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Home My WebLink About08-07-07 City Council Meeting Minutes th A regular meeting of the Canton City Council was held August 7, 2007 in th Council Chambers at 50 North 4 Avenue Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY NANCY WHITES, CITY CLERK. Mayor Heinze asked for roll call at 6:30 p.m. Present – Aldermen Eric Schenck, Joe Berardi, Larry Sarff, Craig West, Kevin Meade, Jason Strandberg, Sonya Lewis. Absent – None. Alderman Carl resigned in June and passed away in late July, 2007. Others in attendance – Mayor Rodney W. Heinze, City Clerk Nancy Whites, City Treasurer Kathy Luker, City Attorney Chrissie Peterson, Acting Police Chief for the night was Detective Dan Taylor, Fire Chief Bonnie Cremer, Public Works Director Cliff O’Brien, Wastewater Supt. Joe Carruthers, Water Treatment Supt. Greg Pollitt, Maurer Stutz Inc. engineer Keith Plavec, Video Services by Joe Ginger. In the audience was newly appointed Alderman David Nidiffer and wife Joy, David Maurer and Joe Stutz from Maurer Stutz Inc., from Layne Christensen Greg Sloane, daughters of former Alderman Les Carl, Renee and Rhonda, Clark & Linda Wilson, Jackie Schenck, News Media of Daily Ledger John Froehling, Journal Star Jennie Freeman, Democrat Wendy Martin, WBYS Mark Bixler, and the Public Works Employees. MINUTES OF JULY 17, 2007 COUNCIL MEETING. Motion and second by Aldermen West/Sarff, the minutes of July 17, 2007 be accepted and placed on file. The motion carried by voice vote, and was unanimous. MINUTES OF JULY 24, 2007 MECHANICAL COMMITTEE MEETING. Motion and second by Aldermen Schneck/Lewis, the minutes of July 24, 2007 be accepted an placed on file. The motion carried by voice vote, and was unanimous. COMMITTEE REPORTS: Public Safety & Traffic. Council Action None. 1 Streets & Garbage. Council Action None. Lake, Buildings & Grounds. Council Action Master Plan from WIU of Canton Lake. Motion and second by Aldermen Lewis/Schenck, to approve the Master Plan presented by WIU in the amount of $7,138.00 for the total cost. Discussion. Alderman Berardi asked if the Park District Greenway Trails and the Comprehensive Plan will be part of this? Mayor Heinze said this is for the Plan to be approved and all of what you have mentioned will be part of this plan. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. 7 AYES, 0 NAYS, 0 ABSENT. Motion carried. Public Works, Water & Sewer. Council Action Spreader Truck Conversion Bids. Motion and second by Aldermen Meade/Strandberg, to allow the bidding process for the conversion of one 1996 IH Spreader Truck. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 0 ABSENT. Motion carried. Clarifier Rehab Specifications. Motion and second by Aldermen Meade/Schenck, the approval for Maurer Stutz Inc. to generate specifications bid package for the complete reconditioning of one Secondary Clarifier at the Wastewater Treatment Plant. (Paid from the Capitol Bond Expense budget of 2007-2008.) Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 7 AYES, 0 NAYS, 0 ABSENT. Motion carried. COMMUNICATIONS FROM MAYOR HEINZE – 2 Citizens Input from George Hall – trucking sludge to Landfill. Mayor Heinze reported that George will not be attending the meeting as his grand children came to visit. Alderman Appointment. Motion and second by Aldermen Meade/Strandberg, the appointment of David Nidiffer from Ward 3 to replace former Alderman Les Carl who passed away in July be confirmed. (This will be for the remaining portion of no more that two years.) Discussion. Mayor Heinze said he had talked with around 10 good candidates. David Nidiffer had been an Alderman before. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 0 ABSENT. Motion carried. Committee Assignment. Larry Sarff Negotiations, Grievance & Personnel Chair Craig West Kevin Meade David Nidiffer Craig West Legal & Ordinance – Chair Larry Sarff Kevin Meade David Nidiffer David Nidiffer Community & Industrial Development Chair Larry Sarff Craig West Kevin Meade Kevin Meade Finance Chair Larry Sarff Craig West David Nidiffer Jason Strandberg Public Works, Water & Sewer Chair Sonya Lewis Eric Schenck Joseph Berardi 3 Jason Strandberg Streets & Garbage Chair Sonya Lewis Eric Schenck Joseph Berardi. Sonya Lewis Lake, Buildings & Grounds Chair Joseph Berardi Eric Schenck Jason Strandberg Eric Schenck Public Safety & Traffic Chair Joseph Berardi Sonya Lewis Jason Strandberg National Night Out. Mayor Heinze told about the National Night Out. Tonight residents throughout Canton are being invited to join forces with over 35 million people in more than 11,000 communities nationwide for the th “24 Annual National Night Out” crime prevention event. This is Canton’s inaugural event. National Night Out, which occurs annually on the first Tuesday in August, is designed to heighten crime, drug and violence prevention awareness; generate support for, and participation in, local anticrime efforts; promote police-community partnerships; and strengthen neighborhood unity. From 7:00 p.m. to 10:00 p.m. residents in neighborhoods throughout Canton are asked to lock their doors, turn on outside lights and spend the evening outside with neighbors and police. The Canton Police Department and the Canton Area Chamber of Commerce are hosting a “Party on the Square” in Jones Park. Please join them for the festivities and send a powerful message that neighborhoods are organized and fighting back against crime! Let criminals know that Canton is united and dedicated to building a safer, more caring community. Presentation of Plaques. Mayor Heinze presented a plaque to Clark Wilson who retired in July as the Zoning Officer. Clark began his career with the City of Canton as a garbage man. He started at the bottom and worked his way to Zoning Officer. Clark helped tremendously in the Brownfield of the former IH. He was the one person who knew how to get the funding. Mayor Heinze said this gives me a great deal of pleasure in 4 giving you this plaque. Clark responded by thanking former mayor Donald Edwards and Public Works Director Cliff O’Brien. A plaque was also presented to Renee Carl in memory of Les Carl’s term on the city council from Ward 3. Senator Dave Koehler had a resolution read from the floor of the House on former Alderman Les Carl. Discussion of Liquor Ordinance changes. Matt Pemble spoke about his building at 725 West Locust that use to have a liquor license under the name of Tripps. The City only allows 9 liquor license and they have all been given out. Matt said his real estate has been lowered by his property value that was taken away by not having a tavern license. Kacy Conley spoke about wanting to open up an needing a liquor license to do so. By the restrictions of numbers of license issued, this restricts our chances. We need to have the Tavern liquor licenses increased to 10, and we are asking for that tonight. Mayor Heinze said if this is approved it goes to the Liquor Commission for a meeting and then the request is referred to Council for their approval to amend the ordinance. Alderman Lewis said to Kacy that earlier when applying for a license the request was for a Supper Club license. Kacy said the sale of alcohol is what is done there, and we don’t want to be a restaurant. Talking with the community, they want to come there. Why only 9 license? Mayor Heinze answered, Class A Tavern License states 9, Class E Package Liquor states 3, and the rest of the liquor license establishments have no limit. Alderman Lewis asked, when here before didn’t you take a Class B license? th City Attorney Chrissie Peterson commented that if a 10 license becomes available, others could also apply. Alderman Strandberg commented that he always appreciates the community expressing concerns of the city’s ordinances. Wondering also on some of the ordinances if still good for our community, and we need to look and see what is best for our city. Alderman Sarff said he did not have a problem bringing this up on the mayor’s communication, but I feel we are circumventing the system. Ranney Collector Well Report from Layne Christensen Company. Greg Sloane with Reynolds, Inc. presented the following: Greg said that they had completed their Collector Well Hydrogeological Investigation. Greg explained what monitoring wells were installed at the Canton property and the testing procedure. Greg said that the results looked favorable for the proposed 5 million gallon per day capacity. He said that actually it appears 5 that the aquifer may be able of producing 6 million gallons per day under average conditions. Greg explained that the water level in the aquifer fluctuates with the water level in the river. He said that they modeled various conditions including average water level, low water level, high water level and these levels in warmer and colder months. Greg said that during a low water level period and colder temperatures, the capacity of the aquifer as modeled would be in the 4.6 million gallon per day range. He said that the lower capacity is because water does not move as easily through the aquifer during colder climates as it does during warmer climates. Greg said that the preliminary design of a collector well would consist of a 16 foot inside diameter circular concrete structure that would extent approximately 64 feet into the ground and 10 feet out of the ground. He said that approximately 200 feet of stainless steel screens would be installed in four directions to collect the water and bring it back to the concrete structure. Greg said that the larger diameter structure is due to the fact that the property only has a sand and gravel layer of approximately 10 feet deep. He said that is because of the shallowness of this layer, the larger diameter structure will allow for future laterals to be installed at the same elevation. Greg said that both Jacksonville and Galesburg have collector wells and their original laterals were installed for about 50 years, however, they were not stainless steel, which should allow for a longer life. Keith Plavec and Greg Sloane discussed that the preliminary cost estimate at this time is in the range of $3.2 million. Maurer Stutz Inc. Water & Sewer presentation. Maurer Stutz Inc. engineer Keith Plavec for the Water & Wastewater Projects. Keith gave the following presentation. Original Wastewater Projects Sludge Handling Study Kilroy Lift Station Design and Permitting Kilroy Life Station Bidding and Construction West Side WWTP Sludge Removal West Side WWTP Design and Permitting West Side WWTP Bidding and Construction Bradley Corners Lift Station Improvements Sanitary Sewer Collection System Improvements 6 Original Wastewater Bonding Project Status Sludge Handling Study Contract with City Signed: May 2005 Project Completed: September 2005 Original Wastewater Bonding Project Status Kilroy Lift Station Design and Permitting Contract with City Signed: March 2005 Project Completed: April 2006 Original Schedule for Completion – February 2006 Kilroy Lift Station Bidding and Construction Contract was Bid on June 7, 2006 Contract was Awarded to Leander Construction on June 20, 2006 Anticipated Final Completion Date is August 15, 2007 Original Schedule Final Completion – February 2007 West Side Wastewater Treatment Facility History/Facts Original West Side Wastewater Treatment Facility was Constructed in 1939 at a cost of $800,000. West Side Wastewater Treatment Facility is Currently Designed to Treat an Average Design Flow of 3.43 mgd and a Peak Design Flow of 8.34 mgd. Current Average Flow is 2.91 mgd. Original Wastewater Bonding Project Status West Side WWTP Sludge Removal Contract was Bid on February 10, 2006 Contract was Awarded on February 22, 2006 Contract Final Completion Date was March 21, 2007 Original Schedule Final Completion – November 2006 West Side WWTP Design and Permitting Contract with City signed March 21, 2006 May 11, 2006 – Submitted request for MPDES Permit Modification (ADF-3.43 mgd to 4.99 mgd) July 31, 2007 – Received phone call from IEPA in regards to NPDES Permit Modification is approved (Extended Aeration System, Raw Sewage Pumps, Sludge Pumps, etc,) Several projects can be completed without NPDES Permit Modification (Secondary Clarifier Rehabilitation)) 7 Original Schedule for Design and Permitting Completion was August 2007. Original Wastewater Bonding Project Status West Side WWTP Bidding and Construction Most of this work cannot begin until the NPDES Permit Modification is approved by IEPA. Secondary Clarifier Rehabilitation Anticipate bidding this project in September 2007 Anticipate Rehabilitation completed by December 2007 Digester Structure Repairs Anticipate bidding this project in September 2007 Anticipate completion by November 2007 Excess Flow Basin Disinfection Anticipate construction either fall of 2007 or Spring of 2008 Original Wastewater Bonding Status Bradley Corners Lift Station Improvements Currently working with City on determining if underground station is in a condition to rehabilitate or if a new above ground station should th be considered. This is at 20 Avenue No critical path originally set for this improvement. Anticipate a decision made on a direction to go in August 2007 Depending upon decision made, project would be awarded by Oct 2007 Project completed by Spring of 2008 Original Wastewater Bonding Project Status Sanitary Sewer Collection System Improvements Budgeted approximately $1,000,000 for these improvements. No critical path originally set for this improvement. Projects obtaining funding from these dollars: Avenue C Storm Sewer Installation and Sanitary Sewer Rehabilitation and Lining (2007) Kilroy Sewershed Improvements Assist with Televising an Cleaning of Sanitary and Combined Sewers (2006) Begin Sanitary Sewer Manhole Inspections (2006). 8 Develop Plans and Specifications for Sewer Projects thththth between 6 and 7 Avenue an 10 and 11 Avenue (2006) Develop Contract Documents for Televising and Cleaning entire Combined Sewer Shed (2007) Other Wastewater Projects Long Term Control Plan (2007) Plan submitted to IEPA by November 9, 2008 Capacity, Management, Operation and Maintenance (CMOM) Plan 2007 Plan submitted to IEPA by November 9, 2007 Wastewater bonding Projects Estimated Project Cost to Complete Recommended Wastewater Improvements is $12.7 million (Based on Wastewater Study from February 2004) Original Water Bonding Projects Raw Water Transmission Main Design and Permitting Raw Water Transmission Main Bidding and Construction Raw Water Supply Design and Permitting Raw Water Supply Bidding and Construction Water Treatment Plant Rehabilitation/Expansion Design and Permitting Water Treatment Plant Rehabilitation/Expansion Bidding & Construction Finished Water Transmission Main Design and Permitting Finished Water Storage Tank Design, Permitting and Construction Original Water Bonding Project Status Raw Water Transmission Main Design and Permitting Contract with City Signed: March 16, 2005 Pre-Easement Agreement Obtained – March 2006 Triplicate Permit Application Submittal – May 2006 COE linked Transmission Main and Raw Water Supply Projects Together Submittal of Additional Information to COE – July 2007 Indiana Bat Survey Bald Eagle Survey Botanical Survey (3 plans total) Easement Agreements Completed and Sent to Property Owners – August 2007 (14 total) 9 Original Schedule for Design and Permitting Completion – November 2006 Anticipated Completion – December 2007 (Depends on Permitting!!) Original Water Bonding Project Status Raw Water Transmission Main Bidding and Construction Anticipate Bidding this Project in January 2008 (Depends on Permitting!!) Anticipate Completion of Construction by January 2010 Original Completion of Construction – August 2008 Original Water Bonding Project Status Raw Water Supply Design and Permitting Contract with City Signed: July 2005 Original Concept was River Intake Triplicate Permit Application Submittal – May 2006 COE linked Transmission Main and Raw Water Supply Projects Together Archaeological Concerns with River Intake Submittal of Additional Information to COE-July 2007 Indiana Bat Survey Bald Eagle Survey Botanical Survey (3 plans total) Waiting on Archaeological Report from Dixon Mounds Personnel to send to COE Original Water Bonding Project Status Raw Water Supply Design and Permitting Radial Collector Well Investigation – February 2007 to July 2007 Results Presented at Tonight’s Meeting Original Schedule for Design and Permitting Completion – Feb 07 Anticipated Completion – December 2007 (Depends on Raw Water Source and Permitting!!) Original Water Bonding Project Status Raw Water Supply Bidding and Construction Bidding of Project Depends upon Raw Water Source River Intake-Bid Project in January 2008 (Depends on Permitting!!) 10 Radial Collector Well-One Company in U.S. that Completed this Work (Waive Bidding Requirements and Complete as a Design/Build Project) Completion of Construction (Depends on Permitting!!) River Intake – July 2009 Radial Collector Well – July 2009 (Currently 1-year backlog) Original Completion of Construction – May 2008 Water Treatment Plant History/Facts Dam and Water Plant were Constructed in 1939 at a Cost of $610,000 Dam has been Raised Twice to increase Storage Capacity Two Deep Wells were Installed in 1989 (drought) Average Pumped Water is 2.1 mgd (since 1998) Original Water Bonding Project Status Water Treatment Plant Rehabilitation/Expansion Design and Permitting Contract with City Signed: March 21, 2006 Currently working with City on Designing and Permitting Several Improvements: 1.2 MG Clearwell Line Slaker Additional Treatment Unit (Accelator) Rehabilitation of Existing Treatment Units (2) New Building for Treatment Unit, Chemical Feed & Laboratory High Service Pumps and Piping Gallery Original Completion of Design and Permitting – August 2008 Anticipated Completion of Design and Permitting – August 2008 Original Water Bonding Project Status Water Treatment Plant Rehabilitation/Expansion Bidding and Construction 1.2 MG Clearwell Bids Due-August 28, 2007 Construction Completion Date-August 28, 2008 Lime Slaker Sole Source Manufacturer Will ask Council to Waive Bidding Requirements for Equipment Bid Lime Slaker Installation 11 Anticipate Approaching Council in August 2007 about Waiving Bidding Requirements Anticipate Bidding Project in September 2007 with Bids Due in October 2007 Construction Completion Date-July 2008 Original Water Bonding Project Status Water Treatment Plant Rehabilitation/Expansion Bidding and Construction Rehabilitation of Existing Treatment Units (Accelator) Sole Source Manufacturer of Equipment Will ask Council to Waive Bidding Requirements for Equipment Bid Existing Accelator Equipment Requirements for Equipment Anticipate Approaching Council in August 2007 about Waiving Bidding Requirements Anticipate Bidding Project in November 2007 with Bids Due in December 2007 Construction Completion Date- December 2009 Original Construction Completion Date-January 2010 Original Water Bonding Project Status Finished Water Transmission Main Design and Permitting Project is Part of Second Bond Issuance Original Completion Date of Design and Permitting – Nov 08 Finished Water Transmission Main Bidding and Construction Project is part of Second Bond Issuance Original Construction Completion Date-January 2010 Elevated Water Storage Tank Design, Bidding and Construction Project is Part of Second Bond Issuance Original Construction Completion Date-January 2010 Water Bonding Projects Estimated Project Cost to Complete Recommended Water Improvements is $23.3 million (Based on Water Study from December 2004). OLD BUSINESS: None. 12 NEW BUSINESS: RESOLUTION – APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CANTON UNION SCHOOL DISTRICT NO. 66. Motion First reading, read by title. and second by Aldermen Schenck/West, the resolution be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, West, Sarff, Berardi, Schenck. 7 AYES 0 NAYS, 0 ABSENT. Motion carried. Resolution being #3815. RESOLUTION – HOMECOMING PARADE FOR CANTON HIGH SCHOOL STUDENT SENATE ON SEPTEMBER 28, 2007. First Motion reading, read by title. and second by Aldermen Schenck/Sarff, the resolution be adopted. The motion carried by voice vote, and was unanimous. Resolution being #3816. RESOLUTION – FRIENDSHIP FESTIVAL PARADE FOR TH SEPTEMBER 15. Motion First reading, read by title. and second by Aldermen Sarff/West, the resolution be adopted. The motion carried by voice vote, and was unanimous. Resolution being #3817. EXECUTIVE SESSION – NEGOTIATIONS, GRIEVANCE & PERSONNEL – FOR PUBLIC WORKS CONTRACT NEGOTIATIONS. Motion and second by Aldermen Sarff/Meade, to go into executive session to discuss negotiations of Public Works. The motion carried by voice vote, and was unanimous. The regular scheduled council meeting convened into executive session at 8:40 p.m. The regular scheduled council meeting reconvened into open session at 9:28 p.m. Motion Adjournment. and second by Aldermen Sarff/Strandberg, to adjourn. The motion carried by voice vote, and was unanimous. ______________________________, Nancy Whites, City Clerk 13 APPROVED: _____________________________, Rodney W. Heinze, Mayor 14