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Home My WebLink About04-06-2021 Council Meeting Minutes CITY OF CANTON COUNCIL MEETING 2 NORTH MAIN STREET CANTON IL 61520 ZOOM VIDEO CONFERENCING 04-06-2021 6:30PM A regular meeting of the Council meeting was held on April 6, 2021 2020 (6:30pm) via zoom webinar. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility Director Joe Carruthers,Street Superintendent Ron Robinson, Beka Schulz-CLA„ City Engineer Keith Plavec, System Maintenance Director Dash Wilson, Public Safety Director Richard Fairburn OTHERS IN ATTENDANCE: MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION — Mayor Kent McDowell PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MARCH 2, 2021, MARCH 16, 2021, THE SPECIAL MEETING MINUTES HELD MARCH 22, 2021 AND THE SPECIAL MEETING MINUTES HELD MARCH 30, 2021 POLICE REPORT FIRE REPORT PUBLIC WORKS REPORT Motion and second were made by Alderwoman Hale/Alderman West to approve the consent agenda and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERWOMAN ANDRA CHAMBERLIN FEBRUARY DISBURSEMENT REPORT Motion and second were made by Alderwoman Chamberlin/Alderman Mayhew to approve the disbursement report. ROLL CALL Yes No Absent Alderman Justin x Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. BILL LIST Motion and second were made by Alderwoman Chamberlin/Lingenfelter to approve the bill list ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. FEBRUARY TREASURER'S REPORT Treasurer Wilkinson commented that the video gaming taxes seem to be going up and down over the last few months, but this will hopefully change as businesses are opened back up from the pandemic. Motion and second were made by Alderwoman Chamberlin/Lovell to approve the Treasurer's report. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON THE APPOINTMENT OF THE BUDGET DIRECTOR FOR THE CITY OF CANTON- RESOLUTION# 5306 Comptroller Beka Schultz is currently working with Clifton Larson on the bond that is required. Attorney Jump explained that for the type of budget that the City passes annually, the city is required to appoint a budget director. The proposed resolution states that the Mayor will appoint Clifton Larson Allen as the budget director for the City of Canton. Clifton Larson will be required to provide a bond. The City will enter into a separate agreement for the compensation to Clifton Larson Allen. Motion and second were made by Alderwoman Chamberlin/West to approve the resolution approving the appointment of the budget director for the City of Canton. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin Mayor McDowell X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPROATE PURPOSES OF THE CITY OF CANTON, FULTON COUNTY ILLINOIS IN LIEU OF AN APPROPRIATION ORDINANCE, FOR THE FISCAL YEAER BEGINNING MAY 1, 2021 AND ENDING APRIL 30, 2022 (1ST READING) DISCUSS, CONSIDER AND VOTE ON A RESOLUTION MAKING THE TENTATIVE BUDGET AVAILABLE FOR PUBLIC INSEPCTION AND SCHEDULING A PUBLIC HEARING ON THE TENTATIVE BUDGET-RESOLUTION #5307 Attorney Jump explained that the City is required to make a tentative budget available for public inspection before the public hearing. The proposed resolution will formally authorize the tentative budget to be published on the website and to be available at City Hall for 10 days. The public hearing is scheduled for April 20, 2021 at 6:00pm with the final vote on the ordinance to take place after the hearing at the regular council meeting. Motion and second were made by Alderwoman Chamberlin/Alderman West to approve the resolution making the tentative budget available for public inspection and scheduling a public hearing on the tentative budget. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ESTABLISHING COMPENSATION FOR EMPLOYEES OF THE CITY OF CANTON FOR FISCAL YEAR BEGINNING MAY 1, 2021(1ST READING) LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CANTON AND THE VILLAGE OF ST DAVID FOR THE USE OF CITY OF CANTON'S STREET SWEEPER-RESOLUTION #5308 Attorney Jump explained that the language in this agreement is identical to the language that was placed in the agreement with the City of Cuba-which was just recently approved. Motion and second were made by Aldermen West/Alderwoman Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND FRANK FUSAJ DBA ELM STREET CAFÉ- CANTON ROUTE 9 CHESTNUT STREET TAX INCREMENT FINANCING DISTRICT. (1ST READING) SRPED Cole McDaniel explained that Frank Fusaj is wanting to enhance the property at the Elm Street Café. Part of this work will include a new awning and a new sign. ADA doors at the front of the restaurant and the restrooms will also be part of the project. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND JED RHOADES-CANTON 1 DOWNTOWN 5T"AVENUE TAX INCREMENT FINANCING DISTRICT(2ND READING) ORDINANCE#4220 Attorney Jump explained that additional regulations have recently been placed on Airbnb locations. Attorney Jump discussed this with Jed Rhoades. A typo was in the draft agreement in section B1- this should say $20,000.00 instead of$15,000.00. Parking is located in the back of the building so on street parking would not be used. Motion and second were made by Aldermen West/Alderwoman Chamberlin to approve the ordinance with the correction of changing the $15,000.00 to $20,000.00 and placing it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS AND CONSIDER COLLECTIVE NEGOTATING MATTERS BETWEEN THE CITY OF CANTON AND ITS EMPLOYEES AND THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OF MORE CLASSES OF EMPLOYEES. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT/ROAD CLOSURE REQUEST FOR THE CANTON CRUISE INN TO BE HELD JUNE 18, 2021 A request was submitted for the annual Cruise Inn to be held on June 18, 2021. This is a repeat request. Motion and second were made by Aldermen Lovell/Hale to approve the request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND PARKING LOT CLOSURE FOR THE CANTON FARMERS MARKET TO BE HELD EVERY SATURDAY STARTING JUNE 5, 2021 AND ENDING SEPTEMBER 25, 2021 A request was submitted for the Canton Farmers Market to be held every Saturday Starting June 5, 2021 and ending September 25, 2021. This is a repeat request. Motion and second were made by Aldermen Lovell/Hale to approve the request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. PUBLIC WORKS, WATER&SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION FOR A PROJECT SUPPORT JOINT AGREEMENT BETWEEN THE STATE OF ILLINOIS AND THE CITY OF CANTON FOR THE INSTALLATION OF TRAFFIC SIGNAL CABINETS, CONTROLLERS, COMMUNICATION EQUIPMENT AND VIDEO DETECTION SYSTEM-RESOLUTION#5309 IDOT reached out to the City of Canton regarding the agreement. This is a state-wide contract that is being put together. Each of the communities within district 4 are getting the same request. The state portion is $600,000.00. The estimated City portion is $5,902.00. This project will have a bidding process and the project starting later this year. This is budgeted in next year's budget. It is the recommendation of Engineer Keith Plavec to approve the resolution. Motion and second were made by Aldermen Fritz/Lovell to adopt the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING BLR 09150 REQUEST FOR EXPENDITURES OF MOTOR FUEL TAX FUNDS-RESOLUTION #5310 The proposed resolution goes with the item just discussed and to have the expense paid from the motor fuel tax funds. Motion and second were made by Aldermen Fritz/Lingenfelter to adopt the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN DISCUSS,CONSIDER AND VOTE ON WHETHER TO ACCEPT OR REJECT ANY BIDS REGARDING THE LEASE OF CITY-OWNED FARM GROUND Utility Director Joe Carruthers explained that the City opened bids last week for the lease of the City farm. One bid was extremely low. The second bid received was not filled out correctly. Joe reached out to the Mayor and Attorney Jump about rejecting the bids and possibly re-bidding. Attorney Jump explained that the City has the authority to accept or reject all bids. The City really doesn't need to bid this property- and it's not required to do so. Under state law the City could authorize a municipal officer to enter into lease agreements not to exceed 2 years. Joe could finalize the terms for the lease of the farm with the consent of the Mayor. The short-term leases could come to council or the City could authorize an officer to finalize them outside of council. They are wanting to get into the fields May 1, so this needs to be finalized before the end of the month. Attorney Jump said he would recommend having Joe work out the details of the lease and have the Mayor execute a lease agreement not to exceed 2 years. Alderwoman Lingenfelter said she is not in favor of having an officer approving leases outside of council, but would rather see all leases come to council for approval. Attorney Jump explained that a special meeting will be held next week and this item could be placed on the special council meeting agenda for a final vote. DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A 52" WALKER MOWER WITH REAR DISCHARGE/MULCH DECK FOR GREENWOOD CEMETERY The total cost for the purchase of the 52" walker mower is $12,675.00. This mower will be used only at Greenwood Cemetery. This mower will replace one currently in use at Greenwood Cemetery. The existing mower will be sent to the sewer plant. Motion and second were made by Aldermen Mayhew/Lingenfelter to approve the purchase of a 52"walker mower with a rear discharge/mulch deck for Greenwood Cemetery paid out of capital from the street department budget. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A PROPOSAL FROM RAMSEY GEOTECHNICAL ENGINEERING LLC FOR GEOTECHNICAL ENGINEERING SERVICES FOR EAST WALNUT STREET& 2ND AVENUE Engineer Plavec explained that this area is an extension of the former IH site. A developer is interested in this property which is in TIF 1. The cost for four soil borings would be $2450.00 and a report would be generated to reflect what was found from the soil borings. This is a budgeted expense from fiscal year 22 and is under budget. Motion and second were made by Aldermen Mayhew/Hale to allow Ramsey Geotechnical Engineering LLC perform the geotechnical engineering services for East Walnut Street and 2nd Avenue. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION AUTORIZING UTILITY DIRECTOR JOE CARRUTHERS WITH CONSENT OF THE MAYOR TO ENTER INTO A LEASE AGREEMENT FOR NO MORE THAN TWO YEARS FOR CITY-OWNED FARM GROUND. This item was tabled. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION AUTHORIZING STREET SUPERINTENDENT RON ROBINSON, WITH CONSENT OF THE MAYOR TO ENTER INTO A SHORT-TERM LEASE AGREEMENT FOR CITY OWNED PROPERTY ON OR NEAR THE FORMER IH SITE. City Engineer Keith Plavec explained that the City does not have another area that could be used. There is not a location at the Industrial Park and it would not be ideal to use area on West Locust Street. Attorney Jump said he is concerned with leasing property that is already leased to someone else. Street Superintendent Ron Robinson said that this proposed lease would only be for the months of June and July. Attorney Jump asked if the Cable Contractor's (that currently lease this area) are ok with sharing the space. Attorney Jump said the City could discuss this with the Cable Contractor and this item could be brought back to the special council meeting next week. This item was tabled. MAYOR COMMUNICATION The City received a letter from the State of Illinois regarding the grant for the sewer relining project. The City was awarded $547,299.00 from the State of Illinois for the project. The City has received approximately 1.6 million dollars in grant funds this year. Additional grant requests are awaiting approval. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Alderwoman Hale/Alderman Mayhew to adjourn into executive session for the purpose of negotiations, grievance and personnel 5ILCS 120/2 C2, C11. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. CITY OF CANTON RECONVENED COUNCIL MEETING 2 NORTH MAIN STREET CANTON IL 61520 ZOOM VIDEO CONFERENCING 04-06-2021 8:55PM A regular meeting of the Council meeting was held on April 6, 2021 2020 (8:55pm) via zoom webinar. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin No further discussion took place in open session. ADJOURNMENT Motion and second were made by Aldermen Mayhew/West to adjourn. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Mayor Kent McDowell City Clerk Diana Pavley Rock