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Home My WebLink About06-16-2020 Council Meeting Minutes City of Canton Council Meeting 2 North Main Street Canton.IL 61520 ZOOM Video conferencing June 16, 2020 6:30PM A regular meeting of the Council meeting was held on June 16, 2020 (6:58pm) via zoom webinar. The webinar ID 82022979062 STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility Director Joe Carruthers, Street Superintendent Ron Robinson, Beka Schulz- CLA, City Engineer Keith Plavec, Street Superintendent Ron Robinson MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION—Mayor Kent McDowell PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES JUNE 2. 2020 BILL LIST POLICE REPORT FIRE REPORT PUBLIC WORKS REPORT Utility Director Joe Carruthers explained that a meter was replaced at the well site in Banner that will be a significant change in the numbers reported. The amount of iron and magnesium that is accumulating in the pipes is more than likely the reason for the inaccuracy in some of the metering. Correcting this meter will make some significant difference in the water loss figures. Mayor McDowell thanked the staff for the work they did on this meter program. Alderman Fritz asked why the police report and the fire report was not included in the packet. Public Safety Director Richard Fairburn said that he will be sure to get these reports sent out to everyone. Motion and second were made by Aldermen Nelson/West to approve the consent agenda. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE TO AMEND A LEASE AGREEMENT DATED JUNE 3, 2003 WITH AMEREN CIPS OR ITS SUCCESSORS (2ND READING) ORDINANCE#4194 Attorney Jump explained that the City passed a resolution pertaining to the lease so the City could obtain insurance on structures for buildings located on Locust Street. Attorney Jump said he is wanting this item to be adopted as an ordinance. MOTION and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $17,000,000 AGGREGATE PRINCIPAL AMOUNT OF HEALTH CARE FACILITIES REVENUE BONDS, SERIES 2020 (GRAHAM HOSPITAL ASSOCIATION PROJECT) OF THE CITY OF CANTON, FULTON COUNTY, ILLINOIS, THE PROCEEDS OF WHICH SHALL BE LOANED TO GRAHAM HOSPITAL ASSOCIATION, AN ILLINOIS NOT-FOR-PROFIT CORPORATION, TO FINANCE THE CONSTRUCTION, RENOVATION AND EQUIPPING OF HEALTH CARE FACILITIES LOCATED WITHIN THE CITY OF CANTON, ILLINOIS; PROVIDING FOR THE PLEDGE AND ASSIGNMENT OF REVENUES AND OTHER AVAILABLE FUNDS FOR THE PAYMENT OF SAID BONDS TO BE ISSUED IN ONE OR MORE SERIES; AUTHORIZING A BOND AND LOAN AGREEMENT AND A TAX COMPLIANCE AGREEMENT; AUTHORIZING AGREEMENTS TO SECURE FURTHER THE PAYMENT OF SAID BONDS; AND AUTHORIZING OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE OF SUCH BONDS. (2ND READING) ORDINANCE#4195 Motion and second were made by Aldermen West/Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. Mayor Kent McDowell also voted in favor of the ordinance. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING TITLE 1, CHAPTER 28 (SEXUAL HARASSMENT OF THE CITY CODE FOR THE CITY OF CANTON, ILLINOIS. (2ND READING) ORDINANCE#4196 Attorney Jump explained that prior to July 1, 2020 we are required to modify our personnel sexual harassment policy and to ensure that there is a policy for elected officials making a claim of sexual harassment against another elected official. The primary change in this policy was the paragraph pertaining to reporting. Reporting of harassment would be made to either the Mayor or the City Clerk. The Mayor or the Clerk would then be required to notify the City Attorney, but they would also be required to begin an independent investigation. The City Attorney would not be doing the investigation because he would be advising council what to do if a finding were to occur. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON A RESOLUTION ADOPTING AN UPDATED SEXUAL HARASSMENT POLICY FOR THE CITY OF CANTON. RESOLUTION #5266 At some point the sexual harassment policy was codified, so the ordinance approved will modify the prior codified policy. This resolution will adopt the personnel policy which will then be circulated to the employees. Motion and second were made by Aldermen West/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN , DISCUSS, CONSIDER AND VOTE ON A RESOLUTION IN SUPPORT OF AN APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED FOR THE BENEFIT OF FAMILY CHIROPRACTIC HEALTH AND NUTRITION RESOLUTION#5267 Motion and second were made by Aldermen Lovell/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION IN SUPPORT OF AN APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED FOR THE BENEFIT OF OFFICIAL TIME OUT. RESOLUTION#5268 Attorney Jump disclosed that there is no conflict of interest between himself and OTO. The Mayor and the partnership, along with the department for economic opportunity confirmed that there were no issues or any conflict of interest. Attorney Jump's father owns Official Time Out, but Attorney Jump does not have any ownership in the business or any financial interest. Motion and second were made by Aldermen Lovell/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION IN SUPPORT OF AN APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED FOR THE BENEFIT OF BRANDON'S BARGAIN BARN, LTD. RESOLUTION#5269 Motion and second were made by Aldermen Lovell/Quin Mayhew to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. Alderman Lovell stated that another round of small business stabilization grant funds may be available. If any business wants to apply,they can reach out to Cole McDaniel or Carla Bobell regarding the grant funding. Attorney Jump said the City was one of the very early applicants under the grant. Attorney Jump expressed a-special thank you to everyone involved including the Chamber, Partnership, the City Clerk, City Treasurer, City Engineer and others. The State approved grants for two of Canton's local businesses out of the first round of applications. If businesses were not awarded grants- a reason was provided to the business so they would be aware why they did not receive a grant. The City submitted 12 business applications for the first round. One of the most common reasons-for denial of the grant was if they were found to be an essential business, or not in business long enough. The City has submitted the second round of applications and confirmation was received back. The entire state is applying for these grant funds, so it might take longer to hear back on the results of the grant applications. PUBLIC WORKS, WATER&SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON APPROVAL OF A FINAL PAY REQUEST FROM ADVANCED ASPHALT COMPANY FOR VAN BUREN STREET IMPROVEMENTS The request is for a total of $196,953.60 with $116,121.15 paid out of the TIF 1 account. The amount of$80,832.45 will be paid out of the sidewalk fund. Engineer Plavec explained that a few ADA ramps were added which are located at Pine and Main Street. Motion and second were made by Aldermen Fritz/Nelson to approve the final pay request in the amount of$196,953.60 with $116,121.15 paid out of the TIF 1 account and $80,832.45 be paid out of the sidewalk fund. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON APPROVAL OF PAY APPLICATION 2/FINAL FROM ADVANCED ASPHALT COMPANY FOR 2019 MFT MAINTENANCE PROGRAM. The total amount of the pay application is$146,445.49 from Advanced Asphalt Company and will come out of the MFT account. Motion and second were made by Aldermen,Fritz/Nelson to approve the final pay application in the amount of$146,445.49 from Advanced Asphalt Company from the MFT account. Discussion: Alderman Nelson asked if Harvester Road was left out of this project. Engineer Keith Plavec said Harvester, Linden Street, Douglas Court and First Avenue is in the 2020 schedule. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE CITY OF CANTON, FULTON COUNTY ILLINOIS TO BORROW FUNDS FROM THE PUBLIC WATER SUPPLY LOAN PROGRAM (2ND READING) ORDINANCE#4197 Attorney Jump explained that he is working on the publishing requirements and will complete various sections that require additional information. This will be posted within 10 days after be approved. The number of electors (equal to or great than 10%will be included) in the document. Motion and second were made by Aldermen Quin Mayhew/Nelson to approve the ordinance authorizing the City of Canton, Fulton County Illinois to borrow funds from the Public water supply loan program and allow the publication and including electors of equal to or greater than 10%. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER, AND VOTE ON A RESOLUTION FOR AUTHORIZATION OF A LOAN APPLICANT'S AUTHORIZED REPRESENTATIVE TO SIGN PUBLIC WATER SUPPLY LOAN PROGRAM (PWSLP) LOAN APPLICATION DOCUMENT- RESOLUTION #5270 Attorney Jump said that a portion of the application reads like a resolution, so he wanted to pass a resolution to go along with the same application process. Motion and second were made by Aldermen Quin Mayhew/Nelson to approve the resolution for authorization of a loan applicant's authorized representative to sign public water supply loan program (PWSLP) loan application documents. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO SIGN A TAX COMPLIANCE CERTIFICATE AND AGREEMENT IN RELATION TO THE PUBLIC WATER SUPPLY LOAN PROGRAM (PWSLP) - RESOLUTION #5271 Motion and second were made by Aldermen Nelson/Quin Mayhew to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. MAYOR COMMUNICATION Mayor McDowell wished Utility Director Joe Carruthers a happy birthday. July 4th Firework's will take place in Canton. The stadium will be locked and everyone should practice social distancing. A special thanks to Graham Hospital and MidAmerica Bank for the donation of funds for the display. Mayor McDowell encourages everyone to support the local businesses. Mayor McDowell said he anticipates moving to phase 4 of the plan (to re-open different businesses from the COVID 19 pandemic) on June 26, 2020. In-house dining will begin, but may be at 50% capacity—depending on the governor's guidelines. The outdoor dining has become very popular and the Mayor has received many good comments. Many restaurants are looking at offering the outdoor dining on a permanent basis. Leon Goover's last day at WBYS Radio will be Friday, June 19, 2020 at WBYS Radio on the morning show. Leon will continue to broadcast the sporting events on the radio. Leon has been with the radio for 46 years. OLD BUSINESS NEW BUSINESS OLD BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Nelson/Hale to adjourn without the need for executive session. The motion carried by voice vote and was unanimous. Mayor Kent McDowell City Clerk Diana Pavley Rock