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HomeMy WebLinkAbout3-21-06 City Council Meeting Minutes A regular meeting of the Canton City Council was held on March 21, 2006 in Council th Chambers at 50 North 4 Avenue. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Heinze asked for roll call at 6:32 p.m. Present – Aldermen Jim Hartford, Larry Sarff, Craig West, Les Carl, Kevin Meade, Eric Schenck. Absent – Aldermen Joe Berardi, and Rick Reed. TH MINUTES OF MARCH 7, 2006 COUNCIL MEETING. Motion and second by th Aldermen Hartford/West, the minutes of March 7, 2006 be accepted and placed on file. The motion carried by voice vote, and was unanimous. MINUTES OF MARCH 14, 2006 CLERICAL COMMITTEE MEETING. Motion and second by Sarff/Meade, to accept the March 14, 2006 Clerical Committee minutes as amended. (The amendment is on page 5 first sentence of next to last paragraph, the Alderman Carl addition is the name of , also the addition is the third paragraph the words with the consent of be added. The whole paragraph should now read….Motion and second by Aldermen Sarff/West, Aldermen Berardi and Carl on behalf of the City during the construction phase to approve or reject change orders and make other decisions pertaining to the construction phase and for the consent of Maurer-Stutz Inc.; and for Maurer-Stutz Inc. to set up the bidding process.) The motion carried by voice vote, and was unanimous. BILLS FOR FEBRUARY. Motion and second by Aldermen West/Hartford, to approve all bills presented for payment. Discussion. Mayor Heinze stated that every bill is available for reviewing. Roll call. AYES – Aldermen Schenck, Meade, Carl, West, Sarff, Hartford. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. TREASURER’S REPORT. City Treasurer Kathy Luker commented that the Budget is Motion in excellent shape and thanked the department heads for their work. and second by Aldermen Sarff/Carl, to accept the Treasurer’s Report. The motion carried by voice vote, and was unanimous. COMMITTEE REPORT: Finance. Council Action Motion and second by Aldermen Carl/Sarff, to accept the Proposal from Rick Semonis of SBSI for $3,600 to review the city’s insurance program. Roll call. AYES – Aldermen Hartford, Sarff, West, Carl, Meade, Schenck. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. 1 Council meeting 3-21-06 Motion and second by Aldermen Carl/Sarff to enter into agreement with the Humane Society for their 4 inch water line into their new building, and the City to pay ½ of the cost, (The County is to be asked to pay the other ½ of the cost.) and the City to put in a 10 inch line. Discussion. Alderman Sarff said he thought it would be between 8 to a 10 inch water main? Keith Plavec from Maurer-Stutz Inc. said an 8 inch would be adequate, but a 10 inch main would be for the future. City Treasurer Kathy Luker gave a report on the funding. The funds would be from the 2006-2007 Budget under System Maintenance. Kathy thanked Keith Plavec from Maurer-Stutz Inc. for getting the figures together. A 6 inch line would cost $15,149.50 including material cost and excavator but does not include labor, and a 8 inch line would cost $23,172.00 for material cost and excavator, a 10 inch would cost $31,400 plus cost of excavator and does not include material cost, and labor. Public Works Director Clif O’Brien was asked for cost of an excavator, he said would be $10,000 to $12,000 to rent by the month. Alderman Carl said the cost for that would not be in the 2006-2007 Budget and we would have a deficit Budget. Alderman Sarff said if there were a larger development than this in that area, and we were looking at looping, would we go with the 10 inch or 8 inch? Keith Plavec of Maurer-Stutz Inc. said if the City was going to look at some cost saving, and I’ve looked at this also, an 8 inch would be more than adequate for what you’re going to see on that side. But it’s all contingent upon connecting to an 16 inch in the future. You can’t put in a 10 inch now and that 16 inch never occurs, all you’ll be connecting to in the long term is an 8 inch line. Mayor Heinze asked what happens if the county board does not want to pay the ½ of the 4 inch line? Alderman Carl said then we need to come back to council to approve the other ½. Alderman Schenck asked, assuming the other line goes in at th Bradley Corners, the 16 inch line, the loop connecting, is it at 5 Avenue? Keith Plavec th from Maurer-Stutz Inc. said the line on 5 Avenue is an 8 inch line and this is only an extension your looking at connecting to an existing 6 inch and running it out to 2400 feet. th If you want to loop it alternately you need to run the other 2400 feet that goes from 5 Avenue to this point. Fire Chief John Stanko was asked by Mayor Heinze for his comments. John said in the longer term the 10 inch would be the more desirable main but that is contingent upon the 16 inch which would dramatically increase our flows in the south edge of town. Alderman Sarff said the easy answer is an 8 inch but somewhere down the road somebody after us is going to need the 10 inch! Mayor Heinze said in the past a little is okay but later on we ask ourselves why didn’t we do this! Not enough money to do it right, but always enough money to do it over again. Roll call. Aldermen Schenck, Meade, Carl, West, Sarff, Hartford. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Kilroy Sewage Pumping Station and Construction Phase Professional Services. Motion and second by Aldermen Carl/Sarff to recommend the authorization to seek bids. The motion carried by voice vote, and was unanimous. 2 Council meeting 3-21-06 Wastewater Plant Improvement/Design Phase and the Water Treatment Plant Improvement/Design Phase.Motion and second by Aldermen Carl/West, that Maurer- Stutz Inc. be authorized to begin the design phase for the Wastewater Treatment Plant and the Water Treatment Plant. Roll call. AYES – Aldermen Harford, Sarff, West, Carl, Meade, Schenck. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Fire Works & Reimbursement of $3,707.47 from 2004-2005. Motion and second by Aldermen Carl/Sarff, to reimburse the General from the Hotel/Motel Fund the amount of $3,707.47. Discussion. Alderman Carl said that the funds to pay for the fireworks in 2004-2005 came from the General Fund and should have been paid from the Hotel/Motel fund. Roll call. AYES – Aldermen Schenck, Meade, Carl, West, Sarff, Hartford. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Mayor negotiating of HHS Loan.Motion and second by Alderman Carl/Sarff, authorize the mayor to negotiate the HHS Loan down to $150,000. Discussion. Mayor Heinze said until we can come to any figure with this I will come back to you before I go forward. Representatve Lane Evans originally helped us, as he got the 7% interest down to 1%. They have been very helpful. And they are going to try and help us, and they are very responsive. The Department of Agriculture has to approve this request. The motion carried by voice vote, and was unanimous. Pay off Furnace HVAC.Motion and second by Carl/Hartfod, to pay off the amount owed on the furnace in the City Building from the General Fund and to not refinance the building. Roll call. AYES – Aldermen Hartford, Sarff, West, Carl, Meade, Schenck. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Sterling Codifiers Inc.Motion and second by Aldermen Carl/West, Sterling Codifiers Inc. to prepare our code for the Internet $2,775.00, and host on the Internet per year $500, and New code books per set $150.00. Roll call. AYES – Aldermen Schenck, Meade, Carl, West, Sarff, Hartford. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Health Care Premuim Increase.Motion and second by Aldermen by Carl/Sarff, to raise the amounts to $1,000 for family, $450 single coverage, authorize the City Treasurer to pay the increase. Discussion. Alderman Carl said the City was not putting in enough funds so that is why the increase. Roll call. AYES – Aldermen Hartford, Sarff, West, Carl, Meade, Schenck. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Motion and second by Carl/Sarff, to authorize Aldermen Carl, and Aldermen Berardi to sign change orders for the Kilroy Sewage Pumping Station for Construction Phase 3 Council meeting 3-21-06 Professional Services. Roll call. AYES – Aldermen Schenck, Meade, Carl, West, Sarff, Hartford. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Alderman Schenck asked if the council needed to take action to release the Budget for public review? City Treasurer Kathy Luker said she did not know. The notice will be in the paper Friday March 24 for a Public Hearing to be held on April 4 at 6:30 p.m. Motion and second by Aldermen Schenck/Sarff, the Budget for 2006-2007 be released for public review. Discussion. Alderman Schenck had a couple of questions. The items in the administrative budget don’t know if discussed or not, The miscellaneous expense has $20,000 amount and no corresponding work sheets. Alderman Carl said he wanted to put in the Budget what we could. Alderman Meade said the miscellaneous fund is more of a contingency fund, its not earmark for anything specific. We would have a place to go for just in case items. City Treasurer Kathy Luker said the reason for the large amount spent last year was because of a law suit. Roll call. AYES – Aldermen Hartford, Sarff, West, Carl, Meade, Schenck. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Legal & Ordinance. Council Action None. Community & Industrial Development. Council Action None. Negotiations, Grievance & Personnel. Council Action None. COMMUNICATIONS FROM THE MAYOR. Train Depot. The Depot cost some $500,000 nice building here, better use of city moneys if we would meet somewhere else. The utility bill is $2,000 a month. Someday it is worth selling this building, so think about it. Alderman Carl said we should have it appraised.Referred to Alderman Reed committee. Alderman Schenck said we should look at our other community assest or partnership to share cost. Alderman Carl wanted to know if the building was remodeled using grant funds, and if there are any restrictions. City Attorney Jim Elson mentioned 4 Council meeting 3-21-06 th that the 9 Circuit Court meets here for 4 hours each month. City Attorney Jim Elson will review the buildings legal status. OLD BUSINESS: ORDINANCE – AMENDING SECTION 10-10-3 OF THE CANTON MUNICIPAL CODE BY ADDING AN ADDITIONAL SPECIAL USE IN THE B-3 ZONING DISTRICT. Motion Second reading, read by title. and second by Aldermen Meade/Hartford, the ordinance be placed on its passage. Roll call. AYES – Aldermen Schenck, Meade, Carl, West, Sarff, Hartford. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Ordinance being #1859. NEW BUSINESS: RESOLUTION – TO ALLOW SERVICE CREDITS FOR MILITARY SERVICE. First reading, read by title. Mayor Heinze introduced Doug Layhew who represents ESGR which is a branch of the United States Government with the Department of Defense. He is helping us to be good liaison between our employees and the military. There are certain things we are required by law to do for our veterans. The ESGR is for the employees support of the guard and reserves. The headquarters of ESGR in located in Arlington Virginia. We have some 4,000 volunteers over the country. ESGR is Employee/Employer relationship. There are five levels of employee/employer community support and the City of Canton meets all 5 requirements, and therefore is awarded the 5 star statement of support for the guard and reserve. The signing tonight speaks volumes of what every branch of service they serve. Motion and second by Aldermen Sarff/Hartford, the resolution be adopted. The motion carried by voice vote, and was unanimous. Resolution being #3749. Mayor Heinze then recognized those who had served. City Attorney Jim Elson worked as Judge Advocate in the U.S. Air Force, Water Treatment Supt. Greg Pollitt U.S. Navy, Zoning Administrator Clark Wilson U.S. Army combat medic, Alderman Jim Hartford retired U. S. Air Force, Alderman Les Carl U.S. Air Force, Mayor Rodney Heinze U.S. Navy, Video Services Joe Ginger U.S. Navy. Mayor Heinze then read from the Statement of Support for the Guard and Reserve…We recognize the National Guard and Reserve as essential to the strength of our nation and the well-being of our communities. In the highest American tradition, the patriotic men and women of the Guard and Reserve serve voluntarily in an honorable and vital profession. They train to respond to their community and their country in time of need. They deserve the support of every segment of our society. 5 Council meeting 3-21-06 If these volunteer forces are to continue to serve our nation, increased public understanding is required of the essential role of the Guard and Reserve in preserving our national security. Their members must have the cooperation of all American employers in encouraging employee participation in Guard and Reserve. Therefore, we join other employers in pledging that: 1.Employment will not be denied because of service in the Guard or Reserve; 2.Employee job and career opportunities will not be limited or reduced because of service in the Guard or Reserve; 3.Employees will be granted leaves of absence for military service in the Guard of Reserve, consistent with existing laws, without sacrifice of vacation; and 4.This agreement and its resultant policies will be made known throughout our organization. Signed by Mayor Rodney W. Heinze, certifying for the Employer, signed by the Chairman of the National Committee for Employer Support of the Guard and Reserve, and signed by the Secretary of Defense. RESOLUTION – APPROVING A SUPPLEMENTAL AGREEMENT BETWEEN THE CITY OF CANTON, AND FIREFIGHTERS LOCAL 1897. First reading, read Motion by title. and second by Aldermen Sarff/Meade, the resolution be adopted. Roll call. AYES – Aldermen Hartford, Sarff, West, Carl, Meade, Schenck. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Resolution being #3750. RESOLUTION – APPROVING THE RELEASE OF CITY COUNCIL EXECUTIVE SESSION MINUTES. Motion First reading, read by title. and second by Aldermen Meade/West, the resolution be adopted. Roll call. AYES – Aldermen Schenck, Meade, Carl, West, Sarff, Hartford. NAYS – None. 6 AYES, 0 NAYS 2 ABSENT. Motion carried. Resolution being #3751. RESOLUTION – CONCERNING ALLEGED UNSAFE BUILDINGS. First reading, Motion read by title. and second by Aldermen Hartford/Sarff, the resolution be adopted. Roll call. AYES – Aldermen Hartford, Sarff, West, Carl, Meade, Schneck. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Resolution being #3752. ORDINANCE – REZONING CERTAIN PROPERTY OF THAYNE N. OUELLETTE, NOT INDIVIDUALLY BUT AS TRUSTEE, OTHERWISE KNOWN AS THE DONALD J. LOWE TRUST NUMBER 001, TO AN AG-1 ZONING CONFIGURATION. First reading, read by title. Nancy Schell the lawyer for the property owner said the property is at Enterprise Lane. ORDINANCE – ANNEXING CERTAIN PROPERTY OF AMBER SMUDGE CORPORATION TO THE CITY OF CANTON, RE-ZONING THE ENTIRE 6 Council meeting 3-21-06 PARCEL TO B-2, AND GRANTING A SPECIAL USE PERMIT FOR CONSTRUCTION OF A MULTIFAMILY RESIDENTIAL DWELLING ON THE PARCEL. First reading, read by title. Nancy Schell the lawyer for the property owner said the property is located directly west of Pizza Hut. ORDINANCE – RE-ZONING CERTAIN PROPERTY OF CHARLES H. TAYLOR AND JANET RUTH TAYLOR TO A B-2 ZONING CONFIGURATION. First reading, read by title. Adjournment. Motion and second by Aldermen West/Hartford, to adjourn. The motion carried by voice vote, and was unanimous. The regular scheduled council meeting adjourned at 7:22 p.m. ____________________________________ Nancy Whites, City Clerk APPROVED: _________________________________ Rodney W. Heinze, Mayor 7