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HomeMy WebLinkAbout08-21-07 Council Minutes and Reconvened Commit A regular meeting of the Canton City Council was held August 21 2007, in th Council Chambers at the Historic Depot, 50 North 4 Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY NANCY WHITES, CITY CLERK. Mayor Heinze asked for roll call at 6:30 p.m. Present – Aldermen Eric Schenck, Joe Berardi, Larry Sarff, Craig West, Kevin Meade, Jason Strandberg, Sonya Lewis. Absent – Alderman David Nidiffer. Others present – Mayor Rodney W. Heinze, City Clerk Nancy Whites, City Attorney Chrissie Peterson, representing the Police Chief Jeffrey Fritz was Detective Dean Putman, Fire Chief Bonnie Cremer, Public Works Director Cliff O’Brien, representing the Wastewater Treatment Supt. Joe Carruthers was employee Dash Wilson, Water Treatment Supt. Greg Pollitt, System Maintenance Supt. Bill Terry, Deputy Clerk Diana Tucker, SRPED Economic Development Mark Rothert, Video Services by Joe Ginger. In the audience was Attorney James Elson Jr, Jeremy Grove, Kacy Conley, Dave Pickel, Tye Reed, several employees of AFSCME union, Julie Dawson, several unidentified, news media of Daily Ledger John Froehling, Democrat Wendy Martin, WBYS Mark Bixler. OATH OF OFFICE. Keith Depperman was given the oath as a new firefighter. Keith’s appointment began July 16, 2007. TH MINUTES OF COUNCIL MEETING HELD ON AUGUST 7, 2007. th Motion and second by Aldermen Sarff/West, the minutes of August 7, 2007 Council meeting are approved and placed on file. The motion carried by voice vote, and was unanimous. MINUTES OF CLERICAL COMMITTEE MEETING HELD ON AUGUST 14, 2007. Motion and second by Aldermen Sarff/Strandberg, the minutes of August 14, 2007 Clerical Committee meeting be approved and placed on file as amended. (The amendment is…page 5, under Julie Julie said she does have to have autoclave Dawson. The sentence reads… machine as her needles and equipment are packaged separately for each person. The amended sentence reads… July said she does not have to have auto clave machine as her needles and equipment are packaged separately The motion carried by voice vote, and was unanimous. for each person. 1 BILLS. Motion and second by Aldermen Meade/West, all bills properly presented be paid. Roll call. AYES – Aldermen Lewis, Standberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. TREASURER’S REPORT. Motion and second by Aldermen Sarff/Meade, to accept the Treasurer’s Report. Discussion. Mayor Heinze mentioned that City Treasurer Kathy Luker was ill, and if she could be here she would be. The motion carried by voice vote, and was unanimous. BUDGET REPORT. Motion and second by Aldermen Meade/Sarff, to accept the Budget Report. The motion carried by voice vote, and was unainmous. SRPED Economic Development Director Mark Rothert introduce the new Chamber Director of Missy Towery. Welcome Missy! Anaise Berry presented a power point on the National Scenic Byway to celebrate this significant federal designation. We’ll hear from local officials and highlight recent accomplishments and projects that are underway at each of our byway gateway communities as well as unveil the new logo/signage. This is an open invitation to join us at any stop throughout the day. August 29, 2007 two caravans will leave from Peoria at 7:30 a.m. from the Riverfront Visitors’ Center 110 NE Water Street. Anaise Berry can be reached at 309-495-5909 * aberry@edc.h-p.org. COMMITTEE REPORTS: Finance. Council Action Personal Protective Equipment. Motion and second by Aldermen Meade/Schenck, to approve the purchase of personal protective equipment from Global/MES of one (1) coat and one pair (1) trousers in the amount of $1,768.10. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. 2 Computer Upgrade for Police Department. Motion and second by Aldermen Meade/Sarff, to approve the purchase of twelve (12) computers and eight (8) monitors through the State Purchase Agreement at a cost of $24,508.00 from Hewlett Packard, and paid for from the Depreciation Account. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Repairs to City Hall elevator. Public Works Director Cliff O’Brien reported that Otis Elevator will provide a new power unit, starter and all Motion pumps and valves needed, in the amount of $15,702.00. and second by Aldermen Meade/Strandberg, approve of repairs for the city hall elevator from Otis Elevator in the amount of $15,702.00. Discussion. Mayor Heinze commended Cliff for working on the problems to the end. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. WTP Sludge Removal Bid. Motion and second by Aldermen Meade/Sarff, to accept the bid from Merrel Brothers Inc. for the removal of sludge at the Water Treatment Plant at $99.40 ton, and contract through the year of 2010. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Revolving Loan for Dave and Terry Pickel at 447 East Birch Street. Motion and second by Aldermen Meade/West, to enter into Revolving Loan Agreement between Dave & Terry Pickel in the amount of $12,000 for a sixty (60) equal payments of $227.83 with maturity date of the loan September 1, 2012. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Legal & Ordinance Committee. Council Action Julie Dawson concerning permanent make-up. Alderman West commented that Julie Dawson checked with “The Look” and they are not able to accommodate her with more space. Alderman West ask for City 3 Attorney Chrissie Peterson to draft an ordinance and have ready for the Mechanical Committee meeting August 28. The Limelight Salon, Tattooing Ordinance. Aldermen West/Berardi, to offer 30 day for those under 21 to 18 be allowed for a tattoo with parental consent. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Ameren Water Purchase Agreement. Motion and second by Aldermen West/Sarff, enter into agreement to charge double rates. Mayor Heinze said they will be charged just like any other customer outside the city limits. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Alderman Berardi, mentioned that a lady in his ward had garbage dumped in her yard. She can’t get it removed. Public Works Director mentioned that the neighbor placed the garbage between the yards. Alderman Berardi said this garbage is in her yard. Mayor Heinze said you are talking vandalism. Detective Dean Putman was asked about it and he said he knew nothing about it. Alderman Strandberg asked, can’t a garbage truck come and get it? City Attorney Chrissie Peterson said this sounds like different circumstances and the city can not clean up yards. This will be added to Alderman West committee next month. th Alderman Berardi mentioned that on the corner of 11 and Myrtle the resident is putting up a wall. Is the city going to be doing anything with the creek that runs behind those homes? Public Works Director Cliff O’Brien mentioned the wall is on the property owners side. Mayor Heinze asked who owns the creek? Cliff said the homeowner does. Community & Industrial Development. Council Action Improvement & Funding for the Enterprise Industrial Park. Motion and second by Aldermen Meade/West, allow signage for the front portion and to purchase 3 hydrants, and for advertising the area in–house. Roll call. 4 AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. DCEO Planning Grants Application. Motion and second by Aldermen Meade/Sarff, to support for a Local Assistance Planning Grant for local match from the city of $50,000.00. Discussion. Mark Rothert explained the City portion would be $27,500, Fulton County Board $17,500 and Park District $5,000. It’s based on the contingency if the county goes in. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Funding Special Events Coordinator via Hotel/Motel Tax. Motion and second by Aldermen Meade/Sarff, the hiring of a part time Special Events Coordinator to be sent back to the Community & Industrial Development Committee next month. The motion carried by voice vote, and was unanimous. COMMUNICATIONS FROM MAYOR HEINZE. Appointment of on-call firefighters.Motion and second by Aldermen Sarff/Meade, the appointment of Drew DeRenzy and Alex Strube be confirmed. Discussion. Mayor Heinze said he worked with Drew’s grandfather (Robert DeRenzy) and he had come up the ranks to be the chief. He also worked with Alex father (Howard Strube), and this is a privilege for me as mayor. The motion carried by voice vote, and was unanimous. Appointment to Planning & Zoning Commission. Motion and second by Aldermen Meade/Sarff, the appointment of Jerry Ellis to the Planning & Zoning Commission be confirmed. Discussion. Mayor Heinze said Jerry will be replacing Bruce Meade who moved out of the city. The motion carried by voice vote, and was unanimous. OLD BUSINESS: None. NEW BUSINESS: ORDINANCE – RE-ZONING CERTAIN PROPERTY OF GRAHAM HOSPITAL ASSOCIATION TO A B-1 ZONING CONFIGURATION. First reading, read by title. 5 ORDINANCE – AMENDING SECTION 6-4-8 © (LIMIT ON THE NUMBER OF DOGS (AND AMENDING SECTION 6-4-8 (D) (LIMIT ON THE NUMBER OF CATS), AND AMENDING SECTION 6-4-8(E) (LIMIT ON THE NUMBER OF RABBITS). First reading, read by title. ORDINANCE – AMENDING SECTION 3-8-11 (LICENSE RESTRICTION) OF CHAPTER 8 (INTOXICATING LIQUORS). Motion First reading, read by title. and second by Aldermen Berardi/Strandberg, suspension of the rules to past the ordinance on first reading. Discussion. Alderman Berardi mentioned the reason for suspension of the rules. I thought about this license a lot and want to waive the second reading as theses people have investment. We need to revisit with Gary Leese the owner of Palm Café who has a Class A liquor license. Alderman Strandberg ask why this can’t wait two weeks? Alderman Lewis said this is unfair to assume this ordinance will pass tonight. Alderman Berardi said he wants the mayor who is the liquor commissioner to talk with Gary. Mayor Heinze said he would not call him. Alderman Berardi said he would talk with Gary. Roll Call. AYES – Aldermen Lewis, Strandberg, Berardi. NAYS – Aldermen Meade, West, Sarff, Schenck. 3 AYES, 4 NAYS, 1 ABSENT. Motion defeated. ORDINANCE – RE-ZONING REAL ESTATE FROM R-2 TO B-1 LOCAL COMMERCIAL DISTRICT. (JACQUELINE KUMER OF 1122 E. CHESTNUT STREET.) Motion First reading, read by title. and second by Aldermen Schenck/Strandberg, to suspend the rules for passing the ordinance on first reading. Alderman Schenck mentioned the reason for passing on first reading, the contractors schedule. Attorney James Elson said this is the Italian Express on E. Chestnut Street. They have acquired 3 lots directly east. They want to expand the building some and add additional parking. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Motion and second by Aldermen Sarff/Schenck, the ordinance be placed on its passage. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Ordinance being #1908. 6 ORDINANCE – RE-ZONING CERTAIN PROPERTY OF CANTON COUNTRY CLUB, LLC TO A PLANNED UNIT DEVELOPMENT (“PUD”) ZONING CONFIGURATION. First reading, read by title. Motion and second by Aldermen Berardi/Sarff, to suspend the rules for the purpose of placing the ordinance on its passage for first reading. Roy Keith spoke for the Country Club. The buildings will be residential with the minimum area of 1300 square feet and the maximum of 2400 square feet. The ingress and egress will be both on North Main Street and/or Cypress Street, with off street parking spaces. Alderman Meade ask to be excused Motion from voting as he is a share holder of the Country Club. and second by Aldermen Sarff/West, to excuse Alderman Meade from voting on the ordinance. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Strandberg, Lewis. NAYS – None. 1 EXCUSED. 6 AYES, 0 NAYS, 1 ABSENT, 1 EXCUSED. Motion carried. Motion and second by Aldermen Sarff/West, the ordinance be placed on its passage. Roll call. AYES – Lewis, Strandberg, West, Sarff, Berardi, Schenck. NAYS – None. 6 AYES, 0 NAYS, 1 ABSENT, 1 EXCUSED. Motion carried. Ordinance being #1909. RESOLUTION – SUPPORTING ILLINOIS MAIN STREET PROGRAM APPLICATION BY SPOON RIVER PARTNERSHIP FOR ECONOMIC DEVELOPMENT. First reading, read by title. Motion and second by Aldermen West/Schenck, the resolution be adopted. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3818. RESOLUTION – DIRECTING THE CITY ATTORNEY, ON BEHALF OF THE CITY OF CANTON, TO SUE THE OCCUPANT OR USER OF WATER SERVICES IN A CIVIL ACTION TO RECOVER MONEY DUE FOR SERVICES RENDERED. First reading, read by Motion title. and second by Aldermen Sarff/Berardi, the resolution be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3819. RESOLUTION – APPROVING DEMOLITION OF IMPROVEMENTS TO REAL PROPERTY LOCATED AT 861 EAST PINE STREET, CANTON, ILLINOIS. First reading, read by title. Motion and second by Aldermen Meade/Strandberg, the resolution be 7 adopted. Discussion. Mayor Heinze ask where the money would come from? Was told would be from contingency fund. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3820. RESOLUTION – CONCERNING SALE OF SURPLUS REAL ESTATE LOCATED AT 102 EAST ELM STREET, CANTON, ILLLNOIS. Motion First reading, read by title. and second by Aldermen Sarff/Schenck, the resolution be adopted. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3821. RESOLUTION – APPROVING AN INTERGOVERNMENTAL HEALTH BENEFIT AGREEMENT BETWEEN THE CITY OF CANTON, AND PARLIN-INGERSOLL LIBRARY. First reading, read Motion by title. and second by Aldermen Sarff/Strandberg, the resolution be adopted. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS - None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3822. RESOLUTION – APPROVING AN INTERGOVERNMENTAL HEALTH BENEFIT AGREEMENT BETWEEN THE CITY OF CANTON AND CANTON PARK DISTRICT. First reading, read by Motion title. and second by Aldermen Lewis/West, the resolution be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 1 AYE, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3823. Adjournment.Motion and second by Aldermen Sarff/Meade, to adjourn. The motion carried by voice vote, and was unanimous. The regular scheduled council meeting adjourned at 7:45 p.m. _______________________________, Nancy Whites, City Clerk 8 APPROVED: ________________________________, Rodney W. Heinze, Mayor 9 RECONVENED NEGOTIATIONS, GRIEVANCE & PERSONNEL COMMITTEE Tuesday, August 21, 2007 The Negotiations, Grievance & Personnel Committee meeting was on the agenda for August 14, 2007. Due to the lateness of the hour this meeting was convened until tonight. Mayor Heinze called the meeting to order at 7:51 p.m. Those attending: Aldermen Eric Schenck, Joe Berardi, Larry Sarff, Craig West, Kevin Meade, Jason Strandberg, Sonya Lewis. Absent – Alderman David Nidiffer. Mayor Rodney W. Heinze, City Clerk Nancy Whites, City Attorney Chrissie Peterson, Police Chief in the absence Jeffrey Fritz was Lt. Dean Putman, Wastewater Treatment Supt in the absence of Joe Carruthers was Dash Wilson, Water Treatment Supt. Greg Pollitt, System Maintenance Supt. Bill Terry, Deputy Clerk Diana Tucker, Joe Ginger Video Services. In the audience was Mark and Brenda Rothert, Daily Ledger-John Froehling, Democrat-Wendy Martin, WBYS-Mark Bixler, and Mrs. Jason Strandberg, Tye Reed. Illinois Smoke Free. Alderman Sarff ask for the city staff to take a look at being in compliance for all city owned buildings. City Attorney Chrissie Peterson said also beginning January 1, 2008 any city owned vehicle no smoking will be allowed. Public Works Director Cliff O’Brien said he felt the city vehicles were smoke free now. Alderman Sarff said at next months Personnel Committee meeting will work on final decision. Zoning Officer. Alderman Sarff said the position was vacated by the retirement of Clark Wilson. This is a good time to look at and see if a change is needed, that could have arise for many reasons. I have ask Public Works Director Cliff O’Brien for him to take a look at that position to leave as it was, or, to come up with some ideas of what current needs are. And to anticipate future needs, that serve the City best in the budget. Public Works Director Cliff O’Brien your ISO rating is going to go from a 7 to a 99 if you don’t fill the position of zoning and building inspector by November 14. If 10 you do, the rating of 7 will stay the same. Your insurance will be higher on houses built last year and the inspection also if you don’t. You can get a rate structure to pay for the position. Anthony Fahrenbruch is a International Code Council certified. He has a business that does that. He is more than happy to give a power point presentation of what Peoria does. Right now we do commercial, but will have to do residential. Will have to have such a person to keep your ISO rating. He will have to have continuing education. Will change the name of Animal Control to Community Service Officer. Dustin Pollitt serves in this position of Animal Control and goes to court a lot and does very well. As in the previous memo, the recommendation of splitting some of these tasks up between two people would be as followed: Zoning/Code Enforcement Officer would be combined in to one position. Building Inspection. Zoning/Code Enforcement Officer: My recommendation would be Dustin Pollitt, who is currently the City’s Code Enforcement Officer, to fill the role of a proposed Zoning/Code Enforcement Officer. Dustin already is completing part of this proposed position and he worked closely with Clark Wilson in the past to gain knowledge on the Zoning Officer duties. Dustin is also familiar with logistics of the Zoning Officer position. Anyone who expresses interest in this position will require training in the interpretation and implementation of the City’s Zoning Codes. Dustin is already an employee of the City and having worked with Clark has a handle on the ordinance procedures. This is not to say that Dustin will not need future training to accomplish the task associated with the Zoning Officer Position. As you know, the building codes are constantly changing. As and example, the City is currently referring to the 2003 International Building Code with the 2004 Supplement; however, the as part of Dustin’s current responsibilities, he is the Animal Control Officer. Building Inspection: On July 10, 2007, a representative from the Insurance Services Office (ISO) met with Keith Plavec, City Engineer from Maurer-Stutz, and myself. The ISO representative had a previous meeting setup with Clark Wilson on June 12 and due to Clark’s retirement the meeting was rescheduled. 11 During our meeting on July 10, 2007, the ISO representative informed us that the City should be completing the following items to be eligible for an ISO rating: Review residential plans and complete a structural review Review commercial plans and complete structural review Issue building permits Complete building inspections for residential & commercial Blds Complete training hours I would propose and outside consultant/contractor fill the Building Inspector position for inspecting residential and commercial buildings. Their salary would be based on fees obtained through the building permit application process. We would evaluate our fee structure based on a review of what other communities are currently charging. Alderman Berardi said I appreciate the work you’ve done. I am not one for going backwards, I’m for going forward, as the city has had tremendous amount of violations in the residential areas. We have nobody that can understand the commercial portion of the downtown when it comes to several things. When were talking about the present to new construction we need someone who has experience, and experience comes from in construction. The qualifications they ask for in zoning and building inspection, a person has to have 3 to 5 years of construction experience, understanding uniform building codes of mechanical, plumbing, housing, and national electrical codes. Dustin Pollitt does not know those codes. Cliff O’Brien said that is your building inspector. Alderman Berardi said this includes building inspector and zoning. The one thing I have noticed, you go back through the building permits, who ever looked at the prints did not know what they were looking at, because I have a house on my street recently that the building permit was $12,000. We’re losing money within that scope of things. Cliff O’Brien said this is not my proposal, this is what your building inspector will be doing. Alderman Berardi, we don’t have that many building permits a year. And to take someone with nothing but police training and put in either one of those position. Why do this!? Advertise the position and get the best qualified person. 12 Alderman Sarff said first thing to decide is it 2 jobs? How are we going to do it? Cliff’s proposal is a multi facet. Cliff did not say the building inspector was a full time job. Advertise the position and choose from the qualified applicants. And the plan for building inspector gets paid for on call bases of fees that would be collected from the inspections that would be done. Alderman Sarff said to take animal control out of Dustin Pollitt and the job is currently code enforcement, and move to currently what he does on nuisances, garbage and what we call in with every week, and combining those with zoning. If we approve the proposal we would have a job description, would advertise for and give position to most qualified person. Then we have to look at how we are going to handle the animal control position. Before we get into personalities we need to decide what the jobs are. Alderman Meade said are we going to have two separate jobs? I can see some advantages both ways. The inspector cost the tax payers nothing, because the people pay the fees. The zoning officer would be separate from the building inspector title. Alderman Schenck said out sourcing the building inspector duties sounds like a good idea. We ought to do that by some sort of bid for those types of services. Cliff’s idea of having a fee structure that collects those cost sounds like a reasonable way of doing that. That way we get people certified and on top of those issues and utilize their expertise. As it pertains to zoning, there is a planning and zoning position we’ve had housing/buildings in disrepair and need to get on top of eliminating those problems. Our Historic Ordinance I don’t think anything is done with it. I see a need someone really focusing on that planning and zoning types of activity and works with building inspector and code enforcement. The positions needs to be advertised and the best attempt to quality the position and applicants outside the community to apply. Alderman Sarff said at the next Personnel Committee meeting go through information we have and decide what we want in the positions and what we should do. Like to have done before November. Human Resource/Other position. Alderman Sarff said the City has never had such a position as Human Resource. Bringing all the duties all over the city building under one umbrella. We have many people here that have a finger in different aspects of it. Really needs to be cleaned up. The pluses that we have is, we have a really good staff that knows a little bit of most things. The position does not have to be a high dollar type thing. We can 13 get some person with a good attitude, experience, and organizational skills for that portion of the job, and once that is organized its not a full time job. Things people did in past position to assist in was basically administrative assistant to step in when the mayor was not there and other expertise and different needs the council could draw on, rather be finance, or zoning. The mayor’s position or next mayor may abolish it, or ask the council too. We need somebody there from the city when the mayor is not in the office, someone needs to be knowledgeable about the city and what is going on and answer reasonable questions. They would be the contact person in the community. Alderman Berardi said another slash should be added after Other position and add zoning officer. I don’t want anymore employees hired by the City of Canton this fiscal year. This is being brought up to quick. I won’t be for adding another employee to the City. Alderman Schenck said if this would have been brought up last year, at that time he would recommend combining the two positions of Budget Officer and Human Resource. A city type of administrative assistant to the mayor. Alderman Sarff said that would be creating another full time job. Alderman Schenck said, maybe the planning and zoning position would serve in the capacity when the mayor is not available, they could provide some type of representation of our city government. And Human Resource officer would be more of administrative lower level help to keep on top of Human Resource tasks and not have a larger leadership position. Alderman Berardi I could support those 3 concepts. I could support the Budget Administration being part of Human Resource as they know what the finances are. Alderman Strandberg ask if we have job descriptions now as you suggested for planning & zoning? Alderman Sarff answered must have professional skills, good attitude, would not be a full-time position. Alderman Meade mentioned the Human Resource has changed dramatically over the years. We are fortune at best, we have not seen law suits of problems relating to Human Resource. No question in my mind we have to have a Human Resource person. The only question is, will it be full time or part time position. Alderman Sarff said to take under advisement, think about it until next meeting of Personnel. Look at the same job description and decide what position we want to go. Alderman West also suggested someone with a little aspect for legal because of clerical support. 14 City Attorney Chrissie Peterson said from the legal standpoint you have problems she has observe. The hiring and termination as no one technically is in charge of that paper work. Your EEOC 4 reporting, you have nobody in charge of that process. You have insurance plan that covers 100 people and fortunately Kathy Luker does so much of it. But that was not what she was elected to do. You have workman’s comp cases, currently I take care of and there is a lot of clerical work attached that someone else could do. That’s not what you pay me to be there for. The Risk Management standpoint, you have a problem. As an example - When they want inspections done, to make sure all vehicles are up to code. I can make sure they are done. I can do that, but its not what you hired me for to do. Personnel policy needs updated, and executed. You have a Family Medical Leave Act in place but nobody knows how its suppose to be. Lot of my time is spent on Human Resource study and that’s not what you hired me to do. Alderman Berardi concern. Alderman Berardi said he would put this off this evening bring back another time. Motion and second by Aldermen Meade/West, to adjourn. The motion carried by voice vote, and was unanimous. The Negotiations, Grievance & Personnel committee adjourned at 8:25 p.m. Recording Secretary, Nancy Whites, City Clerk 15