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HomeMy WebLinkAbout07-21-2020 Council Minutes City of Canton Council Meeting 2 North Main Street Canton IL 61520 ZOOM Video conferencing July 21, 2020 6:30PM A regular meeting of the Council meeting was held on July 21, 2020 (6:30pm) via zoom webinar. The webinar ID 894 6232 8624 Kent McDowell, Mayor of the City of Canton, as head of the public body, as defined in subsection (e) of Section 2 of the Freedom of Information Act, has determined that an in-person meeting or a meeting conducted under the Illinois Open Meetings Act is not practical or prudent because of a disaster, as defined in Section 4 of the Illinois Emergency Management Agency Act, which has been declared by the Governor of the State of Illinois. The City of Canton is covered by the disaster area declared by the Honorable Governor J.B. Pritzker. Further, pursuant to the Open Meetings Act, this meeting (including open and closed portions thereof) will be conducted by video conference (via Zoom). The Mayor will be physically present at the meeting location, located at City Hall, 2 N. Main Street, Canton, Illinois.61520. All other requirements of 5 ILCS 120/7(e) will be followed. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility DirectorJoe Carruthers,Street Superintendent Ron Robinson, Beka Schulz-CLA„ Public Safety Director Richard Fairburn,System Maintenance Director Dash Wilson, City Engineer Keith Plavec MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION—Mayor Kent McDowell PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JULY 7, 2020 PUBLIC WORKS REPORT POLICE REPORT FIRE REPORT Motion and second were made by Aldermen Nelson/Lingenfelter to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin x Nelson Alderwoman x Lingenfelter Alderman Fritz x Alderwoman Hale X Alderman West x Alderman Lovell x Alderman Quin x Mayhew Alderman- The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN, CHAIRMAN ALDERMAN QUIN MAYHEW (ACTING CHAIR) BILL LIST Alderman Fritz said he had a question,on the bill list. The question was on the item under videographer for$900.00 for May-July. Alderman Fritz said that the City has not had the meetings videotaped for several months due to the pandemic. Mayor McDowell said that Joe Ginger has some other duties he is performing- such as working on the equipment and also puts items on the local cable channel. Alderman Fritz asked what the city was doing with the school crossing guards salary when school was closed due to the pandeimic—and added that he thought the City should be consistent. The school was closed toward the end of the school year last year and he wanted to know if they got paid during this time period. Public Safety Director Richard Fairburn said the City did not pay the crossing guards vvhen school was closed. Mayor McDowell said he will discuss this with Joe Ginger. Alderman Justin Nelson explained that Joe also does extra work, such as attending extra meetings that he does not get paid extra for. Treasurer Wilkinson stated that Joe has not raised his price for many years. Motion and second were made by aldermen Mayhew/Nelson to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. DISCUSS, CONSIDER AND VOTE ON APPROVING A RESOLUTION OF SUPPORT AND COMMITMENT OF LOCAL FUNDS--RESOLUTION#5272 Attorney Jump explained that that the EDA has asked that the City change the language in the resolution that had previously been passed for this grant application. Before it had language that the bank would commit to providing funds to the City if awarded the grant. Attorney Jump said that when he prepared the prior resolution that he provided it to the grant authority and they thought it was fine, but ultimately when it went to the agency, they didn't want this language and wanted it changed. They didn't want the bank mentioned._ Engineer Plavec said he sat in a meeting and they came back with 7 additional items that they wanted the City to address. One of those items was with the prior resolution that was passed. They are just wanting confirmation that the City is committing to the funds. The grant is for the WTP project funding. Motion and second were made by Aldermen Mayhew/Lingenfelter to approve the resolution of support and commitment of local funds. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CANTON AND THE CANTON UNION SCHOOL DISTRICT NO.66 FOR THE COLLECTION OF WASTE MATERIALS. RESOLUTION#5273 Attorney Jump said the proposed resolution is the same as the prior .agreement and the only change is updating the dates. This agreement will go from August 31, 2020 thru August 31, 2021 and is for the trash pickup for the school district by the City. Motion and second were made by Aldermen West/Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. DISCUSS,.CONSIDER AND VOTE ON APPROVING BY ROLL CALL VOTE THE CONSENT AGENDA FROM THE JUNE 16, 2020 COUNCIL MEETING AND THE 07-07-2020 COUNCIL MEETING AS REQUIRED BY SILCS 120/7 (E) Mayor McDowell said a new law was passed that when virtual meetings; are held and the Mayor has to be at the City building(since this is where the agenda states the meeting is held)The Mayor has been at the City building for each virtual meeting. The City previclusly did not roll call the consent agenda. The new law now requires that the Council have a roll call vote on each item, so all voices are recorded for votes. Alderman West asked if the Council should separate these two meetings;for voting purpose. Motion and second were made by Aldermen West/Nelson to approve by-roll call vote the consent agenda from June 16, 2020 council meeting. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. Motion and second were made by Aldermen West/Fritz to approve by roll call vote the consent agenda from the July 7, 2020 council meeting. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. DISCUSS, CONSIDER AND VOTE ON APPROVING AN ORDINANCE FOR REZONING OF PROPERTY AT 534 EAST CHESTNUT STREET, CANTON ILLINOIS FROM AN R-2 TO A B-2 ZONING CLASSIFICATION --ORDINANCE#4200 Alderwoman Lingenfelter said she attended the planning and zoning meeting for the proposed Casey's at this location. There were numerous questions asked during this meeting and after the discussion it was approved at the planning and zoning meeting. Motion and second were made by Aldermen Nelson/Mayhew to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. Discussion: Alderman Mayhew explained that right now there is not a (late to begin breaking ground because the permit was not complete. Once they begin the project would be completed in 4 months. ROLL CALL Yes No Absent Alderman Justin X Nelson ` Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST(YMCA) FOR THE CANTON HALF RUNNING EVENT TO BE HELD SEPTEMBER 7, 2020 This is a repeat event with no road closure requested. The application states that it will be a 5k and a half mile run. Motion and second were made by Aldermen Lovell/Nelson to approve the request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT(TO BE HELD AT BREW N CUE)AND ROAD CLOSURE (ON EAST ELM STREET FROM VAN BUREN TO SECOND AVENUE) FOR THE CHISUM EMS SCHOLARSHIP FUNDRAISER ON AUGUST 1S, 2020 FROM 11:OOAM-1:OOAM This is the second year to hold this event. Alderman Nelson said that after CEFCU closes he would suggest closing down the Alley along Elm Street/Van Buren because this is an area used for motorcycles. Motion and second were made by Aldermen Lovell/Nelson to approve the special event to be held at Brew N Cue and the road closure on East Elm Street from Van Buren to Second Avenue for the Chism EMS scholarship fundraiser on August 15, 2020. Mayor McDowell said he has already talked to all bar owners about social distancing and the wearing of masks. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT (TO BE HELD AT 131LLY'S TAP)AND ROAD CLOSURE REQUEST (SECOND AVENUE FROM ELM STREET TO PINE STREET) FOR THE RED DOG EVENT TO BE HELD ON SEPTEMBER 18, 2020 FROM 4:OOPM-1:OOAM This is a repeat event. Motion and second were made by Aldermen Lovell/West to approve th(2 special event request to be held at Billy's Tap and road closure request on Second Avenue frorri Elm Street to Pine Street for the Red Dog event to be held On September 18,.2020. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman The motion carried. UPDATE FROM SRPED COLE MCDANIEL Cole explained that the proposed company for a meat locker facility has been in contact with an individual at Mid America National bank to discuss commercial lending for a meat locker. They are also working with the small business development center on business planning. Hopefully a final business plan will be completed within the next 30 days. An investment group from Texas currently has five properties in Canton. Cole explained that he has been working with them for 2 months. They signed an agreement yesterday to have a feasibility study performed for residential housing. This is at the apartments currently located on Howard Place (Locust and 4t"Avenue)They also signed an agreement for a separate feasibility study for storage units within the city. The feasibility study should take 6-8 weeks. The Spoon River Scenic drive was cancelled due to COVID-19. There is a group that has formed to create the Spoon River Scenic Drive COVID-19, but this is a separate group from the regular Scenic Drive Committee. Cole explained that he has been working with an individual (Mike)that owns 11 Arby's locations throughout Illinois, Indiana and Iowa. He has been looking at a property in Canton. Mike is currently working on a re-build of a building in Macomb and once that is completed, he is wanting to build in Canton. The property he is looking at will require.some remediation, so he is looking at some grant funding for this. It will probably be the Spring of 2021 before this project would begin in Canton. Cole is waiting to have some clarification on the stabilization grants thle City previously applied for. Cole is also staying in contact with the business owners that receiv(ad acknowledgment that they were awarded the grant- and they are patiently awaiting the funds;. Cole explained that he is waiting on the final determination for the grant application submitted by the partnership for revolving loan funds. An additional$99,000.00 wais applied for in revolving load funds. The partnership received $99,000.00 in revolving loan funds in 2008, so they re- applied to this program. Cole was told that he scored very well on the application and information should be sent out this week if this grant was officially awarded. The goal is to use these revolving loan funds for new start- up businesses or expansion projects. The friendship festival and the parade has been cancelled due to COVID- 19. PUBLIC WORKS,WATER&SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRR-'4N PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN._.. .f' STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A GARBAGE HAULER PERMIT FOR JOHN LEMON (LEMON-AIDE) An application was submitted to renew the permit for John Lemon for a garbage hauling permit and the $100.00 fee was paid. Motion and second were made by Aldermen Fritz/Nelson. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. DISCUSS, CONSIDER AND VOTE ON THE CONDITION AND NEEDED REPAIRS OF THE SIDEWALK ON THE WEST SIDE OF MAIN STREET FROM BIRCH TO LOCUST STREET. Alderman Fritz explained that more people are out riding bicycles and walking on the City sidewalks. A few people contacted Alderman Fritz about the condition of the sidewalks on Main Street. There are currently a mix in types of sidewalks in this area. Some are brick,some concrete and some have ramps- while others do not. Engineer Plavec said funding could be reviewed to see if the City could repair the sidewalks or if this would be a project to bid out. Treasurer Wilkinson said that at the end of June the fund had a balance of$213,000.00. The area along Ash to Olive will be top priority. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN DISCUSS AND CONSIDER POTENTIAL BUSINESS PERMITS FOR CANTON LAKE The individual previously interested in a permit contacted the Clerk and asked to remove this item from the agenda since the season is half way over and can possibly/ revisit at another time. Attorney Jump said he would like to discuss this item for future interests. An individual contacted the City that was interested in renting some equipment at the lake, !but then explained they would be renting the equipment from another location and would have boat stickers required by the City. They also discussed the possibility of teaching some lessons at the lake. Attorney Jump said that currently the City does not have the means if someone wanited to do this. Attorney Jump said he thinks the appropriate way would be to issue a permit along with require insurance coverage. The City code currently does not have a provision for this however, it could be something brought to council for future consideration. Alderman Quin Mayhew said he spoke to this individual and they discussed paddleboard lessons. They also discussed the possibility of holding concessions where certain items could be sold. Alderman Mayhew said he wants to encourage businesses to come to the lake, but the City needs to make sure certain requirements are met. If someone wanted to operate a business off of their own lakeshore properties, their leases prohibit this and it would need to be negotiated as part of their lease. MAYOR COMMUNICATION Don Hopper passed away this week—long time employee of WBYS Radio. . Mayor McDowell thanked the employees for their work at the Canton LZIke. An additional picnic area was added along with an observation site. Last update with the health department reflected 21 confirmed cases 0f COV(D-19 in Fulton Cases. There have been no deaths from the COVID-19 in Fulton County: Mayor McDowell said he believes the numbers are low because people are taking this seriouslij and wearing masks and practicing social distancing. Mayor McDowell encouraged the citize ns to support the local businesses. OLD BUSINESS Alderwoman Lingenfelter asked for an update on the central cable that is currently being installed around the City. Dash Wilson said he will request an update from the company to see when they anticipate being finished. NEW BUSINESS Attorney Jump said the City is moving forward with cleaning up some properties. A tracking, system authorized by state statute will be utilized. The system being put together by Davis and Campbell will allow the zoning director Bob Ackerman and Code enforcement officer Drake Wilson to use it. The City is limited with resources, but as funds allow- the City will be cleaning up various properties. Local business people are interested in developing a parcel of property for residential purposes that the City owns near the lake. This is not the same property that was previously disputed that was on the lake. It is approximately 11.5 acres. This will require a bidding process if the City were to decide to move forward with this. Attorney Jump said he was wanting to get councils opinion prior to proceeding. The area being discussed is at the old beach addition off of Del Bar Road. There was some interest in 2017 in developing this area so a subdivision plat was put together. There are 11 lots on the 11.5 acres. Attorney Jump said this would go through the lake building and grounds committee prior to going to the council. Jed Rhoades explained that he is interested in purchasing the 11.5 acres and develop the lots as lake front lots. A couple of the lots would have spec homes built on them, while the other lots would be sold for development. There is municipal water supply along the west side of Dal Bar Road that would feed all 12 lots. Spoon River Electric already has electricity along this area. Survey work would need to be done to have the property extend down to the lake and determine how the leases would be setup for the property owners. Jed said currently this area is considered waste land for the City because it does not generate any revenue for the City and is not being used by the public. Jed said he estimates $70,000.00 revenue in property tax dollars. Jed said he is just wanting to know if the City is interested in selling the property. Alderman Mayhew said he would like to go to the lake and meet with Joe Carruthers to get more information. Alderwoman Lingenfelter said she would like to see a prol:)osed site development plan/map. Attorney Jump explained that there are a couple of provisions under the municipal code that allow the sale of real estate. One way would be to put it out for bid. The City could accept the bid that would be believed to be in the best interest of the City. .The City could also declare this surplus land—and pass an ordinance after specific requirements are met. Alderman Lovell said he would like to have this placed on the next agenda. OLD BUSINESS ADJOURNMENT Motion and second were made by Aldermen Nelson/Lingenfelter to adjourn. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. Mayor Ke Mc ell lJ City Clerk Diana Pavley Roc