HomeMy WebLinkAboutResolution #3056RESOLUTION N0. 3056
A RESOLUTION APPROVING AN AGREEMENT BETGTEEN THE CITY OF CANTON AND
ANDERSON ENGINEERING CONSULTANTS, LTD. AND DIRECTING THE MAYOR TO
E%ECUTE AND DELIVER SAID AGREII~NT (BUCKEYE STREET)
WHEREAS, the Canton City Council has determined that it is
necessary and in the best interest of the City of Canton, to enter
into an agreement with Anderson Engineering Consultants, Ltd.
hereto attached and herein incorporated as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CANTON, Fulton County, Illinois as follows:
1. That said agreement, hereto attached as Exhibit "A",
between the City of Canton and Anderson Engineering Consultants,
Ltd., is hereby approved.
2. That the Mayor is hereby authorized and directed to
execute and deliver said agreement on behalf of the City of
Canton, Illinois.
3. That this Resolution shall be in full.~force and effect
immediately upon its passage by the City Council of the City of
Canton, Illinois.
PASSED by the City Council of the City of Canton, Fulton
County, Illinois at a regular meeting thisLnd day of July,
1991, upon a roll call vote as follows:
AYES: Aldermen Sarff, Steck, Bohler, Meade, Barnett, May.
NAYS: None.
ABSENT : Aldermen Molleck, Coay.
APPROVED:
~~ ~
onald E. Edwards, Mayor
ATTEST:
y Whit: s, City Clerk.
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Township L ~
of Transportatbn N Address
S 10~ E. Elm Street
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County A Preliminary/Construction ~ Cny
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E Agreement A
Section N For N State
91-00083-00-FP C
y Motor Fuel Tax Funds T Illinois 6L520
THIS AGREEMENT is made and entered into this 2nd day of July , 19 S], between the above Local Agency (LA) and
Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the
above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State
Department of Transportation, hereinafter called the "DEPARTMENT", will be used entirely or in part to finance ENGINEER-
ING services as described under AGREEMENT PROVISIONS.
Section Description
Ill. Rte. 78 &
Name Buckeye St. Route 78 Length 0.472 Mi. (Structure No.
Termini Ill. Rte. 78: Sta. 185+00 to Sta. 202+90; Buckeye St.: Rte. 78 to 704' east. __
Description: Widening of Ill . Rte . 78, and construction of Buckeye St .
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA in connection with the
proposed improvement hereinbefore described, and checked below:
a. ( )Make such detailed surveys as are necessary for the preparation of detailed roadway plans.
b. ( )Make stream and flood plain hydraulic surveys and gather high water data and flood histories for the preparation
of detailed bridge plans.
c. ( )Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such
investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ( )Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
e. ( )Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or
Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements.
f. ( )Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert
types) and high water effects on roadway overflows and bridge approaches.
Note: FGJr copies to be submitted to the District Engineer
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g. ( ) Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish ~
to with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, H required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
h. ( )Furnish the lA with survey and drafts in quadruplicate of all necessary right-of-way dedications, constniction ease,
ments and borrow pit and channel change agreements induding prints of the corresponding plats and staking as
n3quired.
i. ( )Assist the LA in they receipt and evaluation of proposals and the awarding of the construction contract.
j. { X) Furnish or cause to be furnished:
(1) Proportioning and testing of concrete mixtures in accordance with the 'Manual of Instructions for concrete
Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the DEPARTMENT
and promptly submit reports on forms prepared by said Bureau.
(2) Proportioning and testing of bituminous mixtures (including extracting test) in accordance with the 'Manual of
Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials and Physical Re-
search, of the DEPARTMENT, and promptly submit reports on corms prepared by said Bureau.
(3) All compaction tests as required by the specifications and report promptly the same on forms prepared by the
Bureau of Materials and Physical Research.
(4) Quality and sieve analyses on local aggregates to see that they comply with the specifications contained in
the contract.
(5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materia)~ and
Physical Research, of the DEPARTMENT and submit inspection reports to the LA and the DEPAF TMENT in
accordance with the policies of the said DEPARTMENT.
k. (X) Furnish or cause to be furnished:
(1) A resident engineer, inspectors and other technical personnel to perform the following work: (The number of
such inspectors and other technical personnel required shall be subject to the approval of the LA.)
a. Continuous observation of the work and the contractor's operations for compliance with the plans and
specifications as construction proceeds, but the ENGINEER does not guarantee the performance of the
contract by the contractor. ,
b. Establishment and setting of tines and grades.
c. Maintain a daily record of the contractor's activities throughout construction including sufficient informa-
tion to permit verification of the nature and cost of changes in plans and authorized extra work.
d. Supervision of inspectors, proportioning engineers and other technical personnel and the taking and
submitting of material samples.
e. Revision of contract drawings to reflect as built conditions.
f. Preparation and submission to the LA in the required form and number of copies, all partial and final pay-
ment estimates, change orders, records and reports required by the LA and the DEPARTMENT.
2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be
in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that all
such reports, plats, plans and drafts shall before being finally accepted, be subject to approval by the LA and the said
DEPARTMENT.
3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the DEPART-
MENT.
4. In the event surveys or construction staking are found to be in error during the construction of the SECTION and
revisions of the survey or construction staking corrections are necessary, the ENGINEER agrees that he will
perform such work without expense to the LA, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to the contractor.
5. The basic survey notes and sketches, charts. computations and other data prepared or obtained by the ENGINEER
pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without
restriction or limitations as to their use.
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7. ghat all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
8. To submit, upon request by the LA or the DEPARTMENT a list o1 the personnel and the equipment he/she proposes to
use in fulfilling the requirements of this AGREEMENT.
The LA Agrees,
1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1i, 2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a. ( ) A sum of money equal to percent of the awarded contract cost of the proposed improvement as approved by
the DEPARTMENT.
b. ( ) A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as approved
by the DEPARTMENT based on the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost Percentage Fees
Under $50,000 ...................................... (see note)
Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum.
2. To pay for services stipulated in paragraphs 1b, 1c, 1d, 1e, tf, 1h, 1 j and 1k of THE ENGINEER AGREES at the hourly
rates strpulated below for personnel assigned to this SECTION as payment in full to the ENGINEER for the actual time
spent in providing these services the hourly rates to include profit, overhead, readiness to serve, insurance, social security
and retirement deductions. Traveling and other aut-of-pocket expenses will be reimbursed to the ENGINEER at his actual
cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under paragraphs
1b, 1c, 1d, 1e, 1f, 1j and 1k of THE ENGINEER AGREES. If the ENGINEER sublets all or a part of this work, the LA will
pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to ENGINEER" to be verified by furnishing the
LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in
the work should be consistent with the employee classifications for the services performed. If the personnel of the firm
including the Principal Engineer perform routine services that should normally be performed by lesser-salaried personnel,
the wage rate billed for such services shall be commensurate with the work performed.
Grade Classification
of Employee Hourly Rate
Principal Engineer 50.00
Resident Engineer 39.50
Chief of Party 32.50
Instrument Man 28.50
Rodmen 26.50
Inspectors 28.50
The hourly rates itemized above shall be effective the date the parties. hereunto entering this AGREEMENT, have affixed their
'~3nds and seals and shall remain in effect until 1 ~-'~1 19 ~1. In evert the services of the ENGINEER extend beyond
12-31 , 19 ~1, the hourly rates will be adjusted yearly by addendum to this AGREEMENT to compensate for increases
or decreases in the salary structure of the ENGINEER that are in effect at that time.
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3. That payments due the ENGINEER for services rendered pursuant b this AGREEMENT will be made as soon as practi-
cable after the services have been performed, in accordance with the following schedule: ~
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost -being the work required by
paragraphs 1a through 1g under THE ENGINEER AGREES • b the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee based on the above fee schedule and the approved estimate of cost.
b. Upon award of the contract for the improvement by the tJ1 and its approval by the DEPARTMENT, 100 percent of
the total fee (excluding any fees paragraphs 1j and 1 k of the ENGINEER AGREES), based on the above tee sched-
ule and the awarded contract cost, less any previous payment.
c. Upon completion of the construction of the improvement, 90 percent of the tee due for services stipulated in
paragraphs 1 j and 1 k.
d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improve-
ment by the DEPARTMENT, 100 percent of the total tees due under this AGREEMENT, less any amounts previ-
ously paid.
By mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs to and 1g, and prior to the completion of such services the LA shall reimburse the ENGINEER
#or his actual costs plus 100 percent incurred up to the time he is notified in writing of such abandonment - "actual
cost" being defined as material costs plus actual payrolls, insurance, social security and retirement deductions. Travel-
ing and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost.
5. That should the tr4 require changes in any of the detailed plans, specifications or estimates (except for those required
pursuant to paragraph 4 of THE ENGINEER AGREES) after they have been approved by the DEPARTMENT, the to
will pay the ENGINEER for such changes on the basis of actual cost plus 100 percent to cover profit, overhead and
readiness to serve - "actual cost" being defined as in paragraph 4 above. It ~ understood that "changes" as used in this
paragraph shall in noway relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans.
6. That, should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay the
ENGINEER, in addition to the fees provided herein, his actual cost incurred beyond such time limit - "actual cost" being
defined as in paragraph 4 above.
h (s Mutually Agreed,
1. That any difference between the ENGINEER and the lA concerning the interpretation of the provisions of this AGREE-
MENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER,
one member appointed by the LA and a third member appointed by the two other members for disposition and that the
committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications,
partial and completed estimates and data if any from traffic studies and soil survey and subsurface investigations with the
understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services
completed and any services partially completed in accordance with Section 4 of THE lJ1 AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT. based on the estimate of cost as prepared by the ENGINEER anc'
approved by the LA and the DEPARTMENT:
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4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, b solicit or secure this contract and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely br the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration oontingern upon or resulting hom the award or making of this
contract. For breach or violation of this warranty the l.A shall have the right to annul this contract without liability.
IN WITNESS WHEREOF, the parties have caused this AGREEMENT b be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized offices.
Executed by the lA:
ATTEST:
ey
Ci
(Seal)
Executed by the ENGINEER:
City of Canton ofcne
(MuniapalitylTownship/County)
State of Illinois, acting by and through its
City Cotncil
clerk By
Title: Mayor
Anderson Engineering Consultants, Ltd.
ATTEST:
By
Title: Secretary
By , C-'IJIJ ~~ ~8~----
Title: President
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