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Home My WebLink About08-03-2021 Council Meeting Minutes CITY OF CANTON COUNCIL MEETING MINUTES DONALD E EDWARDS WAY 50 NORTH 4T" AVENUE CANTON IL 08-03-2021 6:30PM A regular meeting of the Canton City Council was held on August 3, 2021 (6:30pm) STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Comptroller Beka Schultz, Public Safety Director Richard Fairburn, Street Superintendent Ron Robinson, System Maintenance Superintendent Dash Wilson, City Engineer Keith Plavec, SRPED Cole McDaniel OTHERS IN ATTENDANCE: MEDIA IN ATTENDANCE: Fulton Democrat VIDEO SERVICES JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Mayor Kent McDowell PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA Motion and second were made by Alderpersons Gossett/West to table items #1 and #2 on the Lakes, Buildings and Grounds committee until the August 17, 2021 meeting. Attorney Jump asked to table item #4 under the Finance committee until after the executive session meeting. Action will be taken after the executive session. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JULY 20, 2021 Motion and second were made by Alderpersons Lingenfelter/Hale to approve the consent agenda. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERPERSON ANDRA CHAMBERLIN (ABSENT) ALDERPERSON CRAIG WEST ACTING CHAIR BILL LIST Motion and second were made by Alderpersons West/Nelson to approve the bill list. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. JUNE DISBURSEMENT REPORT Motion and second were made by Alderpersons West/Nelson to approve the June Disbursement Report. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. JUNE TREASURER'S REPORT Treasurer Wilkinson explained that the city is doing well on the general reserves. Currently the city is putting$250,000.00 into reserves each year. This year the city has put in $119,427.00 into reserves. The current balance in the reserve fund is $761,427.00. The city received $167,209.00 in sales tax during the month of May and it increased substantially in June. The video game tax last month was$19,412.00 and this month it is$18,661.00. The first distribution of the property taxes was received on Friday. Motion and second were made by Alderpersons West/Nelson to approve the treasurer's report. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AUTHORIZING THE CITY ATTORNEY TO ORDER AN APPRAISAL This will be voted on after the executive session. DISCUSS,CONSIDER AND VOTE ON A RESOLUTION APPROVING A DEMOLITION AT 261 FULTON PLACE, CANTON ILLINOIS. RESOLUTION #5321 Engineer Plavec explained that this property has caution tape around the house. The city received pricing last December for demolition. Bret Ewing submitted the low bid. Chuck Kinsel's proposal wasjust under$14,000.00,J&M Construction wasjust over$13,000.00 and Bret Ewing's bid was $12,500.00 It was the recommendation of Keith Plavec to work with Bret Ewing in obtaining a demolition permit and proceed with the demolition. Attorney Jump explained that the court has issued the necessary orders and one of the parties consented and signed off. Attorney Jump said the city does have permission to proceed. There is some potential debris located on the property. There may be some additional costs involved to remove the debris. The proposed resolution gives authority up to $15,000.00. If the price exceeds the$15,000.00 it will be brought back to council for approval. It is estimated that demolition would begin next week. Motion and second were made by Alderpersons West/Nelson to approve the resolution and place on file. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE TAX INCREMENT FINANCING TIF DISTRICT REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND FRANK RUSAJ DBA ELM STREET CAFE (2ND READING) ORDINANCE#4242 SRPED Cole McDaniel explained that the agreement was already approved but the agreement had a language change. The change will define the RDA agreement to be for Canton TIF district 1 and not Canton TIF district 2 as it appeared on the original document. There were no changes to the structure of the agreement. The agreement will allow Frank to put in some new awnings, signage, ADA doors on the front of the building and the restrooms. Motion and second were made by Alderpersons West/Fritz to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND FULLER'S JEWELRY, INC. (2ND READING) ORDINANCE#4243 SRPED Cole McDaniel explained that Lynn Fuller has been doing very well and is excited how sales have been going. Lynn recently finished the loan repayment to the city for the revolving loan. The partnership is working with her on a low interest revolving loan and TIF funding along with private funds from Lynn to do an interior renovation. There will be new lighting, updates to the roof and guttering, new floors and display cases. Fuller Jewelry has been in business in Canton for 27 years. Motion and second were made by Alderpersons West/Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON THE HIRING OFA PARTTIME EMPLOYEE TO ASSIST THE CITYTREASURER Treasurer Wilkinson explained that she would like to go to a staffing agency to have a part time person help her with various tasks in the Treasurer's office. The person would work 10 hours per week, but the hours could fluctuate as needed. Alderman West asked if this would be a temporary part time person, or a permanent part time person. Treasurer Wilkinson said that it would be permanent with the number of hours adjusting as needed. Alderperson Lingenfelter asked if she had a job description for this part time person. Since the treasurer is elected to do the duties of the treasurer, Alderperson Lingenfelter said she would want to know if this person is doing duties that the treasurer is elected to perform. Treasurer Wilkinson said this part time person would be trained on how to enter purchase orders into the computer system. Treasurer Wilkinson said that the part time person would also be trained on how to check invoices in the computer system. Alderperson Lingenfelter said that the finance department already has Clifton Larson performing duties in the finance department and the treasurer that is elected to perform the treasurer duties. Alderwoman Lingenfelter said that she recalls conversation of the treasurer getting a pay increase next fiscal year for the budget officer position. Attorney Jump said that when the budget officer was put into the Treasurer's office, it is considered that Clifton Larson will be the assistant and assisting with those budgeting duties. Alderperson Lingenfelter said she would like to postpone the vote until she sees a job description for this part time person. Alderperson Fritz said he is concerned with a part time person from a temp agency having access to the cities financial information and would be opposed for that reason. City Clerk Diana Pavley Rock explained that it is important to understand the difference in the statute between the City Clerk and the City Treasurer. The state statute allows for"additional duties as assigned" fall under the Clerk, which explains how many additional duties such as payroll, insurance, Cobra, workers compensation, disability, IMRF etc. falls into the Clerk's office. These duties are very intense and time consuming, but the City Treasurer statute clearly defines the duties of the treasurer's office and does not have additional duties included in the statute as responsibilities of the treasurer. The City Clerk by state statute can appoint a deputy clerk with the consent of the council, but the City Treasurer statute does not have any language in appointing a deputy treasurer. The current deputy clerk has already been doing all of the scanning for the City Treasurer. This item will be tabled until a job description is brought back to council. Motion and second were made by Alderpersons West/Nelson to table the item until a job description is brought back to council. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING THE DUTIES OF CITY TREASURER UNDER SECTION 1-11-12 OF THE CANTON MUNICIPAL CODE. (2ND READING) ORDINANCE#4244 Motion and second were made by Alderpersons West/Nelson to approve the ordinance and place on file. ROLL CALL Yes No Absent Alderman Gossett X Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER, AND VOTE ON AN ORDINANCE AUTHORIZING AND DIRECTING THE PURCHASE OF CERTAIN REAL ESTATE LOCATED ON OR NEAR LOCUST STREET FROM AMEREN ILLINOIS COMPANY. (2ND READING) ORDINANCE #4245 Attorney Jump suggested passing the ordinance subject to any further revisions. Attorney Jump will work with Engineer Plavec on any revisions needed to the contract. Motion and second were made by Alderpersons West/Nelson to approve the ordinance and place it on file subject to any further revisions. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER, AND VOTE ON AMENDING TITLE 3, CHAPTER 8 (INTOXICATING LIQUORS) OF THE CANTON MUNICIPAL CODE TO ALLOW FOR BREWERY AND/OR WINERY LICENSES. (2ND READING) ORDINANCE#4246 Attorney Jump explained that if a city license is issued for a brewery, they would need to have the appropriate state and federal license required by law. The ordinance provides conditional approval of the City license so the license holder will be able to obtain the federal and state license. Attorney Jump said the City may look into potential zoning because if they are manufacturing, it would need to be determined if they can manufacture in an area that is not zoned for manufacturing. Once this is determined, some zoning changes may need to occur. Motion and second were made by Alderpersons West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING AND DIRECTING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF CANTON AND NO LONGER NEEDED OR USEFUL FOR CITY PURPOSE- 1993 FORD F350 (1sT READING) An offer was made by a city employee to purchase the 1993 Ford F350 truck. The city reviewed the book value and received an offer in the middle of the two values. The dollar amount offered will need to be added to the proposed ordinance. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS AND CONSIDER COLLECTIVE NEGOTATING MATTERS BETWEEN THE CITY OF CANTON AND ITS EMPLOYEES AND THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OF MORE CLASSES OF EMPLOYEES. Discussion will take place in executive session. DISCUSS, CONSIDER AND VOTE ON HIRING A REPLACEMENT POLICE OFFICER FOR THE CITY OF CANTON Public Safety Director Richard Fairburn explained that a lieutenant in the police department will be retiring next month and the city will need to replace this position. There are two on the lateral list and two that will be testing next week. Motion and second were made by Alderpersons Nelson/Hale to approving the hiring of a replacement police officer for the City of Canton. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERPERSON JOHN LOVELL, CHAIRMAN-ABSENT ALDERPERSON CRAIG WEST, ACTING CHAIR DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A SPECIAL EVENT AND ROAD CLOSURE FOR CHS HOMECOMING PARADE TO BE HELD SEPTEMBER 24, 2021 RESOLUTION #5321-A Motion and second were made by Alderpersons Nelson/Gossett to approve the special event and road closure for the CHS homecoming parade to be held September 24, 2021. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE FOR THE CLYDESDALE HORSES AND WAGON PARADE TO BE HELD SEPTEMBER 9, 2021 RESOLUTION #5328 Mayor McDowell was approached by GM Distributing to bring the Clydesdale horses to Canton and deliver Budweiser beer to the bars on Elm Street. People can come out to see the horses and enjoy the event. Live music may be included in the event. The horses will be in Galesburg prior to coming to Canton. Motion and second were made by Alderpersons West/Nelson to approve the special event and road closure. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST SUBMITTED BY THE CANTON AREA HERITAGE CENTER FOR THE CEMETERY WALK TO BE HELD AT GREENWOOD CEMETERY ON SEPTEMBER 26, 2021 Due to COVID this event did not take place last year. In 2019 the event was very successful. Some cleanup work will take place at the cemetery prior to the event. Motion and second were made by Alderpersons West/Nelson to approve the special event. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. PUBLIC WORKS, WATER& SEWER ALDERPERSON ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERPERSON ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERPERSON JEFF FRITZ, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON VACATING PARTIAL ROAD ON CASS &AVE E TO ADJACENT HOMEOWNERS Discussion took place at a prior meeting and it was determined that the cost would be passed on to the homeowner. If the homeowner agrees to pay, a plat will be developed. An ordinance will be placed on the next agenda. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING THE LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT(CASS PLACE PHASE II ENGINEERING) RESOLUTION#5322 The City received the rebuild Illinois bond funds. To date the city has received $646,000.00. The city decided to use this toward the construction and to replace the bridge and to replace Avenue F. The preliminary engineering report was submitted to IDOT. IDOT now requires a 10- page agreement. The contract will be with Maurer Stutz from the MFT account. The resolution authorizing the expenditure of $58,654.50 is from the MFT fund. IDOT then requires you to request expenditures from the MFT account- which is the final document presented for Cass Place. Motion and second were made by Alderpersons Fritz/Nelson to approve the resolution for the local public agency engineering services agreement (Cass Place Phase II Engineering) ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS CONSIDER AND VOTE ON A RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE. (CASS PLACE PHASE II ENGINEERING) RESOLUTION #5323 Motion and second were made by Alderpersons Fritz/Nelson to approve the resolution for improvement under the Illinois Highway Code. (Cass Place Phase II Engineering) ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A REQUEST FOR EXPENDITURES/AUTHORIZATION OF MFT FUNDS. (CASS PLACE PHASE II ENGINEERING) Motion and second were made by Alderpersons Fritz/Nelson to approve the request for expenditure/authorization of MFT funds. (Cass Place Phase II Engineering) ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT (LAKELAND PARK DRIVE PHASE I AND PHASE II ENGINEERING) RESOLUTION #5324 The city is trying to do this project under the 2021 MFT program. There is a sag in the roadway on Lakeland Road. The proposal is to extend the culverts on both sides to put a better slope and then redo the guardrails and re-pave the area. The possibility of extending a water main out west of this area and putting in sewer in this area is being considered while the work is being done. This project would be an MFT expense. The proposed cost is$39,100.00. The resolution and the request for expenditures are also included. A right of way permit will need to be issued to proceed. The city also discussed the possibility of putting in restrooms by the golf range while the roadwork is being performed. Motion and second were made by Alderpersons Fritz/Nelson to approve the resolution for local public agency engineering services agreement (Lakeland Park Drive Phase I and phase II Engineering) ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE. (LAKELAND PARK DRIVE PHASE I AND PHASE II ENGINEERING) RESOLUTION #5325 Motion and second were made by Alderpersons Fritz/Nelson to approve a resolution for improvement under the Illinois Highway Code. (Lakeland Park Drive Phase I and Phase 11 engineering) ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A REQUEST FOR EXPENDITURES/AUTHORIZATION OF MFT FUNDS. (LAKELAND PARK DRIVE PHASE I AND PHASE II ENGINEERING) Motion and second were made by Alderpersons Fritz/Nelson to approve the request for expenditures/authorization of MFT funds (Lakeland Park Drive Phase I and Phase II Engineering) ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERPERSON GREG GOSSETT, CHAIRMAN DISCUSS,CONSIDER AND VOTE ON BIDS FOR LOTS 12-20 OF OLD BEACH ADDITION TO CANTON LAKE Motion and second were made by Alderpersons Gossett/Nelson to table both item #1 and #2 under his committee until the August 17, 2021 council meeting. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER, AND VOTE ON AN ORDINANCE ANNEXING LAKE CANTON (2ND READING) This item was tabled until the August 17, 2021 council meeting. MAYOR COMMUNICATION Mayor McDowell reminded everyone that school will be starting and is asking everyone to drive safely and watch for students and buses. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Alderpersons Nelson/Lingenfelter to adjourn into executive session for: 5 ILCS 120/2 C2, C11. Action will be taken after the executive session. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. CITY OF CANTON RECONVENED COUNCIL MEETING MINUTES DONALD E EDWARDS WAY 50 NORTH 4T" AVENUE CANTON IL 08-03-2021 9:33PM Mayor McDowell reconvened the meeting after the executive session at 9:33PM on August 3, 2021 ROLL CALL Yes No Absent Alderman Gossett X Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderwoman X Chamberlin The motion carried. FINANCE ALDERPERSON ANDRA CHAMBERLIN (ABSENT) ALDERPERSON CRAIG WEST ACTING CHAIR DISCUSS, CONSIDER AND VOTE ON AUTHORIZING THE CITY ATTORNEY TO ORDER AN APPRAISAL Motion and second were made by Alderpersons West/Nelson to authorize the City Attorney to order the appraisal at a capped price of$4,000.00 ROLL CALL Yes No Absent Alderman Gossett X Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderwoman X Chamberlin The motion carried. ADJOURNMENT Motion and second were made by Alderpersons Nelson/Fritz to adjourn. ROLL CALL Yes No Absent Alderman Gossett X Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderwoman X Chamberlin The motion carried. Mayor Kent McDowell City Clerk Diana Pavley Rock