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Home My WebLink About03-03-2020 Council Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 1161520 March 3, 2020 6:30PM A regular meeting of the Council meeting was held on March 3 2020 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illiinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana PavleT.-Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, System Maintenance Superintendent Dash Wilson, Street, Superintendent Ron Robinson, Comptroller Beka Schultz_(Clifton Larson) MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Mayor McDowell PUBLIC PARTICIPATION Lon Henderson was at the meeting to introduce his nephew Joshua Henderson and Haley Nichols-which are the parents of the child that will be discussed later in the meeting regarding the burial at Greenwood Cemetery. Scout troop 10 and troop 104 was at the meeting ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter- Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. ADDITIONS OR CORRECTIONS TO THE AGENDA Attorney Jump asked to change the wording on the agenda to reflect the Call One service agreement as the Call One Master Service Agreement CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD FEBRUARY 18, `,020 BILL LIST Motion and second were made to approve the consent agenda by Aldermen Hale/West. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE DECLARING SURPLUS REVENUE IN THE CANTON 1- DOWNTOWN/5T" AVENUE TIF DISTRICT SPECIAL TAX ALLOCATION: FUND AND AUTHORIZING PAYMENT OF THAT SURPLUS REVENUE TO THE FULTON COUNTY TREASURER FOR DISTRIBUTION TO AFFECTED TAXING DISTRICTS ON A PRO RATA BASIS FOR TAX YEAR 2018 PAYABLE 2019 (IND READING) DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE DECLARING SURPLUS REVENUE IN THE CANTON2-RT 9/CHESTNUT STREET TIF DISTRICT SPECIAL TAX ALLOCATION FUND AND AUTHORIZING PAYMENT OF THAT SURPLUS REVENUE TO THE FULTON COUNTY TREASURER FOR DISTRIBUTION TO AFFECTED TAXING DISTRICTS ON A PRO RATA BASIS FOR TAX YEAR 2018 PAYABLE 2019 (1ST READING). DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A RELEASE AGREEMENT BETWEEN THE CITY OF CANTON AND THE HENDERSON FAMILY REGARDING A BURIAL AND SECOND INTERMENT RIGHTS AT GREENWOOD CEMETERY. Attorney Jump explained that he discussed the agreement with the Henderson family's attorney. All documents requested by Attorney Jump were received. The file stamped wills were also reviewed by Attorney Jump. A formal request was received from the child's mother/father-Haley Nichols/Joshua Henderson requesting the burial in the spot. Attorney Jump prepared a resolution and a release agreement. Attorney Jump said the council will need to determine if they want to approve the agreement and proceed with the burial. Alderman Ryan Mayhew asked if Attorney Jumps legal opinion changed after reviewing the documents. Attorney Jump said his legal opinion did not change after reviewing the documents and his legal opinion remains the same from the last meeting it was discussed. Thie Henderson family and their attorney were very cooperative in supplying the documents requested by Attorney Jump. Attorney Jump explained that the child's remains are subject to the disposition of remains act. Legally the parents have the right to control this. The real issue is the rights of Gerald and Ann Henderson—and the rights they had. Motion and second were made by Aldermen West/Lovell to approve ti,r�resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion failed. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 26046 NORTH LAKE WIND DRIVE, CANTON ILLINOIS. (Is'Reading) ORDINANCE#4181 Attorney Jump explained that the realtor reached out to the City and they are wanting to close the loan as soon as possible. Motion and second were made by Aldermen West/Quin Mayhew to waive the rules for two readings of the ordinance. The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen West/Hale to approve the ordinance and place it on file with the changes discussed. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE WHETHER (1) THE NEED FOR CONFIDENTIALITY STILL EXISTS AS TO ALL OR PART OF CLOSED MEETING MINUTES OR (2) THAT THE CLOSED MEETING MINUTES OR PORTION THEREOF ON LONGER REQUIRE CONFIDENTIAL TREATMENT AND ARE AVAILABLE FOR PUBLIC INSPECTION. Attorney Jump asked to have a motion to move this item to the end of the agenda. This item will be discussed in closed session and then will come back into open session for a vote. Motion and second were made by Aldermen West/Quin Mayhew to hold this item until the end of the meeting. The motion carried by voice vote and was unanimous. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A RAASTER SERVICE ORDER AGREEMENT WITH CALL ONE INC. RESOLUTION#5225 Call one provides the telephone services to the City. The master service;:agreement expired and additional fees are being assessed to our phone bill. Treasurer Wilkinson has worked with Call One and they have agreed to refund the fees. They are asking for the master service agreement in exchange for the waiver of the fees. The agreement is fo;r a one-year period Motion and second were made with Aldermen West/Lingenfelter to approve a resolution approving a master service agreement with Call One Inc. ROLL CALL Yes No Absent Alderman Justin x Nelson Alderwoman x Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN Update from SPRED—Marketing updates PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN DICUSS, CONSIDER AND VOTE ON THE APPROVE OF BIDS FOR THE VAN BUREN STREET IMPROVEMENTS The City received three bids for the Van Buren Street Improvements. -1 i'Xree bids were received from. The following submitted bids: Advanced Asphalt,Auto Baum and RA Cullinan. The low bid received was from Advanced Asphalt in the amount of$1P?;432.00. The engineer's estimate was $173,000.00. Engineer Plavec explained that he is seeing bids across the board coming in higher than the engineers estimate. The project includes a mill and overlay on Van Buren Street between Elm Street and Maple Street. The existing sidewalk ramps would be removed to make ther.n ADA compliant. Curb and guttering would be replaced as needed. The project was origin,,-.'fly budgeted using TIF 1 i funds and sidewalk funds. The breakdown of the cost is approximately $65,000.00 for the sidewalk project and $118,000.00 for pavement and curbing. The proposal is to take $65,000.00 from the sidewalk account and then have TIF 2 reimburse TIF 1 for $100,000.00. The City would then take $18,000.00 from the sales tax fund. The first pay request would not come until after May. The City currently has approximately $200,000.00 in the sidewalk fund. The project should be completed by the end of July. Motion and second were made by Aldermen Fritz/Hale to approve the low bid of$182,432.00 from Advanced Asphalt. $65,000.00 would come from the sidewalk fund, TIF 1 would account for $100,000.00 and the remaining $18,000.00 would either come from TIF 1 or the sales tax fund. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN DICUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING SECTION 8-11-2 (BOATING LICENSE REQUIRED). (1St READING) The current ordinance has a 90 horse-limit on boats at Canton Lake. The City is considering taking the limit off of the boat motors. The speed limit of 30 miles per hour would remain. The lake patrol would continue to enforce the speed limit. The City was receiving complaints about boats with larger motors and being denied access to the lake due to the larger motor. There would continue to be restrictions on different types of boats. A fee schedule was presented with gradual increases in prices. The fere schedule includes both in-town and out of town rates. Mayor McDowell said that if the proper fee is not paid a fine will be assessed and the boat sticker will be revoked. If anyone has any requested changes in the ordinance, they should notify Attorney Jump prior to the 2nd reading of the ordinance. l MAYOR COMMUNICATION RECOGNITION OF JOE GINGER Mayor McDowell presented a plaque to Joe Ginger for his 25 years of!service with the City. Joe started video taping the City Council meetings in March 1995. Joe has .missed only 2 meetings in the 25 years of service to the City and has demonstrated outstanding dedication to the City with the services he provides. SCAMS Mayor McDowell explained that the City was notified that some robo calls are going out to residents about the fire department asking for funds. The City is not requesting any funds and has not authorized any calls requesting for funds for the fire department. This is a scam and residents should not respond to this call. GREENWOOD CEMETER CLEANUP Greenwood Cemetery started their cleanup that will go until the 15th of the month. If anyone has any shepherd hooks people are encouraged to claim them. WWTP SUPERINTENDENT MICHAEL COURTNEY CLASS 1 LICENSE Mayor McDowell congratulated WWTP Superintendent Michael Courtney for successfully passing his exam and receiving the Class 1 license. OLD BUSINESS NEW BUSINESS Motion and second were made by Alderman Hale/Lingenfelter to adjourn into executive session for review of closed session minutes. Action will be taken in open session after the closed session meeting. The motion carried by voice vote and was unanimous. i - City of Canton Reconvened Council Meeting The Donald Edwards Way (Historic Depot) Canton 1161520 March 3, 2020 7:32pm LEGAL ORDINANCE COMMITTEE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE WHETHER (1) THE NEED FOR CONFIDENTIALITY STILL EXISTS AS TO ALL OR PART OF CLOSED MEETING MINUTES OR (2) THAT THE CLOSED MEETING MINUTES OR PORTION THEREOF ON LONGER REQUIRE CONFIDENTIAL TREATIVIENT AND ARE AVAILABLE FOR PUBLIC INSPECTION Motion and second were made by Aldermen Lovell to table this item until the next meeting. The motion carried by voice vote and was unanimous. ADJOURNMENT Motion and second were made by Aldermen Hale/Lingenfelter to adjourn. The motion carried by voice vote and was unanimous. Mayor Kent McDowell City Clerk Diana Pavley Rock