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Home My WebLink About10-03-06 City Council Meeting Minutes A regular meeting of the Canton City Council was held on October 3, 2006 th in Council Chambers, 50 North 4 Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEEETING, FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Heinze asked for roll call at 6:30 p.m. Present – Aldermen Joe Berardi, Jim Hartford, Craig West, Larry Sarff, Kevin Meade, Les Carl, Eric Schenck, Rick Reed. Absent – None. MINUTES OF SEPTEMBER 19, 2006 COUNCIL MEETING. Motion and second by Aldermen West/Reed, the minutes of September 19, 2006 Council meeting be accepted and placed on file. Voice vote, motion carried unanimously. TH MINUTES OF SEPTEMBER 26, 2006 MECHANICAL COMMITTEE MEETING. Motion and second by Aldermen Hartford/Reed, the minutes of September 21, 2006 Mechanical Committee meeting be accepted and placed on file. Voice vote, motion carried unanimously. COMMITTEE REPORTS: Public Safety & Traffic. Council Action None. Streets & Garbage. Council Action None. Lake, Buildings & Grounds. 1 Council meeting 10-03-06 Council Action Rules & Regulations of Touring Water/Wastewater Treatment Plant. Alderman Schenck asked if we have to leave in the wording of the Policy for the Canton City Council reserves the right to refuse access to any Alderman Sarff suggested the instead of council. City individual? mayor Attorney Chrissie Peterson commented that the city’s liability insurance carrier suggested the city council, but also she felt the mayor being named instead would be perfectly acceptable. Motion and second by Aldermen Beardi/Sarff, to accept the Policy from the Water Treatment Plant and Wastewater Treatment Plant as amended. Roll call. AYES – Aldermen Reed, Schenck, Carl, Meade, Sarff, West, Hartford, Berardi. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Public Works, Water & Sewer. Council Action None. COMMUNICATIONS FROM MAYOR HEINZE - Other Information. Mayor Heinze said he did not have any. Mayoral Appointments. Mayor Heinze said that the three members of the Greenwood Cemetery Board Gary Watson, Sue Walters and Richard Booth have done wonderful work. Gary outlined every single lot and felt he could not do this anymore. Mayor Heinze selected John Favorita to replace Gary Motion Watson. and second by Aldermen Sarff/Hartford, to accept the appointment of John Favorita until May 2008. Roll call. AYES – Aldermen Berardi, Hartford, West, Sarff, Meade, Carl, Schenck, Reed. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Discuss Road – leased property at Canton Lake (Dal Bar). Alderman Reed remarked that there are 6 roads that the city maintains, and they are needing repairs. Public Works Director Clif O’Brien said they will use asphalt 2 Council meeting; 10-03-06 grindings from East Ash Street road work of 80 to 100 tons. This will take us a day and a half to repair the roads Clif said we have done this in the past, but has been about 4 or 5 years ago. Planning & Zoning recommendation for Comprehensive Plan - Firm. BACKGROUND SRPED Mark Rothert remarked that 30 requests for proposals for a comprehensive planning service went out to firms across Illinois and surrounding states. The City received three proposals in response, two from Illinois and one from Wisconsin. They are: Houseal Lavigne Associates (Naperville, IL) Vandewalle and Associates (Madison WI) Teska Associates, Inc. (Evanston, IL) The City budgeted $25,000 for its comprehensive planning process but all proposals came in above $40,000. Given this situation, cost played a factor in this recommendation but was balanced with the need for a quality end- product. Other key elements in recommending a firm included: qualifications and relevant experience of consultant team members; demonstrated understanding of project objectives and scope of work; and a demonstrated reliability to perform and manage projects of the nature described in the RFP. RECOMMENDATION All firms were of high quality and had multiple examples of work done in other communities. At the end of the day, Teska Associates, Inc. submitted a proposal that was the most cost-effective while still meeting the demands of the City’s RFP. I have contacted the cities where Teska Associates, Inc. had performed comprehensive planning services (Plainfield, IL; Oregon Il; Marego, IL; Algonquin, IL; and Mokena, IL) and all were very pleased with their professional work. I would therefore recommend Teska Associates, Inc. to conduct the planning services needed to create the City of Canton’s Comprehensive Plan; and would furthermore ask the Planning and Zoning Commission to forward a similar recommendation on to the City Council. FISCAL IMPACT 3 Council meeting 10-03-06 $46,895+travel, copying and printing expenses With $25,000 budgeted for the 2007 fiscal year, I would recommend to the City Council to budget $25,000-$30,000 for the 2008 fiscal year to spread the comprehensive planning cost since the process will take place in both fiscal years. COMMITMENT The Comprehensive plan process could take anywhere from eight to twelve months to complete and will require input and involvement from our community leaders as well as the public to create a shared vision of Canton’s future. COMPARSION Houseal Lavigne Associates Base Cost (with Project Manager* assistance) $41,700 Options +$21,500 Without Project Manager assistance +$19,300 TOTAL $82,500 *In an effort to reduce costs to the City, I offered my services for any planning work that could be done here in Canton. Houseal Lavigne Associates was the only firm to take this into account. Deliverables: Community Assessment/Outreach Community Vision, Goals, & Objectives Land Use Plan Transportation Plan Open Space and Environmental Features Plan Community Facilities Plan Sub-Area Plans (optional) Residential Development and Housing Plan (optional) Annexation and Growth Plan (optional) 4 Council meeting 10-03-06 Vandewalle and Associates TOTAL $64,000-$78,000 Deliverables: ? Community Assessment/Outreach ? General Framework Plan (Issues and Opportunities) ? Land Use Plan ? Parks and Open Space Plan ? Transportation Plan ? Utilities and Community Facilities Plan ? Economic Development Plan ? Sub Area analyis Teska Associates, Inc. TOTAL $46,895 Deliverables: Community Assessment/Outreach ? Policy Formation (Vision, Goals & Objectives) ? Land Use Plan (Annexation/Growth) ? Community Facilities and Public Infrastructure Plan ? Housing Plan ? Socioeconomic and Demographic Projection ? Transportation Plan ? Open Space and Environmental Plan ? Economic Development Plan for Sub Areas Alderman Schenck mentioned that Tri County Regional Planning had submitted a plan in 2003 for $22,500. Alderman Schenck said this group needs to be looked at further. I want to see this process move forward, as we seen the proposals in June and now we are just seeing the results. Mark Rothert commented that Tri-Council Regional Planning was given an application and they declined, as Canton is not in the Tri-County area. Motion and second by Aldermen Meade/Berardi, to accept the recommendation from Mark Rothert of Teska Associates, Inc. for $46,895 to do the Comprehensive Plan. Roll call. AYES – Aldermen Reed, Schenck, Carl, Meade, Sarff, West, Hartford, Berardi. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. 5 Council meeting 10-03-06 OLD BUSINESS: ORDINANCE – AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 352 WEST SPRUCE STREET, CANTON, ILLINOIS (65ILCS 5/11-76-2). Second reading, Motion read by title. and second by Aldermen Meade/West, the ordinance be placed on its passage. Roll call. AYES – Aldermen Berardi, Hartford, West, Sarff, Meade, Carl, Schenck, Reed. NAYS – None. 8 AYES, 0 NAYS, ABSENT. Motion carried. Ordinance being #1885. NEW BUSINESS: None. EXECUTIVE SESSION – NEGOTIATIONS, GRIEVANCE & PERSONNEL – TO DISCUSS GRIEVANCE AND PENDING LITIGATION.Motion and second by Aldermen Sarff/Reed, to go into executive session for the purpose of discussing a Grievance and Pending Litigation. Roll call. AYES – Aldermen Reed, Schenck, Carl, Meade, Sarff, West, Hartford, Berardi. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. The regular scheduled council meeting convened at this time 6:57 p.m. to go into executive session. The minutes of the executive session are on file in the office of the city clerk for review. The regular scheduled council meeting reconvened into open session at 7:35 p.m. Adjournment. Motion and second by Aldermen Hartford/Berardi, to adjourn. Voice vote, motion carried unanimously. 6 Council meeting 10-03-06 ___________________________, Nancy Whites, City Clerk APPROVED: ___________________________, Rodney W. Heinze, Mayor . 7