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Home My WebLink About11-17-2020 Council Meeting Minutes City of Canton Council Meeting 2 North Main Street Canton IL 61520 ZOOM Video conferencing November 17, 2020- 6:30pm Webinar A regular meeting of the Council meeting was held on November 3, 2020 (6:30pm) via zoom webinar. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility DirectorJoe Carruthers,Street Superintendent Ron Robinson, Beka Schulz-CLA„ City Engineer Keith Plavec, System Maintenance Director Dash Wilson, Public Safety Director Richard Fairburn MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Mayor Kent McDowell PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD NOVEMBER 3, 2020 APPROVAL OF THE PUBLIC WORKS REPORT Motion and second were made by Aldermen Lingenfelter/West to approve the consent agenda and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERWOMAN ANDRA CHAMBERLIN, CHAIRMAN BILL LIST Motion and second were made by Alderwoman Chamberlin/Mayhew to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON LEVYING AND ASSESSING TAXES FOR CORPORATE PURPOSE, OR ESTIMATE THEREOF FOR THE CITY OF CANTON FOR FY STARTING MAY 1, 2021 AND ENDING APRIL 30, 2022 Prior discussion took place at the last committee meeting and it was recommended to propose a 0% increase for the City portion of the levy. The City previously received a request from Parlin Ingersoll Library to levy funds for them. The total request from the library was a little over $290,000.00. The amount requested from the library plus the 0% increase from the City would create a 10.2% increase to the citizens which would require a truth in taxation hearing. Trygve Meade (President of the Board of Trustees for the Library) was present at the meeting along with Library Director Kim Bunner. Comptroller Beka Schultz explained that the auditor previously recommended that the City work on building their reserve balances—and the City has been building the reserves over the last few years. This year all funding has been shifted to the pensions (and not adding to the other balances), since the City is aware that pensions continue to increase. The City would not be increasing the reserves this year. Alderman Mayhew said he is very concerned with raising taxes for the citizens. COVID 19 has created an extra layer of uncertainty for everyone. Attorney Jump explained that the Library's request is mandated by statute and there is not much the City can do. The City would be required to levy on behalf of the library. The amount requested from the library creates a substantial increase in the levy. Comptroller Schultz explained that the City does not have much say on levying on behalf of the library, but the City does have the authority to look at the amount that they are going to levy for the City. In the last few years,the City typically does a 1.5%increase for the levy. The Committee did recommend a 0% increase for the City portion. Further discussion took place regarding the library's request and the fact that this will be a request that will be made in following years as well. Alderman Mayhew again expressed concerns about having the tax payers paying additional taxes for the library's request. Trygve Meade stated that the library did not take this request lightly. The library did make some improvements to address some safety concerns and meet some of the state standards. The impact of the minimum wage increase was part of the reason the levy is needed. The library did reduce staffing and hours to help with the overall budget. The library would be facing a deficit in their budget and realized that the request for the levy was necessary. The average impact per household will be $48.00 per year. The library does look for grants; however, this year has been very difficult. Grants are always a one-time thing and it will not be a long-term fix for the library. The library currently has 6 full time employees and 7 are part time. Further discussion took place regarding the trust fund that the library uses. Much of the future of the trust will be dependent upon the market. The library's budget deficit over the last year was approximately $19,000.00- which is pretty good considering the library has a $600,000.00 annual budget. This is the same projected deficit after the minimum wage increase. Attorney Jump said he does think it is important for the Council to consider potential reductions in revenue coming into the City for the next year. Mayor McDowell said the Council will need to decide if they are going to have a 0% increase for the City this year. There would be a truth in taxation hearing unless the City would make further cuts. The City is currently 35%funded for the fire pension and 75% funded for the police pensions. Alderman Mayhew said he is concerned with the underfunding of the fire pension fund. Motion and second were made by Alderman Fritz/Lovell to approve the 10.26% estimated levy ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Motion and second were made by Aldermen Mayhew/Hale to go into executive session for 51LCS 120/2 C1,C2,C6,C11 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried City of Canton Reconvened Council Meeting 2 North Main Street Canton IL 61520 ZOOM Video conferencing November 17, 2020- 8:53pm ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE CITY OF CANTON AND CENTRAL CABLE CONTRACTORS FOR SPACE AT THE IH SITE- RESOLUTION #5287 Attorney Jump is working on some final revisions to the agreement with Central Cable Contractors and is also waiting on the legal description to include in the lease. Motion and second were made by Alderman West/Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Mayor McDowell voted Aye DISCUSS, CNSIDER AND VOTE ON A RESOLUTION APPROVING AN ENGAGEMENT AGREEMENT BETWEEN THE CITY OF CANTON AND DAVIS &CAMPBELL LLC- RESOLUTION #5288 Motion and second were made by Aldermen West/Lingenfelter to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON ORDERING A SURVEY NECESSARY FOR ANNEXATION OF CITY OWNED PROPERTY(CANTON LAKE) Engineer Plavec explained that the City discussed the portion of the Lake at Old Beach Addition having annexed into the City as part of possible land purchase. There are four parcels before you get to the piece of land. Engineer Plavec wanted to reach out to Ron Cloninger to get a price for the survey compared to Maurer and Stutz. The preliminary estimate from Ron Cloninger for this project is $7,000.00 and would include all of the research at the courthouse, field work and preparing a plat with the required descriptions. The project would be started the last part of November with plans to complete in December. Ron requested a meeting to confirm final costs. No lake lot leases are within this proposed annexation area discussed until you get to the Old Beach Addition—and this would ultimately be brought in. The lake fund currently has $82,000.00 as of the end of October. The intention is to reimburse the cost of the survey after the sale. Motion and second were made by Aldermen West to approve the ordering of a survey necessary for annexation of City owned property at Canton Lake. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER& SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN MAYOR COMMUNICATION Mayor McDowell said this was the 3rd anniversary of the explosion. A ceremony will take place at a later time with a dedication. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen West/Hale to adjourn ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Mayor Kent McDowell City Clerk Diana Pavley Rock