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HomeMy WebLinkAbout06-04-2019 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 June 4, 2019 6:30PM A regular meeting of the Council meeting was held on June 4, 2019 (6:30) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Curtis Lane, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, System Maintenance Superintendent Dash Wilson, Street Superintendent Ron Robinson, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Lt Eddy-Salvation Army PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MAY 21, 2019 BILL LIST . DISBURSEMENTS (APRIL) TREASURER'S REPORT(APRIL) Motion and second were made by Aldermen West/Hale to approve the consent agenda The motion carried COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF TASER ELECTRONIC CONTROL DEVICES FOR THE POLICE DEPARTMENT The approximate cost for the purchase of the 19 taser devices is $63,399.77 over the life of a five- year contract. The price is currently being negotiated. The funds will come from the police budget. The deadline will be 2-3 months. The current tasers are approximately 12-13 years old. A trade-in allowance will be given on the old tasers. Motion and second were made by Aldermen Ryan Mayhew /Lovell to approve approximately $63,399.77 for a five-year contract for the purchase of the taser electronic control devices. ROLL CALL Yes No Absent Alderman Justin X Nelson - Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF AN AIR CONDITIONER AND FURNACE FOR THE HISTORIC DEPOT The air conditioner and furnace are a TIF1 eligible expense in the amount of $9,650.00. The purchase of the air conditioner and furnace includes the duct work that will help reduce the noise level inside the depot while the air and furnace is running. Further discussion took place regarding the depot being a historic building. Engineer Plavec said he would look more into the type of work being done on a historic building. Motion and second were made by Aldermen Ryan Mayhew/Lingenfelter to approve the purchase of an air conditioner and furnace for the historic depot from GM with the funds from TIF1 pending information being received regarding the historic register. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE TO ESTABLISH A DATE FOR A PUBLIC HEARING FOR THE FIRST AMENDMENT TO THE CANTON TAX INCREMENT FINANCING DISTRICT(1sT READING) #4146 The public hearing is set or August 6, 2019 at 5:30pm. During discussion with Steve Kline (TIF administrator he asked if the City could waive the first reading of this,ordinance. Motion and second were made by Aldermen West/Ryan Mayhew to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin x Nelson Alderwoman x Lingenfelter Alderman Fritz x Alderwoman Hale x Alderman West x Alderman Lovell x Alderman Quin x Mayhew Alderman Ryan x Mayhew The motion carried. Motion and second were made by Aldermen West/Lovell to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin x Nelson Alderwoman x Lingenfelter Alderman Fritz x Alderwoman Hale x Alderman West x Alderman Lovell x Alderman Quin x Mayhew Alderman Ryan x Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE REZONING PROPERTY ON THE SOUTHEAST CORNER OF 57 NORTH 5T" AVENUE AND 526 EAST CHESTNUT STREET FROM A R- 2 ZONING CLASSIFICATION TO A B-2 ZONING CLASSIFICATION (2ND READING)#4147 This item did go before the planning and zoning commission and it was their recommendation to approve the ordinance. Motion and second were made by West/Lingenfelter to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN (Quin Mayhew-Acting Chair) DISCUSS, CONSIDER AND VOTE ON A GRIEVANCE FILED BY AFSCME REGARDING PART TIME POSITIONS Attorney Lane explained that the City discussed the grievance with the union during a previous executive session. The City is still attempting to resolve the issue by agreement. The committee recommended to deny the grievance. The City agreed through the union to hold off on any further time limits and to try to resolve this by agreement. Motion and second were made by Quin Mayhew/Ryan Mayhew to deny the grievance filed by AFSCME regarding part time positions. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman x Lingenfelter Alderman Fritz X Alderwoman Hale x Alderman West x Alderman Lovell x Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SRPED MISSY TOWERY GENERAL ECONOMIC DEVELOPMENT POINTS • Attended DCEO Grant Workshop in Peoria. • Submitted Workforce Development Committee comments for the meeting that I was unable to attend. Prior to the meeting I checked in with the State Treasurer's office to ask for a grant update on our Charitable Trust Workforce Development grant submission. • Canton/Fulton County Enterprise Zone work to assist with finalization of the amendment application. • Worked with Attorney Lane to address access agreements for the Brownfield's Assessment Grant and shared his response with the Dave King(Prairie Hills) and Dave Holmes (Stantec). • Updated our SAM.gov registration. • Worked on a comparison of visitcantonil.org and cantonillinois.org to ensure that information that appears on the visit site that would not be on the Fulton County Outdoor site is present on the cantonillinois site, because when fultoncountyoutdoor.org goes live we intend to shut down the visit site. Shared my comments with Amanda Woodruff. • Sent available property link to person interested in office/storage space and discussed potential options. • Working on updating the IEDC Site Selection Tables for Canton. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT • Attended meeting at the Duck Creek plant with several others regarding ways that we can be supportive of their workforce moving forward. • Check in with small part manufacturer's builder on their interest at the IH Site and emailed them both the RFP that was in the paper in case they hadn't seen it. • Attended Public Meeting for proposed expansion of TIF 3 (MANB Project)s • Communication with Royal Hospitality representative on updating him on the agreement work(courtesy of an update from Curtis), shared RP Lumber referral and provided a list of local mowers for the property. • Continuing to work with downtown business owner exploring the potential purchase of a downtown building for a new location. • KenCor Ethnic Foods—Received communication from Morgan that they had received USDA inspection approval and as soon as they send them an inspector,they will start hiring,training and production. • Continuing to work with downtown business on potential expansion project. • Received word that the company interested in former ethanol site is now looking to locate in Galva, IL as they felt that Pacific Ethanol (property owners) were not cooperative to their request in order to make the site selection. • Met with a business on Main Street interested in redoing her lot and sidewalk. I answered her TIF questions and then sent her the TIF application. Mayor McDowell shared that he and Ronnie went to look at the lot. • Working with Snowman's Reindeer Farm on their Hotel/Motel Grant Application submission. • Alexander Lumber communication on mowing exchange request for a business on 5th and price request. • Conversation with downtown business owner upset about something with Art on Main— discussed ways to compromise. • Discussion with person interested in purchasing Jim's Tire Service and how the TIF may work in the scenario he was presenting. OTHER Prepared for and attended Canton Main Street Board Meeting Working on FY Transitional information Submitted monthly Chamber Courier and article Attended 2 Promotion Committee meetings for CMS Attended Fulton County Outdoor Recreation Committee meeting UPCOMING DATES TO REMEMBER: CACC Cruise-In June 14th from 4 p.m. to 8 p.m. Canton Main Street's Farmer's Market every Saturday June—September Canton Main Street's Music In the Park Start on Friday, July 5th and all remaining Friday's in July Marketing&Tourism • Continued the design and production of the Fulton County Outdoor website. Collected a few Call for Information forms from Outdoor Attractions. Coordinated and held Fulton County Outdoor Committee meeting on May 9'. Set up an email and a Facebook Page to use for promotion of the website during its launch and after. • Attended the Fulton County Economic Development&Tourism meeting on May 6th. • Continued to schedule and post Tuesday"Tourism"and Thursday"Positives"posts on the Canton, Illinois Community Facebook Page. • Delivered brochures,booklets and books of Tourism information to the Hotels.Discussed the potential of getting brochure racks to display Tourism information at each Hotel. • Added Bike Share Program Page to the Cantonillinois.org website.Page is to help promote the program. • Communicated with the Peoria City Administrator for Team Rubicon. Forwarded a quote to the Administrator from Jed Rhoades for the potential use of the Venue for their training. • Met with a family that was originally from Canton. They are holding a family reunion in July. They requested 20 packets of tourism information for Canton.The whole family is coming to stay at the Harvester Inn and will occupy 15 rooms. The family wanted each packet to be given to each family member who is staying at the Harvester Inn. I communicated with the Harvester Inn about the tourism packets, assembled the packets and delivered them to the Hotel. • Communicated with ExplorePeoria.com about adding our Canton events to their website calendar. Posted Farmers Market,Art on Main and the Cruise-In on their calendar. . • Attended the Fulton County Tourism Council meeting on May 2°d. Showed them examples of other Visitors Guides from around Illinois. Discussed with them ways to re-design the guide. • Communicated with Illinois River Road about changes to our Canton Page on their website.I was able to add all the Hotels to our page and a few more locations. Will be updating more,to the page once I have updated photos and information for some shops,restaurants, and tourist locations. • Communicated with Loyalty Publishing in Bartonville about free Canton Maps they print. They will be sending some to us. Canton Main Street • Attended CMS monthly board meeting on April 30th and recorded the minutes of the meeting. • Collected information produced and sent out the May CMS Newsletter. • Teisha Buskirk and I spent the morning of April 23rd visiting some more downtown businesses to introduce ourselves,talk with them about CMS membership, give them our downtown events pamphlet, and speak with them about Advertising in the Scenic Drive Book. • Met with Teisha Buskirk and Missy about the potential for Erika Davis to become a Canton Main Street Board Member. • Updated Canton Main Street Directional Sign file to include labels for some new businesses. • Continued to work with Carol Kohler for art work to be painted on Electrical Box in Jones Park. Purchased supplies for the artists to start painting the Electrical Box. • Attended Canton Main Street's Promotions Committee meeting on May 8m • Art on Main: Communicated with PJ Star to list show in Arts Plus section and red letter Calendar Dates. Created and emailed Ad to the Fulton Democrat and ExplorePeoria.com. Set up radio spots for Committee Co-chair be interviewed about the show on Q98.1 and WBYS. Communicated with Spoon River Eclectic to have the show promoted in their May newsletter. Set up time with HOI News Morning show for myself and Committee Co-chair Eric Dufflield to appear live on the air to promote the show. Communicated with Central Illinois Buzz about writing and article to promote the show. Sent Ad to the South Fulton Argus to promote the show. Sent out press release for the show to all media contacts. Coordinated information, design and selection of the volunteer T-shirts for the show. Created Poster with sponsors name on them and coordinated with Dave Lewis Studios to get them printed. Once printed assisted the committee with the distribution of the posters. Created Program Booklet for the show and coordinated the printing of the booklets with Havana Printing. Communicated with a new artists to the show,who are replacing and artists that cancelled. Created and printed artist booth space markers,name tags and booth labels. Created sponsor sign boards to display in the park during the show. Created a sign to director visitors to the show to get Ice Cream at the Sweet Shoppe. Coordinated other misc.task for the show. • Spoon River Drive: Attended Spoon River Drive Representatives meeting on May 15th. Created Guide Book Ads for Banjovi,Hawkins&Anne and the Canton Area Heritage Center. Communicated with a potential vendor about registration fees. Created an Ad to be placed in Antique Explorer for their July/August and September/October for a call for vendors and general promotion of the event in Jones Park. Sent communication to CMS businesses about Guide Book deadline for Advertising in the book. • Farmers' Market: Communicated with Q98.1 about advertising. Communication with Carol Kohler about Farmers' Market Intern. Carol and I held an interview and offered the position to them and they accepted. Sent Spoon River Electric information about the Farmers' Market to be placed in their June Newsletter. Created Advertising pieces to use on Facebook. Communicated with a potential vendor. Sent out press release to all media contacts. Created Farmers Market Opening Day flyer with list of sponsors on it. • Heritage Days: Attended two Heritage Day planning meetings on April 22"d and April 17th. Created an Ad to be placed in the Summer Travel Guide that Gatehouse Media Produces.Also created a save the dates card and a half page flyer for promotion of the event. Created and placed ad with Antique Explorer for their July/August issue.Communicated with The Treasure Map to place Ad in their July/August issue and on their website. • Kid's Fest: Created standard logo and themed logo for this year's event. Began creating a flyer to promote the event. • Music in the Park: Began creating a flyer to promote the event. • CMS Facebook page: Posted Farmer's Market and Art on Main Promotions. Posted May CMS newsletter. Also shared some of our main street business member posted to the CMS page. Website • Posted May CMS Newsletter on the CMS webpage. • Updated the list of Canton Main Street members on the CMS web page. • Also did other updates that are listed throughout this report. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN Alderwoman Lingenfelter thanked the public works staff for their work during the recent heavy rains. She also reminded everyone not to blow their grass.clippings into the City streets. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN (Alderwoman Angie Lingenfelter-Acting Chair) STANDING WATER/ROADWAY-CURB AND DRIVEWAY DAMAGE -GETTYSBURG AND NEW SALEM STREET Engineer Plavec explained that he looked at this area. The city has this area scheduled for the mill and overlay. The City may want to put in a concrete depressed curve to help move the water flow. The entire north end has a high-water table level which is a problem in the City. A quote will be obtained and further information will be brought back. Engineer Plavec is looking into various options to help resolve the water issue in the north end. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW MAYOR COMMUNICATION RECOGNITION OF CANTON HIGH SCHOOL GIRLS VARSITY SOFTBALL TEAM 75TH ANNIVERSARY OF D-DAY(JUNE 6, 2019) OLD BUSINESS ASH STREET PROPERTY DEMOLITION The City will be handling the demolition of the garage at this property in-house. Title work has been completed and notice will be made. NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Lingenfelter/Hale to adjourn without the need for executive session. . The motion carried by voice vote and was unanimous. Mayor Kent McDowell City Clerk Diana Pavley- Rock