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HomeMy WebLinkAbout08-04-2020 Council Meeting City of Canton Council Meeting 2 North Main Street Canton IL 61520 ZOOM Video conferencing August 4, 2020 Webinar ID 820 9822 9073 6:30PM A regular meeting of the Council meeting was held on August 4, 2020 (6:30pm) via zoom webinar. The webinar ID 820 9822 9073 STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility Director Joe Carruthers, Street Superintendent Ron Robinson, Beka Schulz- CLA„ Public Safety Director Richard Fairburn, City Engineer Keith Plavec MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION — Mayor Kent McDowell PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell asked to move part of his communications to the beginning of the meeting. APPOINTMENT Mayor McDowell stated that he would like to appoint Andra Chamberlin to the vacant seat left by Alderman Ryan Mayhew. Motion and second were made by Aldermen Nelson/Lovell to approve the appointment. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. City Clerk Diana Pavley Rock administered the Oath of Office to Andra Chamberlin. Andra was born and raised in Canton- left for college and received a degree in the medical field and then returned to Canton. Andra has two children and is married to Dr. Jason Chamberlin. Andra most recently worked at Rise in Canton, and hopes to return to substitute teaching in the fall. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JULY 21, 2020, TREASURER'S REPORT Alderman Fritz asked Treasurer Wilkinson to go over a few areas on the Treasurer's Report. One area of concern is the May receipts from 2019 to 2020 are down 50% on income tax and 55% on replacement tax. The June receipts are down this year from 2019 by 6% on the City's sales tax- these areas represent 36% of the total general fund revenues. Treasurer Wilkinson explained that replacement tax is only paid out 9 times per year. The City will closely monitor this and hope that it will flatten out. Part of this has to do with income tax filing. This year people were filing their income taxes in July- so hopefully we will see some increases in not only replacement tax, but also with the income tax. Treasurer Wilkinson stated that the sales tax is down- which represents what the businesses collected in March. This area will also be closely monitored in the coming months. Comptroller Beka Schultz further explained that part of the sales tax figures represents a delay due to businesses being shut down. Fulton County was late in sending out property tax bills- which will also create a delay. The first installment of property tax payments usually represents the larger portion received. The City received the first distribution from the property taxes from the County on of July 31, 2020. This will be reflected on the July Treasurer's Report. The City also received a payment from the State for the prison's water bill of approximately $140,000.00 and another large payment of $540,000.00 in June. The City should also see a payment from the marijuana dispensary in October from the sales tax. COMPTROLLER'S REPORT Motion and second were made by Aldermen Nelson/Lingenfelter to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN ANDRA CHAMBERLIN- CHAIRMAN BILL LIST Motion and second were made by Aldermen Chamberlin/Nelson to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISBURSEMENT REPORT Motion and second were made by Aldermen Nelson/Lingenfelter to approve the disbursement report. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN ALDERMAN JUSTIN NELSON (ACTING CHAIR) DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE TRI COUNTY REGIONAL PLANNING COMMISSION (GRANTOR) AND THE CITY OF CANTON(GRANTEE) FOR THE CENSUS GRANT PROGRAM IN THE AMOUNT OF $5,000.00 RESOLUTION #5274 City Clerk Diana Pavley Rock explained that the Council previously approved an agreement with Tri County for a $15,000.00 grant. The City is eligible for an additional $5,000.00 grant with Tri- County for the census outreach. This additional grant could be used between now and the end of October. Motion and second were made by Aldermen Nelson/Lingenfelter to approve the agreement between Tri County Regional Planning Commission and the City of Canton for the Census grant program in the amount of$5,000.00 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. City Clerk Diana Pavley Rock explained that the City is current at a 71% response rate. Diana and a few others on the committee will be going to Wal-Mart and Hy-Vee to do some census outreach and try to get some of the citizens that has not yet completed their census to do so. Diana further explained that she just received word today that the Census Bureau is going to close their census work one month early due to the pandemic. This will make it even more important for the citizens to get their census completed. Diana said that it is so important that we capture the remaining 30% of the population that has not completed their census. The results of this census will impact our community for the next 10 years- and we simply can't afford to have an undercount. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY & INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER & SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN DISCUSS AND CONSIDER THE DEVELOPMENT OF A PARCEL OF PROPERTY FOR RESIDENTIAL PURPOSE OWNED BY THE CITY NEW CANTON LAKE Discussion took place regarding the location of the proposed development. Alderman Quin Mayhew explained that he went out to the lake to view this area. Alderman Mayhew said he is a little concerned about the location of the spillway and the safety concerns. Utility Director Joe Carruthers said that he was asked if there is a regulation on the footage on the buoys with the spillway. This area has a tendency to be dangerous- so it is a good idea to keep people back from this area. Engineer Plavec will be bringing additional information back on this topic. A recommendation is that anytime you have a concrete spillway, the City would need to have proper signage, buoys and barriers to protect the citizens. Jed Rhoades said that he did some measurements. For what they are proposing on the southwest corner of the 11.3 acres is about 415 feet to the dam and about 470 feet to the closest portion of the spillway. On the west side of the lake where the buoys are at—is only around 312 feet to the dam. Jed said they would still be another 100 feet away from the dam, where the buoys are on the west side, and about 470 feet to the spillway. The property extends 300-400 feet past the buoys. Alderwoman Lingenfelter asked if each of the proposed residential properties would be allowed to have a boat dock. Jed explained that the six lots that are located on Dal Bar would be allowed- if within the City guidelines. The other six on Old Beach Road would have a shared beach access, but boat slips in this area has not been discussed. Mayor McDowell said he discussed with Jed the possibility of purchasing some boat slips on the Old Beach Road for the community to be identical to the others recently placed. These slips could then be rented for those building houses. The City is wanting to get the existing boat slips at the old beach area paid for before putting in any additional slips. Mayor McDowell further discussed annexing the properties so the City could get the tax money instead of the county or the township. Attorney Jump said the City could do a sale of surplus land- but a certified appraisal would be required. A few publishing requirements would also be required. A resolution would be presented to Council with certain terms of the sale with a 2/3 approval of the corporate authorities. The price would need to be at least 80% of the appraised value. The other option would be opening this for bid, where the City would dictate the terms they would want to see in the bids. The City could accept a bid that would be found to be in the best interest of the City. Ultimately it is up to the Council on how to proceed. Attorney Jump would either need to draft an ordinance putting it up for bid, or a resolution regarding a potential sale of surplus real estate. Jed said he would be willing to absorb the cost of the appraisal. Alderman Mayhew said that there is a lot of property at the lake to be developed, but is very concerned about the proposed area due to how close it is to the spillway. Alderman Nelson said that the City currently does not have a place for development that would be desirable to professionals and thinks this would be a good thing for the community. Engineer Plavec will bring back additional information for review. A committee meeting will be scheduled to further discuss prior to being brought back to council. DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A UTILITY EQUIPMENT HAULER FOR CEMETERY OPERATIONS The City is considering purchasing a John Deere Gator in the amount of $6,700.00 for the cemetery. This will be used to help haul equipment around the cemetery. The City currently has a 1982 International tractor and a 4-door truck from the street department. Sexton Kyle Jansen further explained that both of the older vehicles have some repair issues and he is needing something more reliable. There is currently money in the budget for this purchase and the cemetery will also be doing some projects in-house that will free up some extra money to go toward this purchase. Motion and second were made by Aldermen Mayhew/Nelson to approve the purchase of a utility hauler for cemetery operations. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. MAYOR COMMUNICATION John Barclay passed away this past week and a visitation will be held tomorrow at Sedgwick Funeral Home from 10:00-11:30. A private graveside will be held in Elmwood. The City previously honored Mr. Barclay on February 4, 2020 on his 103rd birthday. Fulton County currently has a total of 28 positive COVID cases with 4 cases currently active. 24 cases are recovered. There have been approximately 50 tests per day through the month of July. There were approximately 100 tests administered within the first three days of August. Mayor McDowell said the numbers are low in Fulton County compared to surrounding communities and contributes this to the citizens taking proper precautions by social distancing, wearing masks and washing hands. The Canton Union School District will be going to an E- Learning platform. Teachers begin on August 12th and students will begin on August 19, 2020 with E-Learning. Fulton County does not currently have an open COVID testing site -however this is something that is being worked on. The City is working together with the CURE funds and getting items together that could be reimbursed. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Nelson/Lovell to adjourn without the need for executive session. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Mayor Kent McDowell City Clerk Diana Pavley Rock