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HomeMy WebLinkAbout05-04-2021 Council Meeting Minutes (002) City of Canton Council Meeting City Hall, 2 North Main Street, Canton IL 61520 ZOOM Video conferencing May 4, 2021 6:30PM A regular meeting of the Council meeting was held on May 4, 2021 (6:30pm) via zoom webinar. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Street Superintendent Ron Robinson, Public Safety Director Richard Fairburn, City Engineer Keith Plavec, Comptroller Beka Schultz MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Mayor Kent McDowell PUBLIC PARTICIPATION—. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale Arrived Late Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Andra X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD APRIL 20, 2021 AND THE SPECIAL COUNCIL MEETING MINUTES HELD APRIL 26, 2021 Motion and second were made by Aldermen West/Nelson to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Andra X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN ANDRA CHAMBERLIN, CHAIRMAN TREASURER'S REPORT Motion and second were made by Alderwoman Chamberlin/Alderman Nelson to approve the treasurer's report. Alderwoman Hale joined the meeting. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Andra X Chamberlin The motion carried BILL LIST Motion and second were made by Alderwoman Chamberlin/Alderwoman Lingenfelter to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Andra X Chamberlin The motion carried DISBURSEMENT REPORT Motion and second were made by Alderwoman Chamberlin/Alderman Nelson to approve the disbursement report. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Andra X Chamberlin The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN APPROVAL OF THE OFFICIAL CANVASS OF VOTES FROM THE CONSOLIDATED ELECTION HELD APRIL 6, 2021 The official canvass of votes from the consolidated elected were distributed for review. Motion and second were made by Alderman West/Hale to approve the official canvass of votes from the consolidated election April 6, 2021 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Andra X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING REZONING OF PROPERTY LOCATED ON THE CORNER OF EAST WALNUT, SOUTH 2ND AND VAN BUREN FROM AN 1-2 TO A R-4 ZONING CLASSIFICATION (2ND READING) (REQUEST FROM BLUEBIRD AVENUE LLC) ORDINANCE#4227 Attorney Jump explained that the ordinance would be subject to the transfer of the property. The city will continue with the process. Motion and second were made by Alderman West/Alderwoman Chamberlin to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Andra X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING TITLE 1, CHAPTER 6 OF THE CANTON MUNICIPAL CODE REGARDING REGULAR, SPECIAL AND/OR COMMITTEE MEETINGS. (1ST READING) Attorney Jump explained that he didn't receive very much feedback regarding the special and or committee meetings from the Aldermen. Attorney Jump reviewed the special meeting provisions in the City code and the Illinois Municipal Code. The provisions in the city code are relatively close to the Illinois Municipal Code. The City may want to change some of the committee provisions in the city code. This could be a project for June or July. The code requires the Mayor and three aldermen to approve any special meeting in writing. Attorney Jump said that he is not requesting any action tonight. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SPIRED COLE MCDANIEL Cole McDaniel explained that restaurants, bars and bakeries could take part in the restaurant revitalization fund. The restaurant revitalization fund started on May 3, 2021 and is through the small business administration as part of the stimulus package. Cole said that he and Carla Bobell went business to business delivering flyers to restaurants and bars regarding the program. This is a very powerful program. The idea is that any lost revenue comparing 2019 to 2020 would be replaced through this grant funding. Cole thanked the City of Canton for their continued support for the Spoon River Partnership. The new website launched last week and is successfully up and running. If anyone has any questions or concerns, they can contact Amanda Woodruff at the Chamber. Cole further explained that he currently has 8 projects that he is working on. Cole is working on tracking new business calls and determining the success rate of completing a project. The former antique store at 54 North Main Street will close next week. The developers will do a complete renovation of the building. The project will be approximately$200,000.00. There will be a retail store located inside and a payroll and tax service business that will have an office in the back of the building. Hendrick's Trucking is a proposal at the Industrial Park Alexander Lumber has two separate buildings on their site. Midwest Cedar LLC has 31,000 square feet building portion under contract and will close the end of May. The other building that was the former grocery store is under contract with Tony Pippen. Tony is planning on putting a sports facility inside. Art on Main will take place on June 5, 2021. The Farmers market will also start this same weekend. A few people have contacted Cole regarding the Family Video Store, but right now the owners are not wanting sell the building, but is wanting to lease it at a price of$10,000.00. Alderman Fritz asked Cole to give a timeline on the Arby's Restaurant and the Casey's building on Main. Casey's next step is to start the ground work within the next two weeks. Cole has tried to reach out to Arby's, but has not been able to connect. Cole will continue to reach out to get more information on Arby's. Mayor McDowell said that he spoke with a representative at Ameren who is currently working on getting the power setup for Arby's, so this project is moving forwa rd. Cole met with Bob Senneff regarding the renovation at the hospital. Cole will contact Bob to find the completion date and will bring more information back to council. PUBLIC WORKS, WATER AND SEWER ALDERMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE TO REJECT ANY AND ALL BIDS RECEIVED PURSUANT TO RESOLUTION #5303-A Attorney Jump said that he has not received any bids. The intent is to pass a resolution at the next meeting to re-bid. Attorney Jump said he would request a motion to reject any bids just to clean this up. Motion and second were made by Alderman Mayhew/Nelson to reject any and all bids received. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Andra X Chamberlin The motion carried. MAYOR COMMUNICATION Mayor McDowell said that this past year has been very unique and he appreciates everyone's hard work. OLD BUSINESS NEW BUSINESS SINE AND DIE MOTION and second were made by Aldermen Nelson/Alderwoman Hale to sine and die. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman Andra X Chamberlin The motion carried Mayor Kent McDowell City Clerk Diana Pavley Rock City of Canton Council Meeting 2 North Main Street, Canton 11 61520 via Zoom 05-05-2020 (2nd Meeting) 7:OOPM A regular meeting of the Canton City Council was held on May 4, 2021 from City Hall at 2 North Main Street, Canton, Illinois 61520 via Zoom. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Chris Jump, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Comptroller Beka Schultz, Public Safety Director Richard Fairburn, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY ZOOM CALL TO ORDER ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman Andra X Chamberlin OATH OF OFFICE City Clerk Diana Pavley Rock and Mayor Kent McDowell gave the oath of office at City Hall today at 1:00pm for each other with other witnesses present. City Clerk Diana Pavley Rock gave the oath of office during the council meeting on May 4, 2021 to the City Treasurer, Attorney Jump, Engineer Plavec and the aldermen re-elected. ADOPTION OF ROBERTS RULES OF ORDER Motion and second were made by Aldermen Nelson/West to approve the Roberts Rules of Order. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman Andra X Chamberlin The motion carried. COMMUNICATIONS FROM MAYOR MCDOWELL APPOINTMENTS FOR 2020-2021 FISCAL YEAR Liquor Control Commission (1 year) Michael Freeman, Doug Manock Fire/Police Commission (3 year) Greg Gossett Revolving Loan Committee (1year) Jeff Strode, Kevin Rhoades Parlin Ingersoll Library (3 years) Chris Leighton, Kim Freiley, Keely Voolmar Police Pension Board (2 years) Jeff Strode Joint Planning and Zoning (5 years) Harriett Williams, Phil Fleming Motion and second were made by Aldermen Nelson/Alderwoman Hale to approve the appointments. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. 2021-2022 COMMITTEE CHAIR FINANCE Alderwoman Andra Chamberlin NEGOTIATIONS, GRIEVANCE AND PERSONNEL Alderman Justin Nelson COMMUNITY AND DEVELOPMENT Alderman John Lovell LEGAL AND ORDINANCE Alderman Craig West PUBLIC SAFETY AND TRAFFIC Alderwoman Angela Hale STREETS AND GARBAGE Alderman Jeff Fritz LAKE BUILDING AND GROUNDS Alderman PUBLIC WORKS WATER AND SEWER Alderwoman Angela Lingenfelter 2021-2022 SEATING ARRANGEMENT FOR ALDERMEN Seating Arrangement Angela Hale Craig West Jeff Fritz John Lovell Angie Lingenfelter Justin Nelson Andra Chamberlin Treasurer Attorney Mayor City Clerk Pub. Safety Dir. Mayor McDowell informed everyone that starting June 1, 2021 the City will return to in person meetings at the depot and the City Hall will re-open. A policy will be distributed to ensure safety for everyone during the COVID 19 pandemic which will include wearing masks inside the depot and city hall. COMMITTEE REPORTS: FINANCE ALDERWOMAN ANDRA CHAMBERLIN DISCUSS, CONSIDER AND VOTE ON THE APPROVAL OF A NEW BANK ACCOUNT FOR THE LIBRARY LEVY FUND. Treasurer Wilkinson explained that a separate account needs to be established for the library levy funds. The account will be a non- interest- bearing account at Mid America National Bank. The statute requires that the City establish a special fund for the levy funds. The form will need to be modified to have the City Clerk signature. Kim Bunner from Parlin Ingersoll Library asked I she would be required to establish a special fund as well. The library will setup an ACH for the City to deposit funds. Attorney Jump advised Kim Bunner to discuss the type of account they would setup with their attorney. Treasurer Wilkinson explained that she would receive a computation each month with the funds. The computation report will then be shared with the library. Motion and second were made by Alderwoman Chamberlin/Nelson to approve the new bank account for the library levy funds. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A PROPOSAL FROM MID CENTURY COMMUNICATION FOR TELEPHONE SERVICES. RESOLUTION #5312 The City purchased new equipment from Mid Century a few weeks ago. The council wanted to pass the new service agreement in the new Mayoral term. The proposed agreement is for three years. There will be a separate service agreement for the police department. Currently they are working on a solution so it will not interfere with the 911 lines. A cost has not yet been determined for the problem that was encountered within the police department. Alderman Nelson expressed concerns over the problems they encountered and the extra cost- since this was already addressed and the City was told that this would not happen. Treasurer Wilkinson said she could further discuss this with Mid Century. Alderman Fritz said he would recommend tabling this item until more information is brought back from Mid Century Communication. Currently the police department is waiting on Reagan Communication to get a piece of equipment that would then allow Mid Century to proceed. Alderman Fritz said he is also concerned with the additional charges on what was originally anticipated. Currently the city is paying Call One on a month- by- month basis until the issues are resolved with Mid Century. Motion and second were made by Alderwoman West/Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT WITH MAURER STUTZ, INC. TO PERFORM CITY ENGINEERING SERVICES TO THE CITY OF CANTON. RESOLUTION #5313 Motion and second were made by Alderwoman Fritz/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPOINTING A CITY ATTORNEY AND APPROVING AN AGREEMENT WITH DAVIS & CAMPBELL LLC PERTAINING TO LEGAL SERVICES FOR THE CITY OF CANTON RESOLUTION #5314 Alderman Lovell asked what Attorney Jump anticipates the extra charges would be. Attorney Jump said he would not be able to provide a firm number, but the general retainer amount is lower than what was contracted before. The items included in the general retainer fee are the following items • Regular meeting attendance and executive session • Agenda items • Regular ordinances • Communication between the Mayor and Council • Ordinance Violations • Other general matters The hourly rates will be more for employment and labor matters, litigation, more extensive research and items more involved. The Mayor would be able to watch the attorneys time on the hourly rate items. Last year the retainer fee for the attorney was$75,000.00-this is the amount that was decreased this year to $65,000.00. The hourly agreement is newly added this year. Alderman Fritz said he would like a modification made to the proposed agreement that would change the fee structure that is estimated by the attorney-this should be changed to -estimated by the attorney and the mayor. Motion and second were made by Alderwoman West/Lovell to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A MASTER SERVICES AGREEMENT AND/OR STATEMENT OF WORK WITH CLIFTON LARSON ALLEN FOR CERTAIN ACCOUNTING SERVICES. Attorney Jump explained that Clifton Larson sent over a proposed agreement, but there are some changes that will likely take place regarding the budget director. Attorney Jump said he has been in discussion with their counsel. The City will likely switch to a format that the budget director will likely be someone else, but the intention is to still have Clifton Larson Allen providing budget advice and help put the budget together by doing the work. Clifton Larson Allen would prefer that the City appoint someone else. Attorney Jump would like to table this item until the next meeting. Motion and second were made by Alderwoman West/Nelson to table this item. Discussion: Alderwoman Lingenfelter asked if the budget manager would be an outside company. Attorney Jump explained that the City is looking at the options. The City could tie this under the Treasurer's duties, or under the Mayor's duties. This would allow Clifton Larson someone to report directly to. Attorney Jump said it will be strictly for the purpose of title only-so Clifton Larson Allen can continue to provide the services. This will allow the City to name someone as Budget Officer under the Budget system. Treasurer Wilkinson said that she would not require any additional pay since she already helps with the budget. Mayor McDowell said that if it is decided to put this under the Mayor's duties, he would not require additional pay. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24927 EAST OLD BEACH ROAD CANTON IL PIN 10-09-30- 206-006 (1ST READING) ORDINANCE#4228 Attorney Jump said he would like to have the first reading of the ordinance waived. A few provisions of the ordinance were updated and a few language revisions. The closing is scheduled for tomorrow. Motion and second were made by Alderman West/Lovell to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. Motion and second were made by Alderman West/Alderwoman Hale to approve the ordinance with the final revisions made by Attorney Jump and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND BEN HENDRICKS TRUCKING, INC. (1ST READING) This item is being moved on the agenda so it will be discussed after the sale of the lot. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND ANTHONY PIPPIN (1ST READING) ORDINANCE#4229 Cole McDaniel said that Anthony Pippin is closing on this property so waiving the first reading will help move this project along. Cole further explained that the TIF agreement is structured so it would be reimbursed over a 5-year period versus upfront reimbursement. Anthony is planning on closing the middle to the end of May. Motion and second were made by Alderman West/Alderwoman Chamberlin to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. Motion and second were made by Alderman West/Alderwoman Lingenfelter to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TAX INCREMENT FINANCING (TIF) DISTRICT REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND K&B HOLDING, LLC AND GABRIEL BARTON AND MANDY KOSOWKSI (1ST READING) Cole McDaniel asked to table this item. The name of the holding company is in the process of changing. The redevelopment agreement will need to be changed to reflect the correct name. Motion and second were made by Alderman West/Nelson to table the ordinance until the next council meeting. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS AND CONSIDER COLLECTIVE NEGOTIATING MATTERS BETWEEN THE CITY OF CANTON AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES This item will be discussed in executive session. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE SALE OF OUTLOT 1 OF THE SUBDIVISION OF ENTERPRISE INDUSTRIAL PARK. (1sT READING) ORDINANCE#4230 Motion and second were made by Alderman Lovell/Alderwoman to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. Motion and second were made by Alderman Lovell/Alderwoman to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. Attorney Jump explained that the bid proposal was sent out to everyone to review. To be able to get the TIF funds, they must first incur the TIF eligible expenses. The closing will take place as quickly as possible. Attorney Tinsman is currently doing the title work. The TIF counsel did assist in putting together the proposed ordinance and the TIF redevelopment agreement. Motion and second were made by Alderman Lovell/Alderwoman Hale to approve the sale of outlot 1 of the subdivision of Enterprise Industrial Park and place the ordinance on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin Mayor McDowell X The motion carried. RECONVENED LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND BEN HENDRICKS TRUCKING, INC. (1sT READING ORDINANCE#4231 Motion and second were made by Alderman West/Alderwoman Lingenfelter to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. Motion and second were made by Alderman West/Alderwoman Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. PUBLIC WORKS, WATER& SEWER ALDLERWOMAN ANGELIA LINGENFELTER, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING THE 2021 MAINTENANCE PROGRAM INCLUDING: RESOLUTION #5315 a. MAINTENANCE RESOLUTION b. MUNICIPAL ESTIMATE OF MAINTENANCE COSTS c. MAINTENANCE ENGINEERING AGREEMENT d. DELIVER AND INSTALL PROPOSAL BOOKLET COVER 21-00000-01-GM e. DELIVER AND INSTALL PROPOSAL BOOKLET COVER 21-00000-02-GM f. FORMAL CONTRACT PROPOSAL BOOKLET COVER 21-00000-03-GM City Engineer Keith Plavec said the proposed agreements involve the annual motor fuel tax programs. The first item is the Resolution for Maintenance under the Illinois Highway Code. It is recommended that the City ask for$650,000.00 from their MFT account to be held for this year's program. The estimate of maintenance cost is the breakdown that outlines some pavement striping, spray patching, seal coat and the milling and overlay The maintenance engineering agreement allows the work to be paid for and putting together the bid documents. The construction and engineering also include money for a subconsultant to do the material testing to meet IDOT requirements. The estimate is just over$600,000.00, but it is requested to approve up to $650,000.00 in the event bids come in over the amount. This was a budgeted item under the system maintenance account. Motion and second were made by Alderwoman Lingenfelter/West to approve the resolution for maintenance under the 2021 maintenance program. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. Motion and second were made by Alderwoman Lingenfelter/Hale to approve the municipal estimate of maintenance costs for the 2021 maintenance program. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. Motion and second were made by Alderwoman Lingenfelter/Nelson to approve the maintenance engineering agreement for the 2021 maintenance program. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. DISCUSS CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT WITH MAURER STUTZ INC FOR THE CDBG BLOCK GRANT SANITARY SEWER REHABILITATION PROJECT. RESOLUTION #5316 The project will primarily cover Lincoln Street, Harvester Road, Ingersoll Blvd and Ingersoll Court. The estimated cost is $14,500.00. Keith Plavec explained that he helped the City apply for a grant though DCEO in the amount of $550,000.00. The project will involve some sewer lining and manhole lining in an area that has experienced some basement backup complaints over the last few years. The grant only covers grant administration and construction. It does not include engineering design or construction. The design does not require permitting. Maurer and Stutz will be present, but they are also requesting the City of Canton to be present while work is being performed to check it to help keep the costs down. This was a budgeted item under the system maintenance account. Motion and second were made by Alderwoman Lingenfelter/Hale to approve the resolution with Maurer Stutz Inc for the CDBG grant sanitary sewer rehabilitation project. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. PUBLIC SAFETY&TRAFFIC ALDERWOMAN HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ LAKE, BUILDINGS & GROUNDS ALDERMAN JEFF FRITZ ACTING CHAIRMAN DISCUSS, CONSIDER, AND VOTE ON A RESOLUTION AUTHORIZING REQUESTS FOR BIDS FOR THE PURCHASE OF ALL OR PART OF LOTS 12-20 OF OLD BEACH ADDITION SUBDIVISION. RESOLUTION #5317 Attorney Jump explained that he selected some dates to put in the proposed resolution to keep everything moving along. Attorney Jump would like this published right away. The hope is to have bids in by June 11, 2021 and then have the bids opened by June 15, 2021. There are no structures on lots 12-20. The City is keeping lot 11 for potential turn around space, or if the City would need it for any other reason. Lot 9 would be published for lease. Motion and second were made by Aldermen Fritz/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin Mayor McDowell X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24803 EAST OLD BEACH ROAD, CANTON IL -PIN NO 10- 09-30-26-003 (LOT 3) -2"d READING. ORDINANCE #4232 Motion and second were made by Aldermen Fritz/Nelson to approve ordinance and authorizing the lease of municipally owned real property located at 24803 East Old Beach Road- Lot 3. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin Mayor McDowell X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24792 EAST OLD BEACH ROAD, CANTON IL-PIN NO 10- 09-30-26-002 (LOT 2) ORDINANCE#4233 Motion and second were made by Aldermen Fritz/West to approve the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin Mayor McDowell X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED ON THE SOUTH SIDE OF EAST OLD BEACH ROAD, CANTON ILLINOIS-PIN NO 10-09-30-26-010 (LOT 10). ORDINANCE#4234 Lot 10 has some additional restrictions that lots 2 and 3 do not. This is to remain a garage at this point and is tied to lot 3. If the lease to lot 3 should terminate, then the lease for lot 10 would terminate. There is also language in this ordinance about a possible annexation. Motion and second were made by Aldermen Fritz/Nelson to approve the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin Mayor McDowell X The motion carried. OLD BUSINESS: NEW BUSINESS: ADJOURNMENT Motion and second were made by Aldermen Nelson/Alderwoman Lingenfelter to adjourn into executive session. 51LCS120/2 C2 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderman Andra X Chamberlin The motion carried. Diana Pavley Rock, City Clerk Kent McDowell, Mayor