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HomeMy WebLinkAbout07-24-07 Mechanical Committee Meeting Minutes MECHANICAL COMMITTEE Tuesday, July 24, 2007 – 6:30 p.m. th Historic Depot, 50 North 4 Avenue, Canton, Illinois Mayor Heinze called the meeting to order at 6:30 p.m. Aldermen Present – Eric Schenck, Joe Berardi, Larry Sarff, Kevin Meade, Jason Strandberg, Sonya Lewis. Absent – Craig West. (Alderman Les Carl resigned in June due to ill health.) Others present – Mayor Rodney W. Heinze, City Clerk Nancy Whites, City Attorney Chrissie Peterson, Police Chief Jeff Fritz, Fire Chief Bonnie Cremer, Public Works Director Cliff O’Brien, Wastewater Treatment Supt. Joe Carruthers, Water Treatment Plant Supt. Greg Pollitt, System Maintenance Supt. Bill Terry, SRPED Mark Rothert. In the audience was News Media of Wendy Martin, Journal Star Jenny Freeman, Daily Ledger John Froehling, WBYS Mark Bixler; also George Hall. Public Safety & Traffic Alderman Eric Schenck, Chairman Police Report. Police Chief Jeff Fritz highlighted his report under Major over the past two months the Canton Police Department Crimes/Incidents - has received numerous reports of thefts, consisting of purse snatchings, from local businesses. Investigation by Canton Police resulted in a suspect being identified. On June 4, 2007 Canton Police effected the arrest of Carol S. Krieger for the thefts while she was in the commission of committing yet another theft. Krieger was also found to be in possession of a controlled substance as well as drug paraphernalia. Krieger was charged with 12 counts of theft from a Person, Unlawful Possession of a Controlled Substance, and Unlawful Possession of Drug paraphernalia. Community Policing Reports: Ward 1 – Liaison: Sergeant Howarter Ward 2 – Liaison: Lieutenant Richards Ward 3 – Liaison: Sergeant Nichols Ward 4 – Liaison: Lieutenant Putman On June 21, 2007 Sergeant Nichols toured the Ward with Alderman Meade and Code Enforcement officer Dustin Pollitt to locate problems that need to be addressed. During that time 22 issues/violations were located that needed to be followed up on. The problems ranged from nuisances on property to abandoned vehicles. The following actions have been taken as of this date: An abandoned vehicle in the 200 block of W. Oak was ticketed and a 36- hour tow sticker applied. The vehicle was removed from the roadway within the 36-hour time period. 840 Old West Locust – abandoned vehicles on property. Mr. Wheeler appeared in court on July 6, 2007 regarding his non- compliance with a court order regarding the condition of the property. The Court issued him a 60-day continuance to seek legal counsel to address the issue. The City Attorney is also going to file a civil lawsuit against Mr. Wheeler. 205 N. Avenue 1 – several decrepit trailers have been removed from the property. Further issues are set to be addressed by the State of Illinois Health Department. The new owners are attemp- ting to do a complete clean up of the property. 13 Written/Verbal warnings were issued for tall weeds, abandoned vehicles, and nuisances on property in an effort to bring the violations up to compliance. Public Relations and Public Interest: While attending training for G.R.E.A.T. program, Officer Taylor met with the Regional Administrator for the Midwest Region of G.R.E.A.T. who committed to donating $2,851 worth of G.R.E.A.T. merchandise to the Canton G.R.E.A.T. program to be used as student incentives during the upcoming school year. On June 19, 2007 the Canton Police Department received notification from the U.S. Department of Justice that the Canton Police Department will be awarded a grant in the amount of $19,410 from their Project Safe Neighborhood program. The police department applied for this grant to assist with our street level drug enforcement efforts. The projected grant period will be from October 1, 2007 through September 30, 2008. Alderman Jason Strandberg ask City Attorney Chrissie Peterson how many times she has been in court about 840 W. Locust Street. Chrissie mentioned around 5 times. Alderman Meade mentioned that this is the frustrating part about it for the citizens. The City can’t just go in and tear the structure down. Fire Report. Fire Chief Bonnie Cremer talked about the report. Fire alarms increased by 19.0% while EMS alarms increased by 3.7% compared to our responses in June 2006. This resulted in an overall increase of 8.1% for responses compared to last year. thth On June 7 and 8, the Region 9 Technical Rescue Team participated in the statewide validation exercise in Champaign. There were a total of ten teams from across the state that participated in the exercise. Two fire fighters from our department were part of the twelve man team that participated. The team had two hours to complete the base camp setup and tool staging setup. Lieutenant Shubert of our department served as team leader throughout the exercise. The validation exercise lasted about 33 hours with the team being totally self-sufficient for the first twenty-four hours. An evaluator was with the team at all times observing and evaluating all aspects of their operations. The evaluator stated that ours was one of the few teams ever to meet or exceed every objective of the exercise. Our written evaluation received about two weeks later reflects these same finds with all but one objective scored as “green”, which is the highest level. The one objective scored “yellow” was only because of the time used to accomplish the task. th On June 8, we received a $2,050 Arson Equipment Grant from FM Global Insurance. The funds have been used to purchase a digital camera and related equipment for use in our fire investigation division. Digital photos can now be stored electronically eliminating the need for film and developing costs. We appreciate the generosity of FM Global Insurance for making these Arson Equipment Grants available. Alderman Meade ask if the City can broadcast from the warning system? Public Works Director Cliff O’Brien said we could. Intergovernmental Agreement with School for Portable Radios. Police Chief Jeff Fritz mentioned that the old police radios do not have trade in value. They past some of them on and kept six. They gave the six portable radios to the school system to use for Crisis Management Program, just in case of a natural disaster. Chrissie Peterson will be drawing up an intergovernmental agreement with the school. Motion and second by Aldermen Schenck/Berardi, refer to council of entering into an intergovernmental agreement with the school system for the 6 radios. Voice vote, motion carried unanimously. The Public Safety & Traffic Committee adjourned at 6:45 p.m. Streets & Garbage Alderman Kevin Meade, Chairman No items listed on the agenda, and discussion was not held. The Streets & Garbage Committee adjourned at 6:46 p.m. Lake, Buildings & Grounds Alderman Sonya Lewis, Chairman Proposal on the Canton Lake Master Plan from WIU.Motion and second by Aldermen Lewis/Schenck, to accept the proposal from the Recreation, Park and Tourism Administration Department at Western Illinois University Master Plan for Canton Lake for a total cost of $7,138. Discussion. Need to look at funding Alderman Schenck, Alderman Berardi mentioned. Use of Hotel/Motel Funds and Lake Development Funds were suggested. Alderman Sarff ask about the problems the Lake area has now that needs to be addressed. Greg Pollitt the Water Plant Supt. mentioned that the electrical outlets at the camp ground needs to be done. Alderman Sarff mentioned that a lot of work does not need to be done now as the Master Plan might say later that the work done was not adequate. Alderman Strandberg suggested also of incorporating Alderman Berardi’s Plan into it. Alderman Berardi said he can get a lot of the work donated. Alderman Lewis suggested having a technical committee being established. Alderman Strandberg said citizens should be involved for their input of what the Lake should be used for and tossing around ideas, have many people being involved. The motion carried by voice vote, and was unanimous. Public Works, Water & Sewer Alderman Kevin Meade, Chairman Update from Vandewalle & Associates. Joy Stieglitz of Vandewalle & Associates, and Jill Witts cancelled the Brownfield meeting that was to be held at 3:00 p.m. City Attorney Chrissie Peterson thought the reason was due to Jill’s daughter having had surgery. “Permits”. Public Works Director Cliff O’Brien said this is just for information. Keith Plavec from Maurer Stutz Inc. will be working on making the permits available in 10 days when requested for fences and garages. Industrial Park Improvement Plan. A summary of costs and recommendation from Maurer Stutz Inc. concerning improvements at the Enterprise Industrial Park are as follows: 1. Complete the Enterprise Drive roadway extension. 2. Do not construct Mercantile Court due to the cost. Some money could be saved by doing oil and chip versus blacktop. Talk to property owners currently adjacent to Lots 13 and 14 and see if they would be interested in purchasing these lots. 3. Do not expend funds on Lot 16 at this time. They should be one of the last lots developed. 4. Complete a topographic survey of Lot 6 and Lot 7 (estimated at $7,500). Further determine costs to remove trees and bring site to a workable grade. 5. Consider splitting Lot 19 into two lots. Lot 19 is a large lot and is next to Enterprise Drive. Lot 19 is also very manageable from a construction standpoint. 6. Re-establish property pins on lots that are still for sale so potential developers know the extent of the property they are interested in. Mark Rothert said he would also recommend pursuing new entry signage at the Industrial Park ($8,000 - $15,000 depending on style) as well as marketing in Xpansion and SiteSelection magazines and the Peoria Journal Star. The budget for marketing will vary upon the volume of marketing desired. For example a ¼ page ad (4 color) in Xpansion runs for a total of $700/issue. (10 issues) and would equal $7,000 for the year. Summary of Projects Cost 1.Enterprise Drive Extension to the end of Lot 23 and Lot 18 a.Construction $ 54,350.00 b.Engineering $ 8,150.00 2.Grading/Earthwork of Lots 6, 7, 13 & 14 a.Topographical Survey $ 7,500.00 b.Earthwork TBD 3.$ 8,000.00-15,000 TBD New Entry Sign 4.Marketing in industrial expansion trade journals $ 5,000.00 Total: $ 90,000.00 Current Industrial Park TIF Balance: $109,667.72 Remaining TIF Balance after improvements/marketing: $ 19,667.72 I would recommend the city use any remaining balance in the TIF fund for future earthwork grading listed in item 2 above and for development assistance for those wishing to expand or create a new business at the park. Alderman Schenck suggested relocating the Recycling Center in the Industrial Park. And Semis need a place to park. Wanted to know if this would be of any value keeping some lots for those purposes? Alderman Sarff said most people using the Recycling Center would be reluctant to go out there in the evening hours as would be to isolated. Alderman Berardi said you have to make it attractive. Go out there and take a look at the area, then come back and make a decision. Alderman Meade was concerned about the time line of using the funds. City Attorney Chrissie Peterson expressed that the removal of the trailers last year satisfied the statutory requirements. Alderman Meade suggesting using those funds and market that park. Alderman Berardi mentioned the area needs curb and guttering to dress it up. Alderman Strandberg suggested sending the issue to the Community & Industrial Development Committee. Alderman Meade agreed. Motion and second by Aldermen Meade/Strandberg, to refer the improvement needs and funding for the Enterprise Industrial Park to the Community & Industrial Development Committee. The motion carried by voice vote, and was unanimous. Spreader Truck Conversion Bids. Wastewater Treatment Supt. Joe Carruthers mentioned that the conversion of one 1996 IH spreader truck, ( 20,000 miles very good condition) the conversion will be to remove the Gehl spreader box, and replace it with a tandem dump bid. Specifications for bidding will be done in house with the assistance of the Public Works Director. The Wastewater Plant has been taking sludge directly to the landfill, rather than land applying as in the past. This has essentially left this truck without any beneficial use to our current operating process. In a memo dated 5-15-07, I addressed a sludge storage odor condition, that I believed could be helped by the immediate removal of bio-solids after generation. The conversion of this idol truck will aid in the daily removal of material off site. We will be keeping the removed Gehl box, in the event there is a need for land application in the future. This is a budget item of the 2007-2008 budget. Wastewater Treatment Plant Supt. Joe Carruthers thanked Street Department Supt. George Spahn for his men working at the plant to remove the sludge. Motion and second by Aldermen Schenck/Strandberg, to allow the bidding process and refer to council for consideration. The motion carried by voice vote, and was unanimous. Clarifier Rehab Specifications. Wastewater Treatment Plant Supt. Joe Carruthers is seeking approval to direct Maurer Stutz Inc. to generate a specifications bid package for the complete reconditioning of one Secondary Clarifier at the Wastewater Treatment Plant. The Planning Study completed by Maurer Stutz Inc. dated February 2004, includes this repair as one of the areas in the overall upgrade of the West Side facility. There are four secondary clarifiers at the plant, all of which are ultimately to be reconditioned. At the onset of the bond projects, it was the intent to have clarifiers rehabbed at one time. However due to the delay in the overall projects start time, it has become necessary to rehab and repair one clarifier before cold weather. I have spoken with EPA, and a permit for this job will not be needed. The routine maintenance or reconditioning of treatment plant equipment does not require permitting, as long as the capacity, or mode of operation is not being changed. The Wastewater Plant budget for 2007- 2008, under Capitol Bond Expense has the necessary funds appropriated for clarifier repairs. Engineering costs for the Specs and Bids will come from the Bond issuance. Motion and second by Aldermen Schenck/Strandberg, to generate specifications from Maurer Stutz Inc. for complete reconditioning one Secondary Clarifier at the Wastewater Treatment Plant, and an update on the Water & Sewer Bonding Project. Discussion. Alderman Berardi stated that he feels the water & sewer project for the Bond Issue is behind, and feels Maurer Stutz Inc. is not doing the work in a timely matter. We owe it to the community to make sure this project is done on time. Alderman Schenck suggested having Maurer Stutz Inc. updating the schedule of time when completed. Don’t want to be in jeopardy of losing the funding. The motion carried by voice vote, and was unanimous. Motion and second by Aldermen Strandberg/Schenck, to adjourn. The motion carried by voice vote, and was unanimous. The Public Works, Water & Sewer Committee adjourned at 7:45 p.m. Recording Secretary, Nancy Whites, City Clerk