HomeMy WebLinkAboutResolution #5299 - reporting the need for confidentiality or confidential treatment of closed meeting minutes RESOLUTION NO. 5299
A RESOLUTION REPORTING THE NEED OF CONFIDENTIALITY OR
CONFIDENTIAL TREATMENT OF CLOSED MINUTE MEETINGS PURSUANT TO
THE ILLINOIS OPEN MEETINGS ACT
WHEREAS, Section 2.06(d) of the Illinois Open Meetings Act (5 ILCS 120/2.06)
provides:
(d) Each public body shall periodically, but no less than semi-annually, meet to
review minutes of all closed meetings. At such meetings a determination shall be
made,and reported in an open session that(1)the need for confidentiality still exists
as to all or part of those minutes or(2)that the minutes or portions thereof no longer
require confidential treatment and are available for public inspection. The failure
of a public body to strictly comply with the semi-annual review of closed session
written minutes, whether before or after the effective date of this amendatory Act
of the 94th General Assembly, shall not cause the written minutes or related
verbatim record to become public or available for inspection in any judicial
proceeding, other than a proceeding involving an alleged violation of this Act, if
the public body,within 60 days of discovering its failure to strictly comply with the
technical requirements of this subsection, reviews the closed session minutes and
determines and thereafter reports in open session that either (1) the need for
confidentiality still exists as to all or part of the minutes or verbatim record, or (2)
that the minutes or recordings or portions thereof no longer require confidential
treatment and are available for public inspection.
WHEREAS, the City Council of the City of Canton has reviewed its closed meeting (or
"Executive Session")minutes, having occurred from May 5,2020 to January 19,2021, in order to
report whether (1) the need for confidentiality still exists as to all or part of those minutes or (2)
whether the minutes or portions thereof no longer require confidential treatment and are available
for public inspection; and
WHEREAS,the City Council believes the need for confidentiality still exists to all or part
of said closed meeting minutes.
NOW,THEREFORE,be it resolved by the City Council of of the City of Canton,Illinois,
the following:
1. A need for confidentiality still exists for the closed meeting minutes, and verbatim
record from said closed meetings, from May 5, 2020 to January 19, 2021, with the
exception of those set forth in Paragraph 2 below.
2. The following closed meeting minutes (or portions thereof) from May 5, 2020 to
January 19, 2021 no longer require confidential treatment and are available for public
inspection: None
3. The City Clerk is hereby instructed to make the closed meeting minutes included in
Paragraph 2, if any, available to the public for inspection and/or review. The City Clerk
is instructed to partially redact any portion of the minutes that contain information that
has not been approved by the City Council for public inspection.
4. This Resolution shall be in full force and effect immediately upon its passage by the
City Council of the City of Canton, Fulton County, Illinois.
PASSED THIS 19th day of January, 2021.
AYES:
NAYS:
ABSENT:
APPROVED THIS 19th day of January, 2021.
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A I. / Kent McDowell,Mayor
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Diana Pavley-'ock, City Clerk
EXHIBIT A
CITY OF CANTON
REVIEW OF CLOSED/EXECUTIVE SESSION MINUTES
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1/7/2020 afscme •rievance u'date,Fire arbitration u$date E E
Update on Pending matters with Ameren,Arbitration
2/18/2020 with Travis Pollitt,Arbitration with Fire Union,Part E E
time grievance with AFSCME,Retirement of Keith
Grant
3/3/2020 Executive session minute discussion on past executive E E
miutes not reviewed
Update on AFSCME Arbitration,Pending AFSCME
3/17/2020 Grievance,Demain to Bargain,Police union grievance, E E
Arbitration
4/7/2020 Closed meeting minutes,Grievance with the police E E
union
Reviewed Executive Session Minutes/Review again ---
October 07 2020
5/5/2020 No Executive Session ---
6/16/2020 No Executive Session ===
6/16/2020 No Executive Session
6/26/2020 No Executive Session
7/7/2020 No Executive Session ===
7/21/2020 No Executive Session
8/4/2020 No Executive Session ===
8/18/2020 No Executive Session
9/8/2020 No Executive Session ===
9/22/2020 No Executive Session ---
10/6/2020 No Executive Session ---
10/20/2020 Grievance by Canton PD Union PB&PA#52(Meeting
#1) E E
10/20/2020 Grievance by Canton PD Union PB&PA#52(Meeting
#2) E E
Grievance Update.Lease for Cable Contracting
11/2/2020 Company.Setting the Price for the Purchasing of
Property E
11/3/2020 No Executive Session -E
Covid-19 Personnel Policy/Additional Sick Time.
Update on McCabe Grievance.International Harvester
11/17/2020 Site. E E
12/1/2020 No Executive Session ---
12/15/2020 No Executive Session ---
1/5/2021 Union Ne otiations,Navistar U date E E
1/19/2021 No Executive Session ---
_ APPROVE WITH RESOLUTION#5299
Next review June 2021 --=