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Home My WebLink About05-21-2019 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 May 21, 2019 7:01prn A regular meeting of the Council meeting was held on May 21, 2019 (7:01pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Curtis Lane, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, System Maintenance Superintendent Dash Wilson, Street Superintendent Ron Robinson, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION-Trinity Lutheran Church-Pastor Garnett PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. ADDITIONS OR CORRECTIONS TO THE AGENDA Motion and second were made by Aldermen Ryan Mayhew/Nelson to move the mayor communications to the beginning of the meeting. The motion carried by voice vote and was unanimous. MAYOR COMMUNICATIONS Mayor McDowell congratulated the Ingersoll Middle School track team for their accomplishments at the state track meet. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MAY 7, 2019 BILL LIST DISBURSEMENTS (MARCH/APRIL) TREASURER'S REPORT(MARCH/APRIL) ANNUAL REPORT TO POLICE AND FIRE PENSIONS BOARDS OF MONIES PAID FY 2019 POLICE REPORT FIRE REPORT PUBLIC WORKS REPORT Treasurer Wilkinson explained that the April Disbursement and Treasurer's report will be moved to the next council meeting. The police report and the fire report were not in the packet so this will be brought back to the next meeting. Motion and second were made by Aldermen Nelson/Ryan Mayhew to approve the consent agenda taking out April's disbursement,treasurer's report, police and fire reports. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT OF LEGAL SERVICES FOR THE CITY OF CANTON AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS. #5194 Motion and second were made by Aldermen Ryan Mayhew/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. f DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE DISPOSITION OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF CANTON, ILLINOIS #4143 The City owns a light bar which was salvaged from a Canton Fire Department ambulance that was destroyed during the explosion in 2016. The light bar is no longer necessary or useful and the City would like to place the light bar up for sale or barter. Motion and second were made by Ryan Mayhew/Quin Mayhew to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X. Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried: Motion and second were made by Aldermen Ryan Mayhew/Fritz to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin x Nelson Alderwoman x Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell x Alderman Quin x Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE REZONING PROPERTY ON THE SOUTHEAST CORNER OF 57 N. 5T" AVENUE AND 526 E CHESTNUT STREET FROM R-2 ZONING CLASSIFICATION TO A B-2 ZONING CLASSIFICATION. (1sT READING) The request for the change from the R-2 zoning classification to a B-2 zoning classification for property on the southeast corner of 57 North 5th Avenue and 526 East Chestnut street went to the planning and zoning commission. It was the recommendation of the commission to send. the request to council for approval. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE REZONING PROPERTY AT 25 SOUTH AVENUE B/45 SOUTH AVENUE B AND 129 WEST PINE FROM A R-4 ZONING CLASSIFICATION TO A B-1 ZONING CLASSIFICATION. (1sT READING)#4144 The request for the change from the R-4 zoning classification to a B-1 zoning classification for property at 25 South Avenue B, 45 South Avenue B and 129 West Pine (MidAmerica National Bank) went to the planning and zoning commission. It was the recommendation of the commission to send the request to council for approval. It is requested to waive the first reading of the ordinance to meet time constraints. Motion and second were made by Aldermen Nelson/Quin Mayhew to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. Motion and second were made by Aldermen Ryan Mayhew/Nelson to approve the request from MidAmerica National Bank for the zoning change from the R-4 zoning classification to a B- 1 zoning classification. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON. A POSSIBLE LITIGATION TO DEMOLISH A GARAGE LOCATED AT 352 WEST PINE BELIEVED TO BE OWNED BY RICKY HICKMAN The property located at 352 has a garage that is falling in. The property is deemed dangerous and signs are posted. The cost to demolish the garage would be minimal and the city would use in-house staff to do the work. All lien holders would be provided notice. Motion and second were made by Aldermen Nelson/Lingenfelter to begin litigation to demolish the garage located at 352 West Pine believed to be owned by Ricky Hickman. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 10-15-27 RELATIVE TO ZONING AND BUILDING REQUIREMENTS IN THE CITY OF CANTON, ILLINOIS FOR VARIANCES TO BUILDING FENCES,WALLS AND OTHER OBSTRUCTIONS. (2ND READING)#4145 The proposed ordinance will help owners in getting a variance that would be needed for fences/walls. Motion and second were made by Aldermen Ryan Mayhew/Quin Mayhew to adopt the ordinance amending provisions 10-15-27 relative to zoning and building requirements in the City of Canton, Illinois for variances to building fences, walls and other obstructions. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON A POSSIBLE ADDENDUM TO A REAL ESTATE SALE AGREEMENT WITH THE CITY OF CANTON AND ROYAL HOSPITALITY, LLC RELATIVE TO OLD SIESTA HOTEL SITE AND DEVEOPMENT OF SAME. Attorney Lane sent out the proposed revision to Mr. Patel. Discussion took place regarding a 15- month time frame and some of the permits. At end of the 15 months they would buy the property from the City market value and the TIF agreement would be revoked if they were in default. City Engineer Keith Plavec explained the soil was examined at the site and a report was issued on the soil. The soil was found to be worse than what was anticipated-which increased to the original cost. A building permit was issued and will expire October 28, 2019. The City can extend the permit if progress is made. The signage will need to be provided to the zoning director for review. The City will need to have the fire suppression information to be reviewed. IDOT contacted Engineer Plavec asking about progress to the site. They will need to work with IDOT regarding the entrance to the site. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON ANNUAL FIREWORKS DISPLAY AND PROPOSED COSTS The City received a proposal for a 24-minute show with discounts that would be good for July 3, 4th or 51h in the amount of $10,200.00. The City would ,need to decide on which date they would like to hold the firework display. The City put a survey on the City facebook page to get input from the community. The survey received 493 votes in total. Alderman Ryan Mayhew said he is concerned about how close we are to the 4th of July to change the date. MidAmerica Natio'nal Bank does a large fundraiser for the event. The president of the bank would like to get a committee together to do future fundraisers. Alderman Lovell agrees that the City could look into forming a committee for future firework shows. Motion and second were made by Aldermen Lovell/ Quin Mayhew to have the firework display on July 4th with Midstate Fireworks in the amount of$10,200.00 ROLL CALL Yes No Absent Alderman Justin X J Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale ABSTAIN Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. PUBLIC WORKS,,WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE BIDS FOR THE CITY OF CANTON ANDERSON LIFT STATION GENERATOR AND CONTROLS REPLACEMENT The City received two bids at the bid opening for the Anderson Lift station generator. Oberlander Electric Bid Amount $94,595.00 Quick Electric Bid Amount $116,900.00 City Engineer Keith Plavec reviewed the bid documents and it was their recommendation to award the project to Oberlander Electric in the amount of$94,595.00. This is a budgeted item. Motion and second were made by Aldermen Lingenfelter/Nelson to award the project to Oberlander Electric in. the amount of $94,500.00 for the Anderson lift station generator and controls replacement. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON OBTAINING BIDS FOR N MAIN SIDEWALK REPLACEMENT FROM SOUTH OF HARVESTER INN TO WEST CHESTNUT STREET Several projects were identified within the 208,000.00 as part of the, FY20 TIF 1 budget. The City would like authorization to put together bid documents to put this project out for bid. Due to the complexity of this project, it would be better to put this project out for bid rather than doing this project in-house. The project.will include removing curbing and replacing the curb and guttering and sidewalk. The sidewalk will be ADA compliant. Motion and second were made by Aldermen Fritz/Hale to authorize Maurer and Stutz to obtain bids for the North Main sidewalk replacement from South of Harvester Inn to West Chestnut Street. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON OBTAINING BIDS FOR VAN BUREN STREET REPAVING FROM ELM STREET TO WALNUT STREET The project is included in the TIF budget in the amount of $80,000.00. This project would include mill and overlay. The City would like authorization to put this project out for bid. Motion and second were made by Aldermen Fritz/Nelson to authorize Maurer and' Stutz to obtain bids for Van Buren Street repaving from Elm Street to Walnut Street. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON OBTAINING BIDS FOR REPLACING ADA RAMPS ALONG VAN BUREN STREET FROM ELM STREET TO WALNUT STREET IDOT is requesting that when the mill and overlay is completed that the ramps meet the ADA compliance. It is requested that this project be paid from the sidewalk fund. The estimated cost of the project is $80,000.00. The City budgeted $110,000.00 for the sidewalk fund this fiscal year. Motion and second were made by Aldermen Fritz/Hale to authorize Maurer and Stutz to obtain bids for replacing ADA ramps along Van Buren Street from Elm Street to Walnut Street. II I I ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON ALDER STREET ROADWAY AND DRAINAGE IMPROVEMENTS NEAR NORTH MAIN STREET AND 2019 MFT MAINTENANCE PROGRAM Engineer Keith Plavec explained that the City has been working on a section of Alder Street from Main Street to the east side of Davis Ford. There have been problems with water that will pond at this intersection. The intent was to put a depressed gutter from Davis' east side to drain it. A meeting took place with Mr. Davis about the project and plans were sent to IDOT. Since there will be some digging with the project and it has MFT money- the state wants an environmental survey completed on it. The project will be delayed. The City will explore some ways to provide some temporary relief for the pooling of the water. Engineer Plavec is proposing a supplemental resolution to do more with this year's program due to the funding. The City could do an oil and chip program that would be approximately $80,000.00. Prices increase, so doing this project now will help prevent higher costs if this work is delayed into next year. The City will determine the streets that could be designated as priority for the project. This will be brought back to the next meeting for further discussion. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW DISCUSS, CONSIDER AND VOTE ON RESTORATION OF THE VERDIN CLOCK IN JONES PARK The restoration of the clock is a budgeted item. The City originally budgeted $13,000.00 for the repairs. The actual cost is $8,920.00 which is the same cost since 2013. The restoration would be paid out of the TIF bond fund (which would help pay down the TIF bond fund-as required) Motion and second were made by Aldermen Quin Mayhew/Lovell to approve the restoration of the Verdin clock in the amount of$8,920.00. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Friti X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON REPLACING THE RAILING AND HANDRAIL AT THE GAZEBO IN JONES PARK The current handrails at the gazebo are wood and are in poor condition. The city would be removing handrail in-house, but the installation of the new rails would be performed by the company providing the material. Motion and second were made by Aldermen Quin Mayhew/Lovell to put the new hand rails in at Jones Park gazebo with the amount not to exceed $14,000.00 (from the bond fund) and the remainder will come out of TIF 1. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderman Ryan X Mayhew The motion carried. OLD BUSINESS Ash Street property (garage and porch to be demolished) will be placed on the next agenda for further discussion. NEW BUSINESS MAYOR COMMUNICATION Mayor McDowell recognized Mrs. O'Brien's 4th grade class at Westview School for helping plant flowers and meeting with Carol Kohler about her duties at Jones Park. The City will be holding a public hearing on June 5th on the Enterprise Zone at the depot. ADJOURNMENT Motion and second were made by Aldermen. Nelson/Lovell to adjourn without the need for executive session. The motion carried by voice vote and was unanimous. Mayor Kent McDowell City Clerk Diana Pavley Rock