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HomeMy WebLinkAbout#5244 Maintenance Under IL. Highway Code ilinoisDepartment Resolution for Maintenance *154; of ' Under the Illinois Highway Code Resolution Number Resolution Type Section Number Original 20-00000-00-GM BE IT RESOLVED,by the Council of the City of Governing Body Type local Public Agency Type Canton Illinois that there is hereby appropriated the sum of Name of Local Public Agency six hundred thousand Dollars ($600,000.00 ) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/20 to 12/31/20 . Beginning Date Ending Date BE IT FURTHER RESOLVED,that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution,are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED,that City of Canton Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above,to the Department of Transportation,on forms available from the Department,a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation,and BE IT FURTHER RESOLVED,that the Clerk is hereby directed to transmit four(4)ceritfied originals of this resolution to the district office of the Department of Transportation_ l Diana Pavley-Rock City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of Canton in the State of Illinois,and keeper of the records and files thereof,as Name of Local PublicAgenry provided by statute,do hereby certify the foregoing to be a true,perfect and complete copy of a resolution adopted by the Council of Canton at a meeting held on 04/21/20 . Governing Body Type Name of Local PublicAgency Date IN TESTIMONY WHEREOF,I have hereunto set my hand and seal this 21st day of April,2020 . Tay Month,Year (SEAL) Clerk Sign e - 4 Vie I APPROVED Regional Engineer Department of Transportation Date 714411 //2 / Printed 04/2020 BLR 14220(Rev.02/08/19) Illinois Department of Transportation _ Office of:Highways Project Implementation]Region:3/District 4 401 Main Street I Peoria;'Illinois'61602-.11Ill May 1, 2020. Ms. Diana Pavley-Rock, City Clerk Gty,of Canto -'2 North Main Street. ..Canton, Illinois 61520 Municipal, Moto:Fuel Tax MFT City of Canton Section No.:- 20-00000-00-GM - Dear Ms. Pavley-Rock The original Resolution for Improvement Under.the Illinois Highway Code (BLR 091 10) adopted by the City Council of Canton on April 21,.2020, appropriating $600,000.00:of MFT.funds for the maintenance of streets and highways in the city from January 1, 2020i to December 31, 2020,was approved on April 29, 2020. The original-Local Public Agency General Maintenance/Estimate of Maintenance .:Costs(BLR 14222)for$555,442.76 and the Maintenance Engineering.to.be. Performed by a Consulting Engineer(BLR 05520)•Were approved:on April 29, .2020. This maintenance program is approved with the understanding that any claims for labor andequipment:for.day labor and routinemaintenance will be on file and available for documentation rreview,by Local.Roads:and.Streets. and f :r audit by the Bureau of Investigations and Compliance. Authorization to expend $6,685:00 of MFT funds for-maintenance and $51,61.9.51 for maintenance engineering:forthis section has•been approved-and should appear on the municipality's next MFT transaction detail:_ Additional-authorization for :.maintenance.will be given upon approval of a contract and/or an Acceptance of Proposal to Furhish Materials and Approval of Award(BLR 12330)for-this section.,-..' Bids are•required for purchases of materials 'if the expenditures exceed.$25,000:00 :'-during any-maintenance period either.(1)for the same type of materials or(2)from any one vendor if the purchase includes the placement or incorporation of the materials. Please be advised Ghat ALL projects involving pavement'alterations and/or- replacement/repair of,sidewalks shall have curb ramps that comply with-the current <. Americans with Disabilities Act (ADA) Guidelines. i Ms. Pavley-Rock Page Two May 1, 2020 For Group IV items, the Contractor's Certificate of Eligibility must be submitted with ' the fully executed contract when prequalification was a bidding requirement. One copy of the approved maintenance papers has been forwarded to Maurer- Stutz, Inc. If you have any questions, please contact your [DOT Local Roads Field Engineer, Mr. Mark Otten, at(309) 671-3688. Sincerely, Kensil A. Garnett, P.E. Region Three Engineer MJO/SRL/jjs s:\gen\winword\bIrs\staff\otten\gm.letters\municipalities\resolutions.em c\canton.20gm.res.emc.mebyce.docx Attachments cc: Maurer-Stutz, Inc. File Illinois Department Maintenance Engineering to be 90-14 Of TraIm nsportation . Performed by a Consulting Engineer o Local Public Agency rFuul ont Section Number City of Canton ton 20-00000-00-GM The services to be performed by the consulting engineer, pertaining to the various items of work included in the estimated cost of the maintenance operations (BLR 14222), shall consist of the following: PRELIMINARY ENGINEERING shall include: Investigation of the condition of the streets or highways for determination (in consultation with the local highway authority) of the maintenance operations to be included in the maintenance program; preparation of the maintenance resolution (BLR 14220 for municipalities and counties), maintenance estimate of cost and, if applicable, proposal; attendance at meetings of the governing body as may reasonably be required;attendance at public letting; preparation of the contract, quotations, and/or acceptance(BLR 12330)form.Also, preparation of the maintenance expenditure statement which must be submitted to IDOT within 3 months of the end of the maintenance period. ENGINEERING INSPECTION shall include: Furnishing the engineering field inspection, including preparation of payment estimate for contract, material proposal and/or deliver and install proposal and/or checking material invoices of those maintenance operations requiring engineering field inspection.For operations requiring material testing ensure the testing is completed by a qualified firm. For furnishing preliminary engineering,the engineer will be paid a base fee PLUS a negotiated fee percentage. Only one base fee can be charged per maintenance period. For furnishing engineering inspection,the engineer will be paid a negotiated fee percentage.The negotiated preliminary engineering fee percentage for each maintenance group shown in the"Schedule of Fees"shall be applied to the total estimated costs of that group.The negotiated fee for engineering inspection for each maintenance group shall be applied to the total final cost of that group for the times which required engineering inspections. In no case shall this be construed to include supervision of the contractor operations. SCHEDULE OF FEES Total of all Maintenance Operations: <=$20,000 Base Fee ® >$20,000 Base Fee=$1,250.00 PLUS Maintenance Preliminary Engineering Engineering Inspection Engineering Category Maximum Fee% Negotiated Fee% Maximum Fee% Negotiated Fee% Operation(s)to be Inspected I NA NA NA NA NA IIA 2% 2% 1% 1% IIB 3% 3% 3% 3% 111 4% 4% 4% 4% IV 15% 5% 6% 6% The LPA certifies that the selection of the ENGINEER was performed in accordance with the Local Government Professional Service Selection Act 50 (ILCS 510/1-510/8) and procedures outlined in Chapter 5 of the DEPARTMENT'S Bureau of Local Roads and Streets Manual. BY: BY: Local Public Agency Signature Date ConjMltinj Engineer Si natu a Date c<``� 420/zo2t� Title Oitle Mayor Senior Project Engineer P.E. Seal !1�•,:�tf1i16 fir.:,. Date O° ESP 1 po/zoz/ 062-0 Approved: LICENSED Reional En ineer, IDOT Date �PROFESSIONAL� = ENGINEER ° r OF VV a %,�4 civ o��s,,,�•�``'� Printed 04/20/20 BLR 05520(Rev.06/17/19) j Illinois Department Maintenance Engineering to be o 0 of Transportation Performed by a Consulting Engineer ❑� Local Public Agency County Section Number City of Canton Fulton 20-00000-00-GM The services to be performed by the consulting engineer, pertaining to the various items of work included in the estimated cost of the maintenance operations(BLR 14222), shall consist of the following: PRELIMINARY ENGINEERING shall include: Investigation of the condition of the streets or highways for determination (in consultation with the local highway authority)of the maintenance operations to be included in the maintenance program; preparation of the maintenance resolution (BLR 14220 for municipalities and counties), maintenance estimate of cost and, if applicable, proposal; attendance at meetings of the governing body as may reasonably be required; attendance at public letting; preparation of the contract, quotations, and/or acceptance(BLR 12330)form.Also, preparation of the maintenance expenditure statement which must be submitted to IDOT within 3 months of the end of the maintenance period. ENGINEERING INSPECTION shall include: Furnishing the engineering field inspection, including preparation of payment estimate for contract, material proposal and/or deliver and install proposal and/or checking material invoices of those maintenance operations requiring engineering field inspection.For operations requiring material testing ensure the testing is completed by a qualified firm. For furnishing preliminary engineering,the engineer will be paid a base fee PLUS a negotiated fee percentage. Only one base fee can be charged per maintenance period. For furnishing engineering inspection,the engineer will be paid a negotiated fee percentage.The negotiated preliminary engineering fee percentage for each maintenance group shown in the"Schedule of Fees"shall be applied to the total estimated costs of that group.The negotiated fee for engineering inspection for each maintenance group shall be applied to the total final cost of that group for the times which required engineering inspections. In no case shall this be construed to include supervision of the contractor operations. SCHEDULE OF FEES Total of all Maintenance Operations: <=$20,000 Base Fee ® >$20,000 Base Fee=$1,250.00 PLUS Maintenance Preliminary Engineering Engineering Inspection Engineering Category Maximum Fee% Negotiated Fee% Maximum Fee% Negotiated Fee% Operation(s)to be Inspected I NA NA NA NA NA Ilio 2% 2% 1% 1% IIB 3% 3% 3% 3% III 4% 4% 4% 4% IV 5% 5% 6% 6% The LPA certifies that the selection of the ENGINEER was performed in accordance with the Local Government Professional Service Selection Act 50 (ILCS 510/1-510/8) and procedures outlined in Chapter 5 of the DEPARTMENT's Bureau of Local Roads and Streets Manual. BY: BY: Local Public A-Qencv Signature Date Consulting Engineer Si na re Date I �81I xee�LAD Title 'tie Mayor Senior Project Engineer P.E. Seal „�, �,::::;, Date °O"C, 13. /Il�.�rssO� Approved: a LICENSED Re ional En ineer, IDOT Date m .PROFESSIONAL.*° - ENGINEER ° ° OF ° °!/�tCiivO�s tt° G043QZQrQ �f11fnn::1:1ntttt Printed 04/20/20 BLR 05520(Rev.06/17/19) � D Illinois Department Local Public Agency General Maintenance of Transportation Estimate of Maintenance Costs Submittal Type Original Maintenance Period Local Public Agency County Section Number Beginning Ending City of Canton Fulton 20-00000-00-GM 01/01/20 12/31/20 Maintenance Items Material Categories/ Total Maint Point of Delivery or Maintenance Maintenance Eng Insp. Work Performed by Operation Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost General Maintenance Pavement Striping IIA Yes Paint Pvt Mk Line 4" Foot 1,000 $2.00 $2,000.00 IIA Yes Paint Pvt Mk Line 4" Foot 889 $5.00 $4,445.00 IIA Yes Paint Pvt Mk Line 4" Foot 24 $10.00 $240.00 $6,685.00 Contract Maintenance Crack Rout&Fill IIB Yes JCrack Routing Foot 25,000 $0.75 $18,750.00 IIB Yes lCrack Filling Pound 15,000 $1.75 $26,250.00 $45,000.00 Spray Patching IIB Yes CRS-2 or HFRS-2 Oil Gallon 3,800 $7.50 $28,500.00 IIB Yes CA 16 Aggregate Ton 100 $40.00 $4,000.00 $32,500.00 Seal Coat III Yes Bit Mat'Is Seal CRSP Gallon 8,400 $5.00 $42,000.00 III Yes Seal CtAggr(Trap Rock) Ton 235 $125.00 $29,375.00 $71,375.00 Edge Milling and IV Yes HMA Surf Rem 2" Sq Yd 8,688 $4.00 $34,752.00 HMA Resurfacing IV Yes Bit Mat'Is(Tack Ct) Pound 6,255 $3.00 $18,765.00 IV Yes HMA Surf Cse D N50 Ton 975 $125.00 $121,875.00 IV Yes Nat'l Transfer Device Ton 975 $7.00 $6,825.00 $182,217.00 Drainage and IV Yes Saw Cuts Foot 411 $5.75 $2,363.25 Erosion Projects IV Yes B6.24 CCC&Gutter Foot 185 $57.50 $10,637.50 IV Yes Curb/CC&G Rem Foot 186 $34.50 $6,417.00 IV Yes B6.12 CCC&Gutter Foot 186 $57.50 $10,695.00 IV Yes Gutter Outlet Cu Yd 4 $1,380.00 $5,520.00 IV Yes Top Soil Cu Yd 58 $57.50 $3,335.00 IV Yes Misc Seeding Acre 0.06 $28,750.00 $1,725.00 IV Yes Aggregate Surf Cse Ton 12 $46.00 $552.00 IV Yes HMA Surf Rem 1 1/2" Sq Yd 200 $11.50 $2,300.00 IV Yes HMA Surf Cse D N50 Ton 17 $230.00 $3,910.00 IV Yes DW Pavement Rem Sq Yd 11 $57.50 $632.50 IV Yes DW Pavement 6" Sq Yd 11 $115.00 $1,265.00 IV Yes HMA Surf Rem 1 1/2" Sq Yd 23 $23.00 $529.00 IV Yes HMA Surf Cse D N50 Ton 2 $575.00 $1,150.00 $51,031.25 Bridge Erosion Repair Projects IV Yes RR4 Riprap Sq Yd 436 $100.00 $43,600.00 IV Yes Filter Fabric Sq Yd 663 $5.00 $3,315.00 IV Yes Slopewall Repair Sq Yd 227 1 $300.001 $68,100.00 $115,015.00 Total Operation Cost $503,823.25 Printed 04/20/20 Page 1 of 2 BLR 14222(Rev.01/16/20) Estimate of Maintenance Costs Submittal Type Original Maintenance Period Local Public Agency County Section Beginning Ending City of Canton Fulton 20-00000-00-GM 01/01/20 12/31/20 Estimate of Maintenance Costs Summary Maintenance MFT Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) $6,685.00 $6,685.00 Materials/Deliver&Install/Request for Quotations (Bid Items) $148,875.00 $148,875.00 Formal Contract(Bid Items) $348,263.25 $348,263.25 Maintenance Totall $503,823.251 $503,823.25 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds Other Funds Total Est Costs Preliminary Engineering $23,976.86 $23,976.86 Engineering Inspection $26,142.65 $26,142.65 Material Testing $1,500.00 $1,500.00 Advertising Bridge Inspection Engineering Maintenance Engineering Totall $51,619.511 1 $51,619.51 Total Estimated Maintenancel $555,442.76 $555,442.76 Remarks SUBMITTED Local Public Agency Official Date 4 w Title Mayor APPROVED Regional Engineer Countv Engineer/Superintendent of Highways Date Department of Transportation Date G Printed 04/20/20 Page 2 of 2 BLR 14222(Rev.01/16/20) Illinois Department Local Public Agency General Maintenance of Transportation Estimate of Maintenance Costs Submittal Type Original Maintenance Period Local Public Agency County Section Number Beginning Ending City of Canton Fulton 20-00000-00-GM 01/01/20 12/31/20 Maintenance Items Material Categories/ Total Maint Point of Delivery or Maintenance Maintenance Eng Insp. Work Performed by Operation Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost General Maintenance Pavement Striping IIA Yes Paint Pvt Mk Line 4" Foot 1,000 $2.00 $2,000.00 IIA Yes Paint Pvt Mk Line 4" Foot 889 $5.00 $4,445.00 IIA Yes Paint Pvt Mk Line 4" Foot 24 $10.00 $240.00 $6,685.00 Contract Maintenance Crack Rout&Fill IIB Yes Crack Routing Foot 25,000 $0.75 $18,750.00 IIB Yes ICrack Filling Pound 15,000 $1.75 $26,250.00 $45,000.00 Spray Patching IIB Yes CRS-2 or HFRS-2 Oil Gallon 3,800 $7.50 $28,500.00 IIB Yes CA 16 Aggregate Ton 100 $40.00 $4,000.00 $32,500.00 Seal Coat 111 Yes Bit Mat'Is Seal CRSP Gallon 8,400 $5.00 $42,000.00 III Yes Seal Ct Aggr(Trap Rock) Ton 235 $125.00 $29,375.00 $71,375.00 Edge Milling and IV Yes HMA Surf Rem 2" Sq Yd 8,688 $4.00 $34,752.00 HMA Resurfacing IV Yes Bit Mat'Is(Tack Ct) Pound 6,255 $3.00 $18,765.00 IV Yes HMA Surf Cse D N50 Ton 975 $125.00 $121,875.00 IV Yes Mat'I Transfer Device Ton 975 $7.00 $6,825.00 $182,217.00 Drainage and Erosion Projects IV Yes Saw Cuts Foot 411 $5.75 $2,363.25 IV Yes 86.24 CCC&Gutter Foot 185 $57.50 $10,637.50 IV Yes Curb/CC&G Rem Foot 186 $34.50 $6,417.00 IV Yes B6.12 CCC&Gutter Foot 186 $57.50 $10,695.00 IV Yes Gutter Outlet Cu Yd 4 $1,380.00 $5,520.00 IV Yes Top Soil Cu Yd 58 $57.50 $3,335.00 IV Yes Misc Seeding Acre 0.06 $28,750.00 $1,725.00 IV Yes Aggregate Surf Cse Ton 12 $46.00 $552.00 IV Yes HMA Surf Rem 1 1/2" Sq Yd 200 $11.50 $2,300.00 IV Yes HMA Surf Cse D N50 Ton 17 $230.00 $3,910.00 IV Yes DW Pavement Rem Sq Yd 11 $57.50 $632.50 IV Yes DW Pavement 6" Sq Yd 11 $115.00 $1,265.00 IV Yes HMA Surf Rem 1 1/2" Sq Yd 23 $23.00 $529.00 IV Yes HMA Surf Cse D N50 Ton 2 $575.00 $1,150.00 $51,031.25 Bridge Erosion IV Yes RR4 Riprap Sq Yd 436 $100.00 $43,600.00 Repair Projects IV I Yes Filter Fabric Sq Yd 663 $5.00 $3,315.00 IV I Yes Islopewall Repair Sq Yd 227 $300.00 $68,100.00 $115,015.00 Total Operation Cost $503,823.25 Printed 04/20/20 Page 1 of 2 BLR 14222(Rev.01/16/20) Estimate of Maintenance Costs Submittal Type Original Maintenance Period Local Public Agency County Section Beginning Ending City of Canton Fulton 20-00000-00-GM 01/01/20 12/31/20 Estimate of Maintenance Costs Summary Maintenance MFT Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) $6,685.00 $6,685.00 Materials/Deliver&Install/Request for Quotations(Bid Items) $148,875.00 $148,875.00 Formal Contract(Bid Items) $348,263.25i $348,263.25 Maintenance Total $503,823.251 $503,823.25 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds Other Funds Total Est Costs Preliminary Engineering $23,976.86 $23,976.86 Engineering Inspection $26,142.65 $26,142.65 Material Testing $1,500.00 $1,500.00 Advertising Bridge Inspection Engineering Maintenance Engineering Totall $51,619.51 $51,619.51 Total Estimated Maintenancel $555,442.761 1 $555,442.76 Remarks SUBMITTED Local Public Agency Official Date o� Title Mayor APPROVED Regional Engineer County Engineer/Superintendent of Highways Date Department of Transportation Date Printed 04/20/20 Page 2 of 2 BLR 14222(Rev.01/16/20) Illinois Department Resolution for Maintenance of Transportation Under the Illinois Highway Code Resolution Number Resolution Type Section Number Original 20-00000-00-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type Canton Illinois that there is hereby appropriated the sum of Name of Local Public Agency six hundred thousand Dollars ($600,000.00 ) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/20 to 12/31/20 Beginning Date Ending Date BE IT FURTHER RESOLVED,that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution,are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED,that City of Canton Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above,to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation,and BE IT FURTHER RESOLVED,that the Clerk is hereby directed to transmit four(4) ceritified originals of this resolution to the district office of the Department of Transportation. I Diana Pavley-Rock City Clerk in and for said City Name of ClerkLocal Public Agency Type Local Public Agency Type of Canton in the State of Illinois, and keeper of the records and files thereof, as Name of Local Public Agency provided by statute,do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of Canton at a meeting held on 04/21/20 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 21 St day of April, 2020 Day Month,Year Clerk Sin re-' APPROVED Regional Engineer Department of Transportation Date Printed 04/20/20 BLR 14220(Rev.02/08/19) Illinois Department Resolution for Maintenance of Transportation Under the Illinois Highway Code o Resolution Number Resolution Type Section Number Original 20-00000-00-GM ' BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type Canton Illinois that there is hereby appropriated the sum of Name of Local Public Agency six hundred thousand Dollars ($600,000.00 ) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/20 to 12/31/20 Beginning Date Ending Date BE IT FURTHER RESOLVED,that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED,that City of Canton Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above,to the Department of Transportation, on forms available from the Department,a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation,and BE IT FURTHER RESOLVED,that the Clerk is hereby directed to transmit four(4) ceritified originals of this resolution to the district office of the Department of Transportation. 1 Diana Pavley-Rock City Clerk in and for said City Name of ClerkLocal Public Agency Type Local Public Agency Type of Canton in the State of Illinois, and keeper of the records and files thereof, as Name of Local Public Agency provided by statute,do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of Canton at a meeting held on 04/21/20 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 21 St day of April, 2020 Day Month,Year SSE Clerk Si ure APPROVED Regional Engineer Department of Transportation Date Printed 04/20/20 BLR 14220(Rev.02/08/19) Illinois Departments of Transportation Office of Highways Project Implementation /Region 31 District 4 401 Main Street/Peoria, Illinois 61602-1111 July 31, 2020 Ms. Diana Pavley-Rock, City Clerk City-of- anC to ,,2ortMain Street Canton, Illinois 61520 .;Municipal-Motor Fuel Tax•(MFT) City of Canton Section No. 20-00000=00-GM Dear Ms. Pavley-Rock: The Acceptance of Proposal to Furnish Materials and Approval of Award(BLR 12330) in the amount of$23,950.00 with Complete Asphalt Service Company for Crack Routing/Filling, the-Acceptance of Proposal to Furnish.Materials and Approval of Award(BLR 12330)with Ace in the Hole, Inc. in the amount of $42,456.00 for Spray Patch, and the Local .Public Agency Formal Contract:(BLR 12320)with Advanced.Asphalt in the amount of$162,894.45 for Mill/Overlay for the above section were approved on July 28, 2020. Authorization to expend $229,300.45 of MFT funds for this section has been approved and should appear on the city's next MFT transaction detail. One copy of BLR 12330 and BLR 12320 is attached, one copy is being forwarded to Maurer-Stutz, Inc., and one copy is being sent to the contractors. If you have any questions, please contact IDOT's District 4 Local Roads and Streets Field Engineer, Mr.'Ken Park, at (309) 671-3693. Sincerely, _ Kensil A. Garnett, P.E. Region'Three Engineer KLP/SRL/jjS s:\gen\winword\blrs\staff\park\gm.letters\municipalities\contract docs\canton.20gm.ao px2.l pafc.docx Attachment cc: Maurer-Stutz, Inc. ' Complete Asphalt Service Company Ace in the Hole, Inc. Advanced Asphalt Company File Illinois Department Local Public Agency Of Transportation Formal Contract. PROPOSAL SUBMITTED BY Advanced Asphalt Com am Contractor's Name 308 W. Railroad Ave. 234 Street P.O.Box Princeton IL 61356 City State Zip Code STATE OF ILLINOIS COUNTY -Fulton City of Canton (Name of City,Village,Town or Road District) FOR THE IMPROVEMENT OF STREET NAME OR ROUTE Various SECTION NO. 20-00000-04-GM TYPES OF FUNDS MFT ®SPECIFICATIONS(required) ® PLANS(required) ®CONTRACT BOND(when required) For Municipal Projects Department of Transportation Sub 'tted pprove Pass ® Concu rence in aper val of award 1. / � .��,41t4 ® May President—of Board of Thmtetes ❑Municipal Official Regional Engineer 71j31120 710 Date d Da e For County and Road District Projects Submitted/Approved Highway Commissioner Date Submitted/Approved County Engineer/Superintendent of Highways Date Printed 7/15/2020 Page 1 of 1 BLR 12320(Rev.01/09/14) Illinois Department Local Public Agency of Transportation Formal Contract PROPOSAL SUBMITTED BY Advanced Asphalt Com am Contractor's Name 308 W. Railroad Ave. 234 Street P.O.Box Princeton IL 61356 City State Zip Code STATE OF ILLINOIS COUNTY Fulton City of Canton (Name of City,Village,Town or Road District) FOR THE IMPROVEMENT OF STREET NAME OR ROUTE Various SECTION NO. 20-00000-04-GM TYPES OF FUNDS MFT' ®SPECIFICATIONS(required) ® PLANS(required) ®CONTRACT BOND(when required) For Municipal Projects Department of Transportation ub tted/ ppr ved asse ® Concurrren�ce�in approval of award ® Mayorr-1PresicYent of Board oTrust s ❑Municipa Official Regional Engineer 713//201W Datep�1 Date For County and Road District Projects Submitted/Approved Highway Commissioner Date Submitted/Approved County Engineer/Superintendent of Highways Date r Printed 7/15/2020 Page 1 of 1 BLR 12320(Rev.01/09/14) Illinois Department Acceptance of Proposal to Furnish of Transportation Materials and Approval of Award Local Public Agency: City of Canton County: Fulton Section 20-00000-01-GM Route Various TO Complete Asphalt Service Company Address 1601 Kamar Dr-P.O. Box 457; Pittsfield, IL 62363 In accordance with your proposal submitted on 7/6/2020 a copy of which is in our files,you have been proposal or quotation date of submittal awarded the contract for furnishing the following materials required in the maintenance of the above designated project. construction or maintenance Materials shall be inspected in accordance with current Departmental policies. Item Unit Quantity Unit Price Amount Crack Routing Foot 25000 0.0100 250.00 Crack Filling Lb 15000 1.5800 23,700.00 Total: 23,950.00 Terms All work shall be completed by-December 31,2020. Shipping Instructions See Special Provisions For Municipal Rrojects X-d�'a Local Age C911cial Date Illinois-Department of Transportation For County And Road District Project Concurrence in approval of award Highway Commissioner Date Regional Engineer County Engineer/Superintendent of Highways / Z.D Zo Date Date BLR 12330(Rev.07/16/13) Printed 7/15/2020 Illinois Department Acceptance of Proposal to Furnish of Transportation Materials and Approval of Award Local Public Agency: City of Canton County: Fulton Section 20-00000-01-GM Route Various To Complete Asphalt Service Company Address 1601 Kamar Dr-P.O. Box 457;•-Pittsfield, IL 62363 In accordance with your proposal submitted on 7/6/2020 a copy of which is in our files,you have been proposal or quotation date of submittal awarded the contract for furnishing the following materials required in the maintenance of the above designated project. construction or maintenance Materials shall be inspected in accordance with current Departmental policies. Item Unit Quantity Unit Price Amount Crack Routing Foot 25000 0.0100 250.00 Crack Filling Lb 15000 1.5800 23,700.00 Totald 23,950.00 Terms All work shall be completed by December 31, 2020. Shipping Instructions See Special Provisions F Municipalrojects am dp Local Agenc icial ao Date Illinois Department of Transportation For County And Road District Project Concurrence in approval of award Highway Commissioner Date Regional Engineer County Engineer/Superintendent of Highways -7/`31 /ZU� Date Date BLR 12330(Rev.07/16/13) Printed 7/15/2020 Illinois Department Acceptance of Proposal to Furnish of Transportation Materials and Approval of Award Local Public Agency: City of Canton County: Fulton Section 20-00000-02-GM Route Various To Ace In The Hole, Inc. Address 15820 McDonald Road; Hanna City, IL 61536 In accordance with your proposal submitted on 7/6/2020 a copy of which is in our files,you have been proposal or quotation date of submittal awarded the contract for furnishing the following materials required in the maintenance of the above designated project. construction or maintenance Materials shall be inspected in accordance with current Departmental policies. Item Unit Quantity Unit Price Amount Bit Matls Seal CRS-2 or HFRS-2 Gal 5700 6.5800 37,506.00 Seal Coat A re ate(Spray Patch Ton 150 33.0000 4,950.00 Total: 42,456.00 Terms All cemetery work shall be completed by 7/30/2020 unless approved by the City. Otherwise,all work to be completed by 12/31/2020. Shipping Instructions See Special Provisions For Munici I Projects wit)ak Local A Official Ala Date Illinois Department of Transportation For County And Road District Project Concurrence in approval of award Highway Commissioner Date �`���"� J�G ✓""" ` �1 Regional Engineer County Engineer/Superintendent of Highways -7131 I ate Date BLR 12330(Rev.07/16/13) Printed 7/15/2020 s 1 Illinois Department Acceptance of Proposal to Furnish of Transportation Materials and Approval of Award Local Public Agency: City of Canton County: Fulton Section 20-00000-02-GM Route Various To Ace In The Hole, Inc. Address 15820 McDonald Road; Hanna City, IL 61536 In accordance with your proposal submitted on 7/6/2020 a copy of which is in our files,you have been proposal or quotation date of submittal awarded the contract for furnishing the following materials required in the maintenance of the above designated project. construction or maintenance Materials shall be inspected in accordance with current Departmental policies. Item Unit Quantity Unit Price Amount Bit Matls Seal CRS-2 or HFRS-2 Gal 5700 6.5800 37,506.00 Seal Coat Aggregate S ra Patch Ton 150 33.0000 4,950.00 Total: 42,456.00 Terms All cemetery work shall be completed by 7/30/2020 unless approved by the City. Otherwise, all work to be completed by 12/31/2020. Shipping Instructions See Special Provisions For Municip41 Projects [��& f�) v Ag c fficial n Date Illinois Department of Transportation For County And Road District Project Concurrence in approval of award Highway Commissioner Date Regional Engineer County EngineedSuperintendent of Highways 713 /Z02-0 ate Date BLR 12330(Rev.07/16/13) Printed 7/15/2020 Illinois Department of Transportation Office of Highways Project Implementation-/Region 3/District 4 401, Main Street/Peoria,Illinois 61602-1111 August 7, 2020 Ms. Diana Pavley-Rock, City Clerk . �City�.f`C�nton 12 North Main Street Canton, Illinois 161520 Municipal-Motor Fuel Tax (MFT) City of Canton Section No. 20-00000-00-GM Dear Ms. Pavley-Rock: The Local Public Agency Formal Contract(BLR 12320) in the amount of $49,819.00 with Illinois Civil Contractors; Inc. for curb and gutter for the-above section was approved on August 5, 2020. Authorization to expend $49,819.00 of MFT funds for this,section has been approved and should appear on the city's next MFT transaction detail. One copy of BLR 12320 is attached, one copy is being forwarded to Maurer-Stutz, Inc., and.one copy is being sent to the contractor. If you have any questions, please contact IDOT's District 4 Local Roads and Streets Field Engineer, Mr. Ken Park, at (309) 671-3693. Sincerely, Kensil A. Garnett, P.E. Region Three Engineer, KLP/SRL/jjs s:\gen\winword\blrs\staff\park\gm.letters\municipalities\contract docs\canton.20gm.1pa fc it civil.docx Attachment cc: Maurer-Stutz, Inc. Illinois Civil Contractors, Inc. File Illinois Department Local Public Agency of Transportation Formal Contract PROPOSAL SUBMITTED BY Illinois Civil Contractors, Inc. Contractor's Name 420 Pinecrest Drive Street P.O.Box East Peoria IL 61611 City State Zip Code STATE OF ILLINOIS COUNTY Fulton City of Canton (Name of City,Village,Town or Road District) FOR THE IMPROVEMENT OF STREET NAME OR ROUTE Various SECTION NO. 20-00000-05-GM TYPES OF FUNDS MFT ®SPECIFICATIONS(required) ® PLANS(required) ®CONTRACT BOND(when required) For Municipal Projects Department of Transportation S bmit /App ` v d asse ® Concurrence in approval of award Wd �0 alw ® Mayor ElffesidenT of Eloard of Tr-&stAs ❑Municip Official Regional Engineer Ya -0Date �p e For County and Road District Projects Submitted/Approved Highway Commissioner Date Submitted/Approved County Engineer/Superintendent of Highways Date Printed 7/15/2020 Page 1 of 1 BLR 12320(Rev.01/09/14) } Illinois Department Local Public Agency of Transportation Formal Contract PROPOSAL SUBMITTED BY Illinois Civil Contractors, Inc. Contractor's Name 420 Pinecrest Drive Street P.O.Box East Peoria -IL 61611 City State Zip Code STATE OF ILLINOIS COUNTY Fulton City of Canton (Name of City,Village,Town or Road District) FOR THE IMPROVEMENT OF STREET NAME OR ROUTE Various SECTION NO. 20-00000-05-GM TYPES OF FUNDS MFT. ®SPECIFICATIONS(required) ® PLANS(required) ®CONTRACT BOND(when required) For Municipal Projects Department of Transportation mitte /Ap rove P sed Concurrence in appproval of award a ® Mayor resident of Board of Trust4e§JZ Municipal Official Regional Engineer /7/ZdZo Date � Date For County and Road District Projects Submitted/Approved Highway Commissioner Date Submitted/Approved County Engineer/Superintendent of Highways Date Printed 7/15/2020 Page 1 of 1 BLR 12320(Rev.01/09/14)