HomeMy WebLinkAboutOrdinance #1032
ORDINANCE NO. 10 3 2
AN ORDINANCE ESTABLISHING CHAPTER 18, TITLE 1 OF THE CANTON MUNICIPAL CODE
RELATING TO THE PURCHASE OF MUNICIPAL SUPPLIES, EQUIPMENT, VEHICLES, AND
OTHER ITEMS OF PERSONAL PROPERTY THROUGH A COMPETITIVE BIDDING PROCESS AFTER
ADVERTISEMENT.
V~fi~RFAS, the Canton City Council has determined that it is necessary and
in the best interest of the City of Canton to purchase major acquisitions of
supplies, equipment, vehicles, and other items of personal property through a
competitive bidding process after advertisement.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CAN'T'ON,
Fulton County, Illinois as follows:
1. That Chapter 18, Title 1 of the Canton Municipal Code entitled,
"Municipal Purchases" is hereby established to read as follows:
"1-18-1: PURCHASE ORDERS AND CONTRACTS - COMPETITIVE BIDS: Except as
otherwise herein provided, all purchase orders, contracts, or
agreements of whatever nature, for the purchase, lease, or sale of per-
sonal property, materials, equipment, or supplies, involving amounts in
excess of $5,x00.00, made by or on behalf of the City of Canton, shall
be let by free and open competitive bidding after advertisement, to the
lowest responsible bidder.
1-18-2: PURCHASE ORDERS AND CONTRACTS - LESS THAN ~.~,000.00. All
purchase orders, contracts, or agreements, as defined above,
which shall involve amounts of $S,Z100.00, or less, shall be let in the
manner prescribed above whenever practicable, except that such purchase
orders, contracts, or agreements may be let in the open market in a manner
calculated to insure the best interests of the public, after solicitation
of bids by mail, telephone, or otherwise.
1-18-3: EXCEPTIONS: Contracts which by their nature are not adapted
to award by competitive bidding, contracts for supplies, mater-
ials, parts, or equipment which are available from a single source, con-
tracts for utility service, and contracts let in the case of an emergency
(so declared by the Corporate Authorities), shall not be subject to the
competitive bidding requirements of this Ordinance.
1-18-4: WAIVER OF REQUIRhfi~'I'S: The Corporate Authorities of the City
of Canton may, in any given instance, by a 2/3 vote thereof,
waive the competitive bidding requirements of this Ordinance when such
waiver clearly appears to be in the public interest.
1-18-5: ADVERTISEMENT FOR BIDS - DEPOSITS: All proposals to award
purchase orders, contracts, or agreements in excess of $~,J00.00
shall be published at least once in a secular English language newspaper
(daily or weekly) of general circulation throughout the City of Canton with
such publication to be not less than ten (10) consecutive calendar days in
advance of the date announced for the receiving of bids. Advertisements
for bids shall describe the character of the proposed purchase order, contract,
or agreement in sufficient detail to enable the bidders thereon to know what
their obligations will be, either in the advertisement itself, or by reference
to detailed plans and specifications on file at the time of the publication of
the first announcement. Such advertisement shall also state the date, time,
and place assigned for the opening of bids, and no bids shall be received
subsequent to a time indicated in the announcement. The Canton City Council
may extend the time for the opening of such bids by publication as aforesaid
to a time not more than two (2) regular City Council meetings subsequent to
the date originally announced for the opening of bids. Bids may, as appropriate,
be required to be accompanied by a cashier's check of certified check, as a
deposit of good faith, in an amount not to exceed l00 of the total bid amount.
1-18-6: BID SPECIFICATIONS: All bid specifications shall state that
the Canton City Council reserves the right to alter or amend
bid specifications without notice, to withdraw the bid specifications,
and to reject any and all bids without assignment of reason therefor..
Further, all bid specifications shall provide that, as a condition to
the making of any bid, the bidder and any person claiming through the
bidder irrevocably waives any claim for damages or out-of-pocket expenses
caused by the City of Canton's alteration or amendment of bid specifica-
tion, withdrawal of bid specifications, or rejection of bids.
1-18-7: OPENING OF BIDS: All bids shall be opened publically by an
officer or employee of the City of Canton at a date, time and
place set by the Canton City Council (or, by a Committee thereof), which
such date, time, and place of the public opening shall be set forth in the
advertisement for bids.
1-18-8: RESPONSIBILITY OF BIDDERS - DETERMINATION: In determining the
responsibility of bidders, the Canton City Council may take into
account other factors in addition to the bidder's financial responsibility,
such as past records of transactions with the bidder, experience, adequacy
of equipment, ability to complete performance within a specified time limit,
and other pertinent considerations.
1-18-9: ASSIGNMENT OF CONTRACTS: No contract awarded to the lowest respon-
sible bidder shall be assignable or sublet by the successful bidder
without the prior written consent of the Canton City Council. In no event
shall a contract or any part thereof be assigned br sublet to a bidder who
has been declared not to be a responsible bidder."
2. 'T'hat this Ordinance shall be in full force and effect immediately after
its passage by the City Council of the City of Canton, Fulton County, Illinois, and
approval by the Mayor thereof.
PASSID by the City Council of the City of Canton, Fulton County, Illinois at a
regular meeting this 17 thday of J m y , 1984, upon a roll call vote as follows:
AYES: Aldermen Kovachevich, Savill, Sarff, Workman, Carl, May,
Horr.
NAYS ; N one .
~~; Aldemman Hammond.
APPROVID
Donald E. Edwards, Mayor.
ATTEST:
/~ ~ ,~
N Whites, ity Clerk
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