreciation Account. Roll call. AYES – Aldermen Schenck Berardi, Sarff, West, Nidiffer, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Telephone Service. Motion and second by Aldermen Sarff/Lewis, to accept the proposal from Broadband Direct a broker, and, service provider Call One with rates .01 cents per minute, for the Police Department, Water Department and City Clerk’s office. Roll call. AYES – Aldermen Lewis, Strandberg, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Survey for IH Site. Motion and second by Aldermen Sarff/West, to approve of Maurer Stutz Inc. doing a topographic survey to create a starting point for developers, and using general engineering from Maurer Stutz Inc. account with a 15% discount to be applied and not to exceed $5,000, with part of funding to be used from TIF funds, and the remaining funding from the general fund, then charged back to TIF funds when funding. is available. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Legal & Ordinance Committee 4 Council Action None. Community & Industrial Development. Council Action None. COMMUNICATIONS FROM MAYOR HEINZE – Good News. The fire in the business district last week totally demolished the Feaster building. There was a good response from the fire and police departments. A lot of people volunteered. City employee Bernie Hartle and Eric Weaver seen the fire early before their shifts began. Also there was paid on call firefighters, ambulance service at no charge to the city. At one time two ambulances were there. ESDA volunteered their time. They worked during the fire and provided security through the night without pay. Police Auxiliary worked at no charged. Restaurants gave coffee and food. Appreciate what all of them did. Crawford Development Agreement. Alderman Nidiffer said he sees no reason to hold off. A actual plan in hand was to be received and was not. Motion Are we prepared to act on the agreement tonight? and second by Aldermen Nidiffer/Sarff, to accept the approved plan. Discussion. City Attorney Chrissie Peterson mentioned the agreement. Sealed bids were opened at the Council meeting held on October 10, 2006. The bid from Dennis Crawford was for one hundred dollars ($100) was the only bid received. The ordinance passed on second reading on November 7, 2006. The Developer was unable to procure all necessary information to enter into a Development Agreement by the aforementioned sixty-day dealing of January 7, 2007. On January 16, 2007 the City determined that the best interest of the City and its residents were served by passing Resolution #3782. Extending the deadline to February 7, 2007. The last deadline was September 22, 2007. The City will perform the following tasks: The repair and/or construction of sidewalks immediately adjacent to the project area along Elm Street and First Avenue. Cause to be funded and performed, the installation of one (1) street lamp, in like character to those that surround 5 Jones Park. The Developer caused to be developed and constructed a new furniture/home furnishings showroom with a fair market value of Two Hundred Fifty Thousand Dollars ($250,000) with an estimated assessed value of Eighty Three Thousand Three Hundred Dollars ($83,300). City acknowledges that Developer is not located within the City of Canton/Fulton County Enterprise Zone, and as such, is not entitled to state incentives commonly associated with location within such a zone. Said Developer is located within a “TIF” District and will be reimbursed twenty percent(20%) of the TIF Increment until 2027. Alderman Berardi said he can’t see giving up the land for $100.00 and Dennis Crawford receiving the 20% in TIF monies. Alderman Sarff said he does not believe any taxes were paid on the former building that was on that lot. The City paid to have the building demolished. This is an excellent proposal, and anyone could have bid. The new building will pay for itself many times over. Alderman Schenck thought discussing should be held on the exterior of the new building, as we need more detail of design of the building for the downtown area. The City should be working with architect designing the downtown. Like to see the Development Agreement detailing the buildings in the downtown area. Motion by Alderman Schenck/Berardi, offer an amendment, the architectural design be sent to council before issuing of a building permit. Discussion. Alderman Nidiffer felt that Dennis Crawford had presented before a sketch on the exterior of the building. Alderman Sarff said he did not disagree with that comment but disagrees with the amendment. Alderman Berardi said he sees nothing wrong with the amendment. Alderman Schenck said he can’t recall what was presented. I want to see the building meets the right criteria for the downtown, and should be part of the Development Agreement. Alderman Strandberg said ½ of the same lot he already owns. What can be built on ½ lot? Public Works Director Clif O’Brien said it would be a subdivided lot. Alderman Berardi said the Lt. Governor awarded the City “Main Street Community”. What was the reason? Mayor Heinze answered, our downtown! Alderman Berardi said talk to Mark Rothert how the façade should look like. Roll call. AYES – Aldermen Berardi, Schenck. NAYS – Aldermen Lewis, Strandberg, Nidiffer, West, Sarff. 2 AYES, 5 NAYS, 1 ABSENT. Motion defeated. 6 Roll call to accept the Development Agreement. AYES – Aldermen Schenck, Sarff, West, Nidiffer, Strandberg, Lewis. NAYS – Alderman Berardi. 6 AYES, 1 NAY, 1 ABSENT. Motion carried. OLD BUSINESS: ORDINANCE – AMENDING SECTION 6-4-8(A) (DEFINITIONS) AND AMENDING SECTION 6-4-8(D) (LIMIT ON NUMBER OF DOGS) AND AMENDNG SECTION 6-4-8(E) (LIMIT ON THE NUMBER OF CATS) AND DELETING SECTION 6-4-8(F) (LIMIT ON THE NUMBER OF RABBITS) AND AMENDING SECTION 6-4- 8(I) (PENALTY) OF THE CANTON MUNICIPAL CODE. Second Motion reading, read by title. and second by Aldermen West/Lewis, the ordinance be placed on its passage. Discussion. Alderman Strandberg mentioned that the nuisances give animal control officer more direction. Now someone wants to change the $25.00 fee, which I feel is overkill. Mayor Heinze ask if he wanted to amend the ordinance? Alderman Strandberg said he did not! Alderman Nidiffer said he agrees with Alderman Strandberg, had to kicked around all of the decisions, this is better then when we started. Not crazy about license fee, but will support it. Roll call. AYES – Aldermen Lewis, Nidiffer, West, Sarff, Schenck. NAYS – Aldermen Strandberg, Berardi. 5 AYES, 2 NAYS, 1 ABSENT. Motion carried. Ordinance being # 1914. NEW BUSINESS: ORDINANCE – ABATING ALL OF THE BOND LEVY FOR THE 2007-2008 FISCAL YEAR ($26,430.000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2005). First reading, read by title. City Treasurer Kathy Luker mentioned the ordinance should have typed in a section outlined as-That the City Clerk shall certify a copy of this Ordinance to the Fulton County Clerk as and for said Clerk’s authority to abate $$2,258,630.00 of said levy. ORDINANCE – ABATING ALL OF THE BOND LEVY FOR THE 2007-2008 FISCAL YEAR ($1,150,000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2002). First reading, read by title. The name of the mayor should be changed to Mayor Rodney W. Heinze. 7 ORDINANCE – APPROVING THE IMPLEMENTATION PLAN FOR GOLFVIEW VILLAS PLANNED UNIT DEVELOPMENT, AND AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO PROVIDE ACCESS TO WATER AND SEWER FOR LOTS 1 THROUGH 24 OF THE GOLF VIEW VILLAS-SECTION ONE AT THE CITY OF CANTON’S EXPENSE. First reading, read by title. Alderman Berardi ask why an ordinance on the agenda? Alderman Sarff said it was sent here by the committee. City Attorney Chrissie Peterson mentioned that the Community & Industrial Development Committee commissioned it on to council. Attorney Nancy Schell wanted to give an ordinance. Council can send it back to the Community & Industrial Development Committee. Alderman Sarff thought should be on council agenda. Alderman Strandberg said we did talk about what role the city should play in it and I’m glad it is here tonight. Alderman Sarff said the ordinance is here to be discussed. City Attorney said this ordinance is tied to PUD Implementation Plan and has to be an ordinance. Alderman Berardi said he wants the utilities behind the home not down the street. I’m not willing to wait on a trail that may or may not come true. Need sidewalks prior to addressing our subdivisions. Suggest three (3) lane highway and sidewalks. Can it be done for $50,000? Alderman Sarff said he envisions to needing a plan but not tonight, we’re here to determine water and sewer. Alderman Schenck said this is an ordinance approving a PUD development. Alderman Schenck said it needs to be sent back to Public Works, Water & Sewer Committee. City Attorney Chrissie Peterson mentioned you can amend the ordinance, refer to committee, amend portion by only having water & sewer. Keep in mind, you will adopt Implementation Plan. Mayor Heinze said the ordinance’s say you will have sidewalks, and I don’t want to be discussing for ever. Motion and second by Alderman Sarff/Lewis, to put on Public Works, Water & Sewer Committee for next week. The motion carried by voice vote, and was unanimous. TH RESOLUTION – ENGINEERING RESOLUTION FOR 15 AVENUE. Motion First reading, read by title. and second by AldermenSchenck/Sarff, the resolution be adopted. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3833. 8 RESOLUTION – REQUEST FOR EXPENDITURE (ENGINEERING) TH FOR 15 AVENUE. Motion First reading, read by title. and second by Aldermen Sarff/West, the resolution be adopted. Roll call. AYES – Aldermen Lewis, Strandberg Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3834. TH AGREEMENT – FOR IMPROVEMENT RESOLUTION FOR 15 AVENUE IN THE AMOUNT OF $28,000 WITH R.A. CULLINAN. Motion First reading, read by title. and second by Aldermen Sarff/Strandberg, the agreement be adopted. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Agreement being #3835. AGREEMENT – REQUEST FOR EXPENDITURE TH (CONSTRUCTION) FOR 15 AVENUE. First reading, read by title. Motion and second by Aldermen Schenck/West, the agreement be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Agreement being #3836. RESOLUTION – PRELIMINARY/CONSTRUCTION ENGINEERING SERVICE AGREEMENT FOR ASH STREET – PHASE II AND III. Motion First reading, read by title. and second by Aldermen Sarff/Berardi, the resolution be adopted. (This is an agreement between the City and Maurer Stutz Inc. for design, bidding and construction th that consists of Main Street to 5 Avenue in the amount of $40,000.00.) Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3837. RESOLUTION – ENGINEERING RESOLUTION FOR ASH STREET – PHASE II AND III. Motion and second by Aldermen West/Sarff, the resolution being adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Nidiffer, West, Sarff, Berardi, Schenck. Motion carried. Resolution # being 3838. AGREEMENT – REQUEST FOR EXPENDITURE (ENGINEERING) FOR ASH STREET-PHASE II AND III. First reading, read by title. Motion and second by Aldermen Sarff/West, the agreement be adopted. 9 (Keith had explained this is a request from IDOT to spend the $40,000 of MFT funds. They will be coming back soon to add Phase IIII and Phase th IIIII which is from 15th Avenue to 20 Avenue and from East Chestnut Street to East Ash Street.) Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Nidiffer, Strandberg, Lewis, NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. The agreement being #3839. RESOLUTION – AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CANTON AND CANTON PARK DISTRICT. Motion First reading, read by title. and second by Aldermen West/Sarff, the resolution be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Nidiffer, West, Sarff, Berardi, Schenck, NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3840. RESOLUTION – APPROVING AN PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND ROLLIN RUMLER AND JUDY RENCH. Motion First reading, read by title. and second by Aldermen Sarff/West, the resolution be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Nidiffer, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3841. Motion Adjournment. and second by Aldermen, to adjourn. The motion carried by voice vote and was unanimous. The meeting adjourned at 8:45 p.m. ______________________________, Nancy Whites, City Clerk APPROVED: ____________________________, Rodney W. Heinze, Mayor 10 11