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HomeMy WebLinkAbout08-06-2019 Council Minutes c - City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Carlton 11 61520 August 6, 2019 6:30PM A regular meeting of the Council meeting was held on August 6, 2019 (6:30) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Curtis Lane, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Street Superintendent Ron Robinson, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- PUBLIC PARTICIPATION i ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JULY 16, 2019 BILL LIST DISBURSEMENT REPORT TREASURER'S REPORT GREENWOOD CEMETERY REPORT Motion and second were made by Aldermen Nelson/Hale to approve the consent agenda .The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF 8 LENOVA TABLETS A bid was submitted from Tim Buk Tech for 8 tablets with keyboards/cases for the aldermen in the amount of $1919.92. The purchase of the tablets would replace the aging/failing IPAD's being used by the aldermen. The tablets come with a 3-year warranty. Motion and second were made by Alderman Ryan Mayhew/Quin Mayhew to approve the 8 tablets in the total amount of$1919.12 from Tim Buk Tech. ROLL CALL Yes No Absent Alderman Justin x Nelson Alderwoman x Lingenfelter Alderman Fritz x Alderwoman Hale x Alderman West x Alderman Lovell x Alderman Quin x Mayhew Alderman Ryan x Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON GARBAGE RATES The City previously discussed an increase in garbage rates. The current depreciation account does not have enough money to cover the garbage trucks the City currently owns. The City needs .to be able to continue to put money into the depreciation account to cover future costs. Engineer Plavec further explained that the City started the discussion of garbage rate increases during the budget meetings. The original amount proposed in April was thought to be too much of an increase. The new proposed amount would be $17.50, next year with annual increases after. It would increase to $18.50, 19.00 and then $19.50. The proposed increase would generate additional funds. The City shorted the garbage depreciation when the City purchased the street sweeper. -Alderman Quin Mayhew said he did some research on other municipalities and found that the average rate is between $25.00-$26.00 per month. -Mayor McDowell explained that the City just renewed the contract for the landfill fees. The landfill cost also increases each year. The last increase in garbage rates ended in 2018. Engineer Plavec explained that the City would take $1.50 of the increase to go toward the depreciation fund. It would also be suggested that the City adopt an ordinance that indicates that the $1.50 would go to the depreciation fund each year for the next 5 years. Further discussion took place about determining if the increase should be for a 5-year period or for a short 2-3 year period. Motion and second were made by Alderman Ryan Mayhew/Lovell to increase garbage rates for FY 2020 to$17.50, FY 2021 to $18.50 with $1.50 going to the depreciation fund. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE CREATING ZONING PROVISIONS FOR DISTRIBUTION AND SALE OF MEDICAL AND RECREATIONAL CANNABIS IN THE CITY OF CANTON, ILLINOIS. (2ND READING) ORDINANCE#4153 Attorney Lane explained that a minor revision was made from the proposed 1St reading of the ordinance. A yearly$10,000.00 fee was included in the ordinance. Additional language was implemented about the sale of the cannabis to those under 21. This provision would be the same as the alcohol provision. Motion and second were made by Alderman Nelson/West to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew, The motion carried. DISCUSS, CONSIDER AND VOTE ON THE CITY OF CANTON MUNICIPAL CANNABIS RETAILERS' OCCUPATION TAX ORDINANCE. (1sT READING) The Illinois Municipal League provided a draft ordinance. A certified copy would need to be provided by September 1, 2019 to the department of revenue. The City will have the regular sales tax that applies to goods plus an additional 3.0%. DISCUSS, CONSIDER AND VOTE ON THE POSSIBLE PURCHASE OF 352 WEST PINE STREET INVOLVING A TAX SALE WITH FULTON COUNTY. The City previously discussed taking a garage down on this property. A tax sale took place July 19, 2019 on the property by Nicholas Halbert for$1500.00. A 15 day notice was issued to take down the garage. This will be brought back to the September meeting if the garage is not taken care of. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 5-8-2 RELATIVE TO BURNING OF YARD CLIPPINGS IN THE CITY OF CANTON, ILLINOIS. (1sT READING) ORDINANCE#4154 It'was recommended by Council to make burning of yard clippings available 7 days per week. Motion and second were made by Alderman Nelson/Quin Mayhew to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz . X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried Motion and second were made by Alderman West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS AND CONSIDER PURCHASE OF LEASED PROPERTY FROM AMEREN ILLINOIS ON WEST SIDE OF TOWN. The City operates a public works building at the property being leased by Ameren. The lease expires 2023. The City was approached by Ameren to purchase the property. Attorney Lane spoke with Mr. Briggs (Ameren) and was informed that Ameren is still going through the process to be able to authorize the sale to the City. It'was found that both parcels were previously annexed into the City. A pin number with an NFR has been confirmed with the assessment office.. Ameren would be providing a real estate purchase agreement. Ameren informed Attorney Lane that they would only convey it via quit claim deed rather than a warranty deed. Attorney Lane will bring this back to a future council meeting. DISCUSS, CONSIDER AND VOTE AN ORDINANCE AMENDING PROVISIONS 3-8-4 RELATIVE TO SPECIAL EVENT.LIQUOR LICENSES (CLASS F) IN THE CITY OF CANTON, ILLINOIS. (1sT READING) ORDINANCE#4155 Attorney Lane explained that this ordinance will simply clean up the current language in the code. The language allows for the sale of alcohol off premise-which already occurs. Motion and second were made by Alderman Nelson/Lingenfelter waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. Motion and second were made by Alderman West/Lovell to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING THE FIRST AMENDMENT TO THE REDEVELOPMENT PLAN AND PROJECTS FOR THE CANTON TAX INCREMENT FINANCING DISTRICT 3 (11T READING) A hearing took place at 5:30pm tonight for the amendment to the redevelopment plan and projects for the Canton Tax Increment Financing District. Four people attended the hearing and no objects were made. DISCUSS.CONSIDER AND VOTE ON AN ORDINANCE DESIGNATING THE AMENDED REDEVELOPMENT PROJECT AREA FOR THE FIRST AMENDMENT TO THE CANTON TAX INCREMENT FINANCING DISTRCT (1ST READING) DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE TAX INCREMENT ALLOCATION FINANCING FOR THE FIRST AMENDMENT TO CANTON TAX INCREMENT FINANCING DISTRICT 3. (1ST READING) DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZINGTHE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND BILLY'S TAP INC. (1ST READING) NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST FOR THE MONSTER DASH TO BE HELD ON OCTOBER 26, 2019 AT LINCOLN ELEMENTARY SCHOOL. A special event request was submitted for the Monster Dash to be held on October 26, 2019. The event does not include any road closures. The event is a fundraiser with proceeds going to Lincoln Elementary School. Motion and second were made by Alderman Lovell/Hale to approve the Monster Dash to be held on October 26, 2019 at Lincoln Elementary School. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION FOR A TEMPORARY CLOSURE OF A STATE= MAINTAINED ROADWAY FOR A PUBLIC EVENT-CHS HOMECOMING PARADE. RESOLUTION #5198 The parade will be held Friday, September 27, 2019 from 3:30-4:30pm. The road closure will be at the intersection of Locust Street and 1"Avenue. Motion and second were made by Alderman Lovell/Ryan Mayhew to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Felson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION FOR A TEMPORARY CLOSURE OF A STATE= MAINTAINED ROADWAY FOR A PUBLIC EVENT--THE FRIENDSHIP FESTIVAL PARADE TO BE HELD SEPTEMBER 14, 2019 RESOLUTION#5199 The Friendship Festival Parade will be held September 14, 2019 from 9:OOam to 11:OOam and includes the same route as previous years. Motion and second were made by Alderman Lovell/Fritz to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON A CLASS F SPECIAL EVENT LIQUOR LICENSE FROM WHITE OAKS SPORTS BAR FOR THE TASTE OF CANTON TO BE HELD AT BIG CREEK PARK A request was submitted for a Class F special event liquor license from White Oaks Sports Bar for the Taste of Canton to be held September 28, 2019. Motion and second were made by Alderman Lovell/West to approve the class F special event liquor license from White Oaks Sports Bar for the Taste of Canton to be held at Big Creek Park. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman. Ryan X Mayhew The motion carried. UPDATE FROM SRPED MISSY TOWERY GENERAL ECONOMIC DEVELOPMENT POINTS ® Prepared for and attended the Residential Housing Committee and had a follow up discussion with the Mayor. ® Attended taxing body meeting for TIF 3 expansion. ® Attended meeting with Attorney Lane and Mayor McDowell to wrap up the Canton/Fulton .County Enterprise Zone amendment application. Provided the application information to Attorney Lane and Mayor McDowell when it was finished. ® Prepared for and attended Outdoor Recreation Committee meeting and worked in conjunction with Amanda Woodruff to start hard launch of fultoncountyoutdoor.org. o Attended community site visit in Kewanee. a Worked with Amanda to finish up the Canton Area Guide to Development. a Preparing for the Legislative Breakfast on the 19th , working with the legislator's staff and getting the invites out. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT Met with a couple wanting to open a restaurant. Provided the business check list and other economic incentive programs information. ® Continuing to work with downtown business owner exploring the potential purchase of a downtown building for a new location. Received the TIF application and forwarded it on to Steve Kline. a Continuing to provide support for the downtown businesses expansion project. ® Provided the City's revolving loan application to a tourism based business who is doing a property improvement project. © Canton Main Street provided a micro grant for the new owner of Mel's Sporting Goods. e Worked with business owner having major property issues to connect her to the City. OTHER Prepared for and attended Canton Main Street Board Meeting Submitted monthly Chamber Courier and CMS Newsletter Articles. Prepared for and worked at Kid's Fest the day of the event. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN IDOT RESOLUTION FOR IMPROVEMENT/2009 ARRA- SECTION 09-00099-00-EG RESOLUTION #5200 Engineer Plavec explained that this item is the result of a recent audit. This item resolves$85.25 discovered during the audit of the 2009 ARRA-Section 09-00099-OOEG. Motion and second were made by Alderman Fritz/Hale to approve the resolution and place it on file ROLL CALL Yes No Absent Alderman Justin X Nelson .Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried DISCUSS, CONSIDER AND VOTE ON AN IDOT RESOLUTION FOR IMPROVEMENT/IL 9 & I1-78- SECTION 10-00101088-TL RESOLUTION#5201 This resolution is also the result of the recent audit. This resolution will authorize the expenditure of$5,923.18 (that was already paid)from 2010. Motion and second were made by Alderman Fritz/Lingenfelter to approve the resolution and place.it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried DISCUSS, CONSIDER AND VOTE ON AN IDOT RESOLUTION FOR IMPROVEMENT/LED MODULES- SECTION 14-00106-88-TL RESOLUTION#5202 The proposed resolution will replace LED Modules and backup batteries on various routes in the amount of$1,381.74 Motion and second were made by Alderman Fritz/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried DISCUSS, CONSIDER AND VOTE ON AN IDOT REQUEST FOR EXPENDITURE/AUTHORIZATION- SECTION 18-00107-00-DR The proposed IDOT request is for Motor Fuel Tax funds in the amount of$14,684.99 for Alder Street. This item is also from the audit. Motion and second were made by Alderman Fritz/Nelson to approve the [DOT request for expenditure. ROLL CALL Yes No Absent Alderman Justin X Felson' Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X -Alderman West X Alderman Lovell X Alderman Quin X r Mayhew Alderman Ryan X Mayhew The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW DISCUSS POSSIBLE SOURCES OF RELIABLE AND PERMANENT REVENUE STREAMS FOR THE CEMETERY The City is trying to determine the best way to come up with a revenue stream that could be dedicated for the funds needed at the cemetery. Treasurer Wilkinson explained that she is wanting a permanent solution. The State of Illinois is in the process of approving 6 video gaming machines for each establishment instead of just the five allowed now. Treasurer Wilkinson suggested taking the revenue the City receives from the additional machine in each establishment and dedicating those funds to the cemetery. Mayor McDowell discussed the possibility of centralizing all of the cemetery supplies and including it in the street department's budget. The cemetery could then go to the superintendent of streets to get items as needed. Discussion also took place regarding funding from the sale of cemetery lots to help build the fund. Alderman Nelson expressed concerns about using revenue from the sixth machine due to the inability to know for certain that the sixth machine will actually generate additional revenue. Alderman Nelson said he thinks the sixth machine will only provide variety for people rather than creating additional garners. Alderman Fritz expressed concerns-about any decreases in the demolition fund that currently receives money from the gaming machines. The demolition fund already lacks the necessary funds for demolitions within the City. The City previously transferred funds into the cemetery fund on an annual basis. Alderman Ryan Mayhew said he does not want to change the funding the City is doing from the video gaming machines. Alderman Quin Mayhew will continue to discuss funding with the sexton Kyle Jansen. MAYOR COMMUNICATION Mayor McDowell thanked the Public Works Department for their work. The Canton group raised over$141,000.00 for St.Jude this year and had over 100 runners Mayor McDowell recognized Bailey Norton for becoming this year's Friendship Festival Queen, Izabella Jarvis as 11t Princess and Maggie Eveland as 2nd Princess Alexandria Chamberlain won the Fulton County Queen Contest and Sidney Hannam as the Heart of Illinois Fair Queen OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Nelson/Ryan Mayhew to adjourn into executive session for personnel and collective bargaining. 51LCS 120/5(c) 2 The_motion carried by voice vote and was unanimous. Mayor Kent McDowell City Clerk Diana Pavley- Rock