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HomeMy WebLinkAbout05-22-07 Mechanical Comm. Meeting Minutes MECHANICAL COMMITTEE Tuesday, May 22, 2007 - 6:30 p.m. th Historic Depot, 50 North 4 Avenue Public Safety & Traffic Alderman Eric Schenck Mayor Rodney Heinze called the meeting to order at 6:30 p.m. Aldermen in attendance – Eric Schenck, Joe Berardi, West, Carl, Meade, Strandberg, Lewis. Absent – Larry Sarff. Others in attendance: Mayor Rodney W. Heinze, City Clerk Nancy Whites, City Treasurer Kathy Luker, Interim City Attorney John McCarthy, sitting in for Police Chief Jeffrey Fritz was Detective Dan Taylor, sitting in for Fire Chief John Stanko was fireman Tom Shubert, Wastewater Treatment Supt. Joe Carruthers, Water Treatment Supt. Greg Pollitt, Zoning Officer Clark Wilson, Street & Garbage Supt. George Spahn, Video Services by Joe Ginger. Audience – George Hall, Tye Reed, Rex Still from the Fulton County Health Department, Daily Ledger representative John Froehling, Pete Livers, fireman Mark Moravek. Police Report. Detective Dan Taylor was sitting in for the Police Chief Jeff Fritiz who was in Peoria for a IDOT grant meeting. Last week was National Memorial Week. The Rotary Club sponsored the “Policeman of the Year” award. Joey Boggs won the award for Policeman of the Year and Alvin Bartlet and Julie Moll won Auxiliary of the Year. K-9 Halo and Officer Mark Freehill have finished their training last Friday. The day Halo arrived in town the police department executed a search warrant and recovering was over 3 oz. cannabis. Fire Report. Fire Chief John Stanko was on vacation and fire fighter Tom Shubert sat in for him. The department has been doing some night testing all of last week and will be done the end of this week. The Elks Club had a free meal to honor all city employees on April 18. West Nile. Alderman Berardi wants to know the status of the creek on the CSO progress for Village Square. Alderman Berardi then ask for George Hall to address the committee for the Village Square group. George said he 1 use to live at 1215 E. Myrtle Street where the creek ran in his back yard. Now he said he lives at 1245 Juniper Street. George said he sent a letter on May 17 to Wastewater Treatment plant Supt. Joe Carruthers and a carbon copy to Public Works Director Clif O’Brien, Mayor Rodney Heinze, and Chairman of the committee former Alderman Jim Hartford about the CSO 5 that runs through the subdivision. And how the water in this creek should be sampled. My questions are 1)What kind of procedure or traps are going to th be done for 11 & Myrtle? 2)How is the City going to create a notification system? George further stated, if you do not advertise in the paper you should notify the people in the area when it test positive for West Nile. And you need to larvicide that stream. Wastewater Treatment Supt. Joe th Carruthers mentioned that spraying has been done at 11 & Myrtle and has been larvicide yesterday. Five additional traps were placed out today. Gary Roudebush has agree to allow the traps being set on his property that runs into the creek bed. Zoning Officer Clark Wilson mentioned that the caliber of spraying is always on line. Dustin Pollitt and I have larvicide with us. We spray when we see a pool of standing water. We work hand in hand with the Fulton County Health Department. Alderman Schenck ask who takes the lead on public education when we have a hazard situation? Rex Still from the Fulton County Health Department spoke about his position of handling West Nile. Citizens have to take some responsibility themselves of the problem when it occurs. Just to random spray will not solve the problem. If the city council wants to establish another way of communication, that is find with us. Alderman Berardi said the people should be notified. Rex Still said, the city needs to come up with a way for it to be done. Mayor Heinze ask how far away from the site West Nile is do you spray? Rex Still answered, some say 15 feet or even ½ mile area. Alderman Strandberg asked, if what you want to do on notification is go door to door? Alderman Berardi said, if you have a positive reading, tell everyone where it is. Alderman Schenck suggested a education campaign be done of what might be a threat, and inform council. The Public Safety & Traffic Committee adjourned at 7:05 p.m. Streets & Garbage Alderman Kevin Meade 2 Nothing listed on the agenda. Alderman Meade reminded the citizens of Gabby Days on June 2 & 3. The Streets & Garbage Committee adjourned at 7:06 p.m. Lake, Buildings & Grounds Alderman Sonya Lewis Improvements & repairs to city owned building at the lake area. Alderman Carl mentioned the “outhouse” is unusable and needs to be replaced, as a tree fell on it.. Last year we had a budget of $40,000 in lake development funds. We have $24,000 remaining. I would like to see us use that $24,000 for improvements to the lake area. He wants a pavilion to be built by the old boat dock, electrical upgrades to the camp grounds, place benches along the lake road periodically. A lot of the lake you can’t see because a lot of the trees have fallen, and they block the view of the lake. Two years ago the University of Illinois marked the unwanted trees. The city did nothing. Would like to see a program started to see the lake by removing those trees. The $24,000 could do all this work. Motion by Alderman Carl/Lewis, designate $24,000 to improve the lake area by constructing a new outhouse, build a new pavilion by the old boat dock, electrical upgrades to the campground area, benches periodically along the lake road with funding that is remaining. Discussion. Alderman Schenck wants to tear the old out house down, get recommendations from staff or Maurer Stutz Inc., whether be a good sight or another site. Alderman Carl said the funds are restricted funds, the are for lake use only. Water Treatment Supt Greg Pollitt said it makes sense to rebuild there as the tanks are there, all other things needed are there, and the concrete also is there. Need to bring up to code when building. Alderman Carl mentioned that when the old one was built AutoBaum donated most of the work. The city had to pay very little for construction. Alderman Lewis mentioned, the city sign just as you come in to the lake area is needing repairs. Alderman Schenck wanted to know where the plan was for the pavilion? Know one knew. Alderman Schenck said that last year he recommended a proposal for Maurer Stutz Inc. to draw up a “Master Plan” for the lake area at a cost of $5,000. Alderman Schenck said to start by the out house being torn down, replace, revisit the rest of improvements, see if enough funds, an make it a priority of what we do next. Mayor Heinze said you can come up with a 3 plan after you begin the work. Alderman Carl said the problem is we have done nothing. Alderman Schenck offered an amendment to the motion, lets start by the out house being removed, contract to replace it, use constructional guidelines for the most recent outhouse, and visit the remaining items that Alderman Carl had pointed out in his motion. No second was offered. The amended motion failed. The original motion and second carried by voice vote, was not unanimous, as Alderman Schenck voted no. Alderman Schenck said he had talked with Western Illinois University Recreation Park & Tourism group, to offer a suggestion to invite them to come to the next Clerical Committee meeting, to develop a “Master Plan” for the lake area. This “Master Plan” would set priorities we want to do for the lake area, and to develop funding strategy. This could be a graduate student project, which could cost very little for the city. Lets do this way rather than “hodge podge”. Alderman Carl said he had noticed the “recycling center” and was very dismayed when he seen the condition. Shingles, plastic bottles plastic bags were littering the area. The signs says, “no dumping”. Feels will loose to citizenry if it isn’t stopped. Alderman Lewis said she had talked with Public Works Director Clif O’Brien about the problem, so he is aware of it. The Lake, Buildings & Grounds committee adjourned at 7:25 p.m. Public Works, Water & Sewer Alderman Kevin Meade Jetter Truck. Alderman Meade said the truck will do the cleaning of the Motion city sewers. The cost will be somewhere around $250,000. and second by Aldermen Schenck/Strandberg, for Clif O’Brien to seek amount of cost for the jetter truck. Discussion. Alderman Meade said we have an October 2008 deadline for cleaning and televising the areas. The motion carried by voice vote, and was unanimous. Motion and second by Aldermen Schenck/Strandberg, to go out for bids to do additional monitoring of that sewer shed. Discussion. Alderman Carl wanted to know how many feet this will be? Wastewater Treatment Supt. rd Joe Carruthers said 1/3 of Kilroy Lift Station is completed. The majority is 4 yet to be done. Alderman Carl ask if the funds could come out of Bonding money? City Treasurer Kathy Luker said they could. Wastewater Treatment Plant Supt. Joe Carruthers said, the intent is to have the whole sewer shed televised and looked at to remove the sanitary sewer connection that are on the storm collection system. This is not for the whole system, will come back for more funding. Joe said he could find out those exact figures and how many feet will be done. Alderman Meade said the rough guess is $200,000. The motion carried by voice vote, and was unanimous. Citizens comments. George Hall reported that only $3,000 in cost was all th that was spent to clean that area of 11 & Myrtle. Since that first time, no action has been done since out there. If you don’t start your cleaning by next month or so, you will not get done by 2008. If you don’t meet this th date, you’ll have to treat 11 & Myrtle. It will out weight your expenses on televising and cleaning. If you don’t do the televising and cleaning you will not know how much money you will need in your budgets. George ask if city employees get to use city vehicles for personal use? Mayor Heinze ask, what is personnel use? George said, most city’s have a policy. Alderman Meade said some employees are on call as Public Works Director Clif O’Brien’s vehicle goes home with him. George remarked, if your not reporting on their W-2’s you are in trouble, as this increases the liability on the city. You need a city logo on each vehicle. Alderman Berardi ask for a “Point of Order” and told George to address his remarks to the chairman. Aldermen Meade told George Hall we can find out answers and will bring the information to the next Mechanical Committee meeting. George told Alderman Meade that would be find. The Public Works, Water & Sewer Committee adjourned at 7:45 p.m. The Mechanical Committee meeting adjourned at 7:45 p.m. without a motion or second. Recording Secretary, Nancy Whites 5