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Home My WebLink About07-07-2020 Council Minutes City of Canton Council Meeting 2 North Main Street Canton IL 61520 ZOOM Video conferencing July 7, 2020 6:30PM A regular meeting of the Council meeting was held on July 7, 2020 (6:30pm) via zoom webinar. The webinar ID 853 6107 8857 STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility Director Joe Carruthers, Street Superintendent Ron Robinson, Beka Schulz- CLA„ Public Safety Director Richard Fairburn MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION—Mayor Kent McDowell PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale Arrived Late Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JUNE 16, 2020, PUBLIC HEARING MINUTES FOR THE USDA RURAL DUMP TRUCK GRANT APPLICATION HELD JUNE 16, 2020, PUBLIC HEARING MINUTES FOR THE DOWNSTATE SMALL BUSINESS STABILIZATION PROGRAM HELD JUNE 16, 2020 AND THE SPECIAL COUNCIL MEETING HELD JUNE 26, 2020 BILL LIST TREASURER'S REPORT DISBURSEMENT REPORT Alderman Justin Nelson questioned the items for boots listed on the bill list. Utility Director Joe Carruthers explained that the City does purchase boots and protective equipment for the employees since these are required for their job performance. Motion and second were made by Aldermen Nelson/West to approve the consent agenda. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE ALDERMAN , CHAIRMAN LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING A LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24S80 EAST LAKEVIEW DRIVE, CANTON, ILLINOIS (1sr READING) ORDINANCE#4199 Alderwoman Hale joined the meeting. MOTION and second were made by Aldermen West/Lingenfelter to waive the rules for the second reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman The motion carried. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ,CHAIRMAN DISCUSS, CONSIDER AND VOTE ON BID RESULTS FOR THE 2020 MFT PROPOSAL-COMPLETE CRACK ROUTING AND FILLING, 20-00000-01-GM; SPRAY PATCHING 20-00000-02-GM; SEAL COATING 20-00000-03-GM; HMA RESURFACNG 20-00000-04-GM; AND MISCELLANEOUS CONCRETE 20-00000-05-GM The bid opening took place on July 6, 2020 and the bid tabs were distributed for review. The recommendation from Maurer&Stutz is as follows: • Award Crack Rout and Seal Work to Complete Asphalt Service Company for their bid of $23,950.00 • Award Spray Patching Work to Ace in The Hole for their bid of$42,456.00 • Reject bid for Seal Coat Work from IRC, Inc. Their bid was 37.8%over the engineer's estimate. This work can be done next year hopefully along with additional quantity. Hopefully bidding earlier with larger quantities will bring the unit prices down. The pavement remarking on 15th Avenue after it is seal coated can also be deferred to next year. • Award HMA Work to Advanced Asphalt Company for their bid of$162,894.45 • Award Miscellaneous Concrete Work to Illinois Civil Contractors, Inc.for their bid of$49,819.00 even though their bid was 6.2%over the engineer's estimate. The above items would be paid from funds in the MFT account. • Motion and second were made by Aldermen Fritz/Hale to Award Crack Rout and Seal Work to Complete Asphalt Service Company for their bid of$23,950.00 • Award Spray Patching Work to Ace in The Hole for their bid of$42,456.00 • Award HMA Work to Advanced Asphalt Company for their bid of$162,894.45 • Award Miscellaneous Concrete Work to Illinois Civil Contractors, Inc. for their bid of$49,819.00 even though their bid was 6.2%over the engineer's estimate ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. Motion and second were made by Aldermen Fritz/Nelson to reject the bid for seal coat work from IRC, Inc. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X, Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman- The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN MAYOR COMMUNICATION Mayor McDowell thanked MidAmerica National Bank and Graham Medical for their donations for the great firework display. Alderman Ryan Mayhew resigned his position as Alderman last week since he is moving to the Dunlap area. OLD BUSINESS NEW BUSINESS Alderwoman Lingenfelter said that she spoke to some people at the Canton Lake that is wanting to have picnic tables. Joe Carruthers said he will be pulling some out of storage to place at the lake area. OLD BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Nelson/Lingenfelter to adjourn without the need for executive session. The motion carried by voice vote and was unanimous. Mayor Kent McDowell City Clerk Diana Pavley Rock