HomeMy WebLinkAbout#5236 Confidential Treatment of Closed Minute Meetings RESOLUTION NO. 5236
A RESOLUTION REPORTING THE NEED OF CONFIDENTIALITY OR
CONFIDENTIAL TREATMENT OF CLOSED MINUTE MEETINGS PURSUANT TO
THE ILLINOIS OPEN MEETINGS ACT
WHEREAS, Section 2.06(d) of the Illinois Open Meetings Act (5 ILCS 120/2.06)
provides:
(d) Each public body shall periodically, but no less than semi-annually, meet to review
minutes of all closed meetings. At such meetings a determination shall be made, and
reported in an open session that (1) the need for confidentiality still exists as to all or part
of those minutes or (2) that the minutes or portions thereof no longer require confidential
treatment and are available for public inspection. The failure of a public body to strictly
comply with the semi-annual review of closed session written minutes, whether before or
after the effective date of this amendatory Act of the 94th General Assembly, shall not
cause the written minutes or related verbatim record to become public or available for
inspection in any judicial proceeding, other than a proceeding involving an alleged
violation of this Act, if the public body, within 60 days of discovering its failure to
strictly comply with the technical requirements of this subsection, reviews the closed
session minutes and determines and thereafter reports in open session that either (1) the
need for confidentiality still exists as to all or part of the minutes or verbatim record, or
(2) that the minutes or recordings or portions thereof no longer require confidential
treatment and are available for public inspection.
WHEREAS, the City Council of the City of Canton has reviewed its closed meeting (or
"Executive Session") minutes, having occurred from December 15, 2015 to April 6, 2020, in
order to report whether (1) the need for confidentiality still exists as to all or part of those
minutes or (2) whether the minutes or portions thereof no longer require confidential
treatment and are available for public inspection;
WHEREAS, the City Council believes the need for confidentiality still exists to all or
part of said closed meeting minutes; and
WHEREAS, the City Council also believes certain of the said closed meeting
minutes or portions thereof no longer require confidential treatment and are available for
public inspection.
NOW, THEREFORE, be it resolved by the corporate authorities of the City of Canton
the following:
1. A need for confidentiality still exists for the closed meeting minutes from December
15, 2015 to April 6, 2020, with the exception of those set forth in Paragraph 2 below.
2. The following closed meeting minutes (or portions thereof) from December 15, 2015
to April 6, 2020 no longer require confidential treatment and are available for public
inspection: None
3. The City Clerk is hereby instructed to make the closed meeting minutes included in
Paragraph 2 available to the public for inspection and/or review. The City Clerk is
instructed to partially redact any portion of the minutes that contain information that
has not been approved by the City Council for public inspection.
4. This Resolution shall be in full force and effect immediately upon its passage by the
City Council of the City of Canton, Fulton County, Illinois.
PASSED THIS 7th day of April, 2020.
AYES: Aldermen Ryan Mayhew, Quin Mayhew, John Lovell, Craig West, Angela Hale,
Jeff Fritz, Angela Hale, Justin Nelson
NAYS: None
ABSENT: None
APPROVED THIS 7th day of April, 2020.
ATT'lip ent M ell, Mayor
Diana 'avley-Roc , ity Clerk
EXHIBIT A