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Home My WebLink About04-20-2021 council meeting minutes CITY OF CANTON COUNCIL MEETING 2 NORTH MAIN STREET CANTON IL 61520 ZOOM VIDEO CONFERENCING 04-20-2021 6:30PM A regular meeting of the Council meeting was held on April 20, 2021 2020 (6:30pm) via zoom webinar. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility Director Joe Carruthers,Street Superintendent Ron Robinson, Beka Schulz-CLA„ City Engineer Keith Plavec, System Maintenance Director Dash Wilson, Public Safety Director Richard Fairburn OTHERS IN ATTENDANCE: John Davis, Nancy Rabel, Eric Duffield MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION —Mayor Kent McDowell PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell said that the items under the legal and ordinance agenda (item 4, 5 and 6) will be tabled until the May, 4 2021 meeting. Motion and second were made by Aldermen West/Alderwoman Chamberlin to table item 4, 5 and 6 under the legal and ordinance agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Treasurer Wilkinson asked to strike the disbursement report from the agenda. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD APRIL 6,2021 AND THE SPECIAL COUNCIL MEETING MINUTES HELD APRIL 12, 2021 POLICE REPORT FIRE REPORT PUBLIC WORKS REPORT Motion and second were made by Alderman Nelson/Mayhew to approve the consent agenda and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERWOMAN ANDRA CHAMBERLIN BILL LIST Motion and second were made by Alderwoman Chamberlin/Lingenfelter to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF THE CITY OF CANTON, FULTON COUNTY ILLINOIS IN LIEU OF AN APPROPRIATE ORDINANCE FOR THE FISCAL YEAR BEGINNING MAY 1, 2021 AND ENDING APRIL 30, 2022 (2ND READING) ORDINANCE#4221 Motion and second were made by Alderwoman Chamberlin/West to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ESTABLISHING COMPENSATION FOR EMPLOYEES OF THE CITY OF CANTON FOR THE FISCAL YEAR BEGINNING MAY 1, 2021 (2ND READING) ORDINANCE#4222 Motion and second were made by Alderwoman Chamberlin/Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING THE PURCHASE OF A NEW GARBAGE TRUCK TO REPLACE A 2014 GARBAGE TRUCK (TRADE IN) ORDINANCE#4223 The proposed purchase of the new garbage truck is included in the FY22 budget. The purchase will not be made until FY22. The quote received directly from the dealer is in the amount of$144,385.00 which includes the $26,000.00 trade-in. The second quote received from Source Well is in the amount of $147,385.00. Motion and second were made by Alderman Nelson/Alderwoman Chamberlin to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Discussion: The purchase of the new garbage truck will be for a 2022 Freightliner chassis with a load master 25-yard rear loader garbage truck in the amount of$144,385.00 with the trade-in of the existing 2014 garbage truck. Motion and second were made by Alderwoman Chamberlin/Nelson to approve the ordinance and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS CONSIDER AND VOTE ON A RESOLUTION APPROVING AN ENGINEERING AGREEMENT BETWEEN THE CITY OF CANTON AND MAURER STUTZ INC. FOR THE DESIGN, BUDDING AND LIMITED CONSTRUCTION ADMINISTRATION/OBSERVATION FOR THE DCEO CDBG GRANT FOR THE SEWER REHABILITATION PROJECT This item is tabled. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND FRANK FUSAR DBA ELM STREET CAFÉ- CANTON 2 ROUTE 9 CHESTNUT STREET TAX INCREMENT FINANCING DISTRIT(2ND READING) ORDINANCE#4224 SRPED Cole McDaniel explained that the owner is wanting to do some updates which will include new awnings, a new sign and making the front door and restroom doors ADA accessible. A ribbon cutting ceremony will take place at a later date. The terms of the agreement include reimbursement of$10,000.00 of eligible expenses. The total project is over$20,000.00. Motion and second were made by Alderman Mayhew/West to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS,CONSIDER AND VOTE ON BIDS RECEIVED(BIDS TO BE OPENED DURING THE MEETING) FOR REAL ESTATE KNOWS AS OUTLOT 1 WITHIN THE CITY OF CANTON INDUSTRIAL PARK ALONG ENTERPRISE LANE (PIN #09-08-29-402-009) Attorney Jump explained that he received one bid to be opened during the meeting. A project proposal was received from Ben Hendricks Trucking. The proposal includes constructing a 60X54 building for storage for three trucks. A concrete parking lot would be put in with a driving lane. There would be a certified truck scale onsite. This project would add 4 additional jobs immediately. The total project budget is between $200,000.00 and $250,000.00. The project would be complete in less than 2 months. Attorney Jump explained that the City is selling this property under the TIF act so it does require a little different process. The proposal is to purchase Outlot 1 for$5000.00 at the time of closing with a cashiers check. A proposed TIF application was submitted with the bid. The sale would need to be completed prior to entering into a TIF agreement. The total project budget is $211,000.00. Attorney Jump said that he could place a draft a formal ordinance on the May 4, 2021 council meeting if that is what council determines that they would like to proceed. Motion and second were made by Alderman West/Nelson to move forward with the bid and have Attorney Jump present the paperwork at the next meeting. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING REZONING OF PROPERTY LOCATED ON THE CORNER OF EAST WALNUT, SOUTH 2ND AND VAN BUREN FROM AN 1-2 TO A R-4 ZONING CLASSIFICATION. (1ST READING) (REQUEST FROM BLUEBIRD AVENUE LLC) (1st READING) This item went to the planning and zoning commission and it was their recommendation to send to council for consideration. Attorney Jump explained that this is municipally owned property so it is still contingent on receipt of getting the money to record the deed and title being vested in the Bluebird LLC DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNIIPALLY OWNED REAL PROPERTY LOCATED AT 24803 EAST OLD BEACH ROAD, CANTON IL PIN NO 10- 09-30-26-003 (LOT 3) Attorney Jump explained that lots 2 and 3 are waterfront lots. Lot 10 is a lot that sits off of the Old Beach Addition. It came to the attention that there is a shed that sits on lot 9. Attorney Jump said he would like to table these lease items until the May 4, 2021 council meeting. It will need to be determined if the City will feel that the listing on the lots need to be re-listed. It is not necessary to make this determination at this point. The City would need to know how to go forward. The City would also need to make sure that the encroachment issue is resolved. The bids are due next Friday, April 30 2021. Nancy Rabel was on the zoom meeting and explained that she represents the developer. Nancy said that she spoke with Engineer Plavec and emailed Attorney Jump regarding this. Nancy expressed concerns with taking these items off of the agenda. One concern is the fact that these are due next Friday, April 30, 2021. If this is the case, developers are going to be putting bids in on something that might not ultimately be for sale, or putting developers behind the 8 ball in trying to come up with separate bids. It also causes developers to go to an extra expense to bid on a property that's going to be pulled. Nancy further explained that she is trying to look out for her client and do what is economically feasible, but still comply with the City requirements on April 30, 2021. Nancy Rabel suggested possibly placing these items on a special meeting next week instead of waiting until the meeting in May. Attorney Jump said that the actual ordinance would be placed on the May 4, 2021 meeting. The special meeting will be held Monday, April 26th at 7:30pm DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNIIPALLY OWNED REAL PROPERTY LOCATED AT 24792 EAST OLD BEACH ROAD, CANTON IL PIN NO 10- 02-30-26-002 (LOT 2) Tabled DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED ON THE SOUTH SIDE OF EAST OLD BEACH ROAD, CANTON ILLINOIS PIN NO 10-09-30-26-010 (LOT 10) Tabled NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS AND CONSIDER COLLECTIVE NEGOTATING MATTERS BETWEEN THE CITY OF CANTON AND ITS EMPLOYEES AND THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OF MORE CLASSES OF EMPLOYEES. This item is tabled and a special meeting will be held on Monday, April 26, 2021 at 7:30pm to discuss this item. Motion and second were made by Aldermen Nelson/Alderwoman Chamberlin to table this item and hold a special meeting on Monday, April 26, 2021 at 7:30pm. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST AND PARKING LOT CLOSURE SUBMITTED BY CANTON MAIN STREET FOR ART ON MAIN TO BE HELD JUNE 5TH AND JUNE 6TH 2021 A request was submitted by Canton Main Street for the Art on Main event on June 5th and June 6th 2021. Eric Duffield attended the meeting via zoom and explained that the committee is very aware of the concerns with the pandemic and extra precautions will be taken to keep everyone safe during the event. Motion and second were made by Aldermen Lovell/Nelson to approve the request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. PUBLIC WORKS, WATER&SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN Alderman Nelson said several citizens have asked him about some of the homes in Canton that have previously burned from fires and wanted to know if they would be demolished. Attorney Jump explained that the South Main property-which is on the corner of Hickory and Main Street had a lawsuit filed and is proceeding forward with the legal process for demolition. Status dates on this property is coming up and hopefully this will be taken care of soon. The property on Ingersoll is currently in discussions and steps are being taken to move this property along. Attorney Jump said he will discuss the property on South 6th with Drake Wilson and Bob Ackerman to see what the next steps are. STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN MAYOR COMMUNICATION Mayor McDowell thanked everyone for their work with the budget this year. OLD BUSINESS NEW BUSINESS Attorney Jump explained that the City ordinances have provisions for calling special meetings. Previously the City had regular committee meetings and regular council meetings. Several years ago, the City stopped having regular committee meetings and just brought everything to council to help reduce the number of monthly meetings. Committee meetings are now held only as needed. The City holds budget meetings during the period that budgets are being developed. The City also holds special meetings for different matters. Special meetings can be called by the Mayor or three aldermen as stated in the current ordinance. This ordinance was drafted in 1967 and could be updated. Any time an actual special meeting is called by the Mayor or three aldermen this would trigger the extra pay that the aldermen receive for a special meeting. The aldermen receive $125.00 for each special meeting. Committee meetings are not defined as a special meeting. Special meeting pay is only granted to the aldermen that are in attendance of any special meeting. Previously budget meetings have been paid as special meetings,so they will continue to be paid as special meetings. Attorney Jump suggested cleaning up the language in the current ordinance for special meeting pay and placing this on the May 4, 2021 agenda. ADJOURNMENT MOTION and second were made by Alderman Nelson/Fritz to adjourn without the need of executive session. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Left early Chamberlin The motion carried. Mayor Kent McDowell City Clerk Diana Pavley Rock