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HomeMy WebLinkAbout03-16-2021 Council Meeting Minutes City of Canton Council Meeting 2 North Main Street Canton IL 61520 ZOOM Video conferencing 03-16-2021 Council Meeting Minutes 6:30pm A regular meeting of the Council meeting was held on March 16, 2021 2020 (6:30pm) via zoom webinar. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility Director Joe Carruthers,Street Superintendent Ron Robinson, Beka Schulz-CLA„ City Engineer Keith Plavec, System Maintenance Director Dash Wilson, Public Safety Director Richard Fairburn OTHERS IN ATTENDANCE: MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION—Mayor Kent McDowell PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA City Clerk Diana Pavley Rock asked to move up the insurance under legal ordinance up to the beginning of the meeting. Alderman West approved the request. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MARCH 2, 2021 AND THE SPECIAL COUNCIL MEETING MINUTES HELD MARCH 9, 2021 POLICE REPORT FIRE REPORT PUBLIC WORKS REPORT Motion and second were made by Aldermen West/Alderwoman Chamberlin to approve the consent agenda and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. COMMITTEE REPORTS: LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND PERATO/HCC AND UTILIZING THE THIRD-PARTY ADMINISTRATOR CONSOCIATE FOR THE GROUP MEDICAL PLAN FOR THE CITY OF CANTON EMPLOYEES AND RETIREES COVERED UNDER THE GROUP INSURANCE PLAN EFFECTIVE MAY 1, 2021 AND AUTHORZING THE MAYOR AND/OR THE CITY CLERK TO EXECUTE ALL NECESSARY AND RELATED AGREEMENTS AND DOCUMENTS IN RELATION TO SAID GROUP INSURANCE PLAN. Mayor McDowell said he was concerned that Graham was not listed in the contract as a preferred provider. The City of Canton's insurance consultant Tim Wyman explained that Graham is actually listed in the OSF contract and the Unity Point Contract and offering discounts. Tim further explained that as a group we should be embracing working with Graham Hospital going forward and there is a lot of opportunity in working with them. The physicians have had long term relationships in working with the employees and this is something that will be capitalized upon. Tim again,stated that in both contracts the City is capturing Graham Hospital. Graham has a 20% discount under the OSF contract and a 25% discount with the Unity Point contract. Tim Wyman explained that the proposed plan would remain exactly the same as the plan in place with BCBS. Tim will take the benefit package from BCBS to Consociate and have the benefits be matched identically. Tim said that it is important for the City and the employees to understand that nothing is going away from them. Benefits will remain the same, the networks will remain the same and 99%of all of the physicians in Central Illinois will be captured. Holly Henline from Graham Hospital was at the meeting and asked if Graham would be offered as providers for the employees during open enrollment. Tim said that the OSF contract is unique in the fact that it is exclusive. This means that if an employee wants an OSF physician- the employee has to declare that network and stay in that network for one year. This is OSF's rule. Tim said that he didn't want to exclude OSF-so employees would still have the opportunity to go there if they wanted to- which would not take anyone's physician away. Unity Point is an open contract,so employees can go there at will. Graham Hospital will be promoted as it is a preferred hospital inside both of those networks. This will be expressed at the employee meetings as part of the open enrollment process. Tim further explained that he believes local hospitals are a benefit to employee benefit plans. This is something that should be embraced. Local hospitals have unique relationships with the community and know the patients needs. Tim said that as the City moves forward with the proposed plan and have strategic planning, he will come to the City with items such as wellness, concierge services or anything else that can elevate the employees experience, the overall outcome and continue to drive costs down. Tim further stated that he is excited to work with Graham Hospital and would not ever want to exclude them, but instead is the other way around. Holly asked if the ensured enrolling in the health plan would see Graham physicians listed. Tim stated that under the OSF and Unity point contract the physicians are offered and given a discount as well. Holly asked if the employees would understand this, and wanted to know how it would be communicated with the employees. Tim explained that employee meetings would be held and he would explain that contracts are signed with both major healthcare systems in Central Illinois and both utilize Graham Hospital as a preferred provider. Further employees would be informed that they can stay with their primary care physician at Graham Hospital. Tim said that Canton is a great community with a great local hospital and will communicate this with the employees. Alderwoman Lingenfelter asked that communication also gets communicated to the retirees. Diana Pavley Rock said that letters will go out to the retirees to inform them of the employee meeting. Since the employee meeting will be held virtually, it will be recorded and available to those unable to attend at a later time. Attorney Jump said that it is important that Graham participate in the employee meetings and to be certain that Graham is not hurt at all by this move. Attorney Jump said he has reviewed the contracts and the three-year rate included in the contract would just mean that the City has locked into a rate for the three- year period under the self-funded proposal. The proposed plan would become effective May 1, 2021. The City would change to a calendar year renewal, which would then have the City come back in November/December to discuss the calendar year renewal. The City has previously wanted to change to a calendar year renewal, so this would also get the insurance to the calendar year instead of fiscal year renewals. Tim explained that he knows employees are concerned that their benefits would change, that the physicians would change or that they would have to pay more. All of these things are contractually guaranteed for the employees. The benefits are the same. Both hospitals were brought to the table, so 99% of the physicians in Central Illinois are captured. It has been demonstrated that Graham is still going to be a preferred provider with both of them. The rates remain the same. The four- tier structure with Employee, Employee + Spouse, Employee+Children and Family coverage are all still in place at the same rates as BCBS rates. This shows that everything for the employees will remain the same. Tim stated that it is very important to capitalize on the relationship with Graham and to build upon it. This proposal will elevate the employee experience and drive costs down with a strategic plan. Consociate would know once the contract is signed and it would be made very clear to them that Graham is in network. Diana Pavley Rock explained that she did check three separate references that utilize the same proposed plan. All three references all said that the transition from their prior plan to this new plan type was a very smooth process. All three references said that consociates are very professional to work with and they did not experience any problems with claim payment. Diana further explained that she has encouraged employees to attend any and all meetings involving the discussion of the insurance and to ask questions. It was determined that an employee meeting would be held on March 22, 2021 at 4:00pm to discuss the proposed plan, and give the employees an opportunity to ask any further questions. A special council meeting will then be held at 6:00pm for a final vote on the proposed insurance. Motion and second were made by Aldermen West/Nelson to table this item until March 22, 2021 at 4:00 for the employee meeting followed by a special council meeting. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. FINANCE ALDERWOMAN ANDRA CHAMBERLIN BILL LIST Motion and second were made by Alderwoman Chamberlin/Alderman Nelson to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON USING UP TO $13,000.00 FROM THE 3% CANNABIS TAX FUND TO REFURBISH GREENWOOD CEMETERY BUILDINGS, GROUNDS AND EQUIPMENT. The City received bids for the proposed work at the cemetery. The proposal includes work on the mausoleum roof, the downspouts, guttering and the maintenance shed roof. The City considered using city crew, but thought it would be best to go to an outside company. Holthaus company will be repairing the roof along with the downspouts and gutters. Motion and second were made by Alderwoman Chamberlin/Alderman West to use the $13,000.00 from the cannabis tax fund to refurbish the Greenwood Cemetery buildings, grounds and equipment. The current balance in the cannabis tax fund is $60,460.00. Alderman Nelson expressed concerns about using the cannabis tax fund. Alderman Nelson said he would rather see this money being used for major projects that may arise. Treasurer Wilkinson said that the cannabis fund is part of the general fund and is not restricted. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING TITLE 9, CHAPTER 12 OF THE MUNICIPAL CODE REGARDING THE USE AND REGULATIONS OF GOLF CARTS AND UTILITY TERRAIN VEHICLES. (2ND READING) ORDINANCE#4217 Attorney Jump said the proposed ordinance will allow the Public Safety Director the authority to revoke or bar someone from having a permit for their utility terrain vehicle if it would jeopardize the public safety. A way to appeal the decision was provided in the proposed ordinance. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND JED RHOADES (15T READING) Spoon River Partnership Economic Development Director Cole McDaniel explained that Jed Rhoades is considering an Airbnb rental above his current real estate office. The proposed agreement is for a $20,000.00 forgivable loan over a 7- year period. There is over $100,000.00 in private investments. There is currently 7 years remaining in the life of TIF 1. The project would be reimbursed one the work is completed and receipts and invoices are submitted. Jed Rhoades explained that he is looking at building two units that would each accommodate 4 people. Parking would be permitted in the front of the business and the parking lot directly behind the business. Jed said he does not see any problems with parking. Construction should be completed in approximately three months. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS AND CONSIDER COLLECTIVE NEGOTATION MATTERS BETWEEN THE CITY OF CANTON AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES. This item will be discussed in executive session. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A CLASS U (CATERING) LIQUOR LICENSE FOR KARL WILLIAMS, DBA SMOKIN GUNS BBQ The liquor commission met and it was their recommendation to send the request to council for final determination. The insurance was received and is on file. The location will be at 1920 North Main Street which is the old Big Racks location. This is now under the name of the Lakeview Banquet and Catering. Karl Williams will be operating Smokin Guns BBQ out of this location. It will be at the banquet hall that alcohol would be served along with his BBQ. Motion and second were made by Aldermen Lovell/Nelson to grant the Class U liquor license for Karl Williams DBA Smokin Guns BBQ. A class U license is for on premise consumption only and for a private event not opened to the public. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. PUBLIC WORKS, WATER& SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A NEW CAT 289D3 XPS COMP-ACT TRACK LOADER AND TRAILER ORDINANCE#4218 The new Cat loader and trailer would be for the WWTP and the expense would come out of the FY21 budget. The price is$69,976.00 which includes two upgrades. There is a 2-year, 2000-hour protection plan with a full warranty. The trailer price is$8,584.00 and includes a 5-year warranty. The total amount for the loader and trailer is $78,560.00 and is within budget. Attorney Jump explained that the 2/3 bidding requirements would be waived to move forward with the purchase. The Mayor will need to vote on this item. This item will be passed as an ordinance waiving the first reading. This would be paid from account# 300-77-58100 Motion and second were made by Aldermen Mayhew/Lovell to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin Mayor McDowell X The motion carried. Motion and second were made by Aldermen Mayhew/Lovell to waive the competitive bid and to adopt the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin Mayor McDowell X The motion carried. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION AUTHORIZING REQUESTS FOR BIDS FOR THE PURCHASE OF ALL OR PART OF LOTS 9-20 (EXCEPTNG LOT 10) OF OLD BEACH ADDITION SUBDIVISION. RESOLUTION #5303 Attorney Jump explained that the agreement covers lots 9 and 11-20 of Old Beach Subdivision. The City would be authorizing a notice to go out and be published. It has to be published for 3 successive weeks in the Ledger and it has to allow for at least 30 days from the first date of publication to open the bids. The bids can only be opened at a regular meeting. The plan is to have the bidding process with sealed bids received on or before 5:00pm on April 30, 2021. The bids will only be accepted by mail or in person. Bids will not be accepted by email. The bids will need to contain the offered price/terms and a description of the plan use which shall be used for residential use only, unless the City were to later approve that would be consistent with the zoning and land use ordinance. Any advance would be subject to annexation by the City. It would be preferred to have the annexation done prior to closing. The bidder would still be required to agree to any pre-annexation agreements that would be required. It is required to be zoned R1. It is zoned R1 right now, but unfortunately the way the zoning ordinance are — upon it being annexed it would convert to conservation because the City will own it. It will then require a rezoning. The City will have some notices to send out as part of the process. Motion and second were made by Aldermen West/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. MAYOR COMMUNICATION The City will open up fishing on the lake on March 27, 2021. The campground custodian will be at the campground selling boat stickers. Mayor McDowell encourages the citizens to use the bulk pickup program the City has in place for any bulk item. Citizens should contact Nancy Mackey at the City building to request a bulk item pickup. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Nelson/West to adjourn into executive session for 5ILCS 120/2 C2, C11 for the purpose of Collective Bargaining. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. City of Canton Reconvened Council Meeting 2 North Main Street Canton IL 61520 ZOOM Video conferencing 03-16-2021 9:25pm Via Zoom Mayor McDowell called the meeting back to order at 9:25pm after the executive session. No further discussion took place in open session. Motion and second were made by Aldermen Mayhew/Alderwoman Hale to adjourn. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Mayor Kent McDowell City Clerk Diana Pavley Rock