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Home My WebLink About04-16-2019 Council Meeting Minutes City of Canton Budget Hearing The Donald Edwards Way (Historic Depot) Canton 1161520 April 16, 2019 6:00pm Mayor McDowell called the budget hearing to order at 6:00pm. Mayor McDowell presented the proposed budget for fiscal year beginning May 1, 2019 and ending April 30, 2020 and asked three times if there were any public comments or questions. There were no comments or questions. The public hearing adjourned at 6:02pm City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 April 16, 2019 6:30pm A regular meeting of the Canton City Council was held on April 16, 2019 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4`"Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Curtis Lane, City Clerk Diana Pavley Rock, Pubic Safety Director Richard Fairburn, WWTP Superintendent Joe Carruthers, Treasurer Crystal Wilkinson, System Maintenance Superintendent Dash Wilson, Street Superintendent Ron Robinson, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Pastor Garnett-Trinity Lutheran Church PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell said he would like to move up his communications to the beginning of the meeting. Items #3 and #4 will be removed from the consent agenda (Treasurer's report and disbursement report) Motion and second were made by Aldermen Nelson/Lovell to approve the corrections to the agenda. Motion carried by voice vote and was unanimous. MAYOR COMMUNICATION Mayor McDowell congratulated the 5th grade archery team for their achievement of obtaining state championship on April 6, 2019. The team members and coaches were present at the meeting and honored for their accomplishment. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD APRIL 16, 2019 BILL LIST POLICE REPORT FIRE REPORT CEMETERY REPORT PUBLIC WORKS REPORT Motion and second were made by Aldermen Nelson/Hale to approve the consent agenda. The motion carried by voice vote and was unanimous COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT FOR THE FIRST AMENDMENT TO CANTON TIF DISTRICT NO 3 BY AND BETWEEN THE CITY OF CANTON AND JACOB & KLEIN LTD AND THE ECONOMIC DEVELOPMENT GROUP LTD UST READINGI#4134 The City of Canton's TIF administrator Steve Kline was at the meeting and distributed a map showing the areas of the TIF district being discussed. The item being discussed is a proposed amendment to TIF 3, so a new TIF is not being created. TIF district 3 was established in 2017. TIF district 1 has only a few years remaining. Between Maple Street and Walnut Street there is a lot of property that is tax exempt. The school administrative building, the gymnasium and The Fulton County Public Housing facility are all exempt. These will have very minimal impact regarding the tax base due to being exempt from real estate taxes. There are included in the area to provide a route for continuity purposes. The City approved an inducement resolution with Mid America National Bank at the last council meeting. This project is the main driver of the proposed amendment in TIF 3. Steve explained that he has been working with the bank for over a year to persuade them to do more than what they originally indicated they were going to do with the property. TIF is used to try to encourage development that would cause private investment to occur that was unlikely or would not otherwise happen without the assistance from TIF. This is not a re-development agreement, but rather just trying to start the process to authorize Steve Kline's group to begin collecting the property characteristics to ascertain the extent in which the proposed amended area will qualify under the TIF act. Instead of Mid America Bank spending money on the current facility-- and still be short on space when they are finished-- is to have them consider replacing the existing bank with a new building. This would be approximately twice the cost of what they were initially going to spend on the existing building. TIF might be able to reduce some of their site costs--- to discuss making the leap from a rehab project to a new bank building is the goal of the TIF amendment. If successful the City would then be asked to help reimburse some of their costs, but the majority of the new real estate tax increment that this project would generate would then be available to the City to be able to use in the TIF 1 area and downtown. This would allow for further improvements around the square area. The City could also use the money generated to further improve areas in TIF 3 which includes the undeveloped areas of the IH site. The proposed amendment would allow for Steve Klines group to undertake the amendment. The legal and the consulting fees are included in the amendment. An estimated timeline was provided for review. It is estimated to be August 2019 before the process is finalized. If anyone has any suggestions on how the TIF should be amended, this would be a good time to present ideas. The feedback would be needed relatively soon to allow time for the study and to reach a conclusion as the feasibility and qualification of the area. Motion and second were made by Aldermen Mayhew/Nelson to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. Motion and second were made by Aldermen Ryan Mayhew/Justin Nelson to approve and authorize the execution of a professional services agreement for the first amendment to Canton TIF district No. 3. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND MIDAMERICA NATIONAL BANK, INC I1ST READING) 64135 The proposed agreement with Mid America National Bank reflects that the bank is willing to provide the City the financing to complete the amendment. There would be no immediate out of pocket cost to the City. All of the costs are TIF eligible expenses that could then be reimbursed back to Mid America out of the first increment that their project would generate. Motion and second were made by Aldermen Ryan Mayhew/Justin Nelson to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. Motion and second were made by Aldermen Ryan Mayhew/Justin Nelson to approve and authorize the agreement between The City of Canton and MidAmerica National Bank. ROLL CALL Yes No Absent Alderman Quin X i Mayhew Alderwoman X Lingenfelter Alderman Putrich Abstain Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew I The motion carried. Motion and second were made by Aldermen Ryan Mayhew/Justin Nelson to move item #5 and #6 up from the agenda to be discussed next. The motion carried by voice vote and was unanimous. DISCUSS CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT FOR THE CITY OF CANTON GROUP MEDICAL #5186 City Clerk Diana Pavley Rock explained that Tim Wyman (The Wyman Group) is the consultant for the City of Canton for the group medical and dental plan. Tim recently negotiated the group medical and dental rates for the City. BCBS is the current provider of the group medical plan and provided a renewal rate in the amount of a 6.8°% increase. Health Alliance provided a rate of a 16% increase for a matching plan. Health Alliance presented another option that has a higher deductible than what is currently in the BCBS plan. This proposed plan with Health Alliance was an approximate savings of 3.5%. Based on the current contract language with the unions, the City would not be able to change the deductible without going back to the unions to negotiate. Even though Health Alliance provided a rate that was lower in the plan offered with the higher deductible it would still pose a risk if the City decided to switch to Heath Alliance by having a more significant increase the following year. Carriers will often give a low rate the first year, but then will substantially increase the rate the next year to make up for it. BCBS has provided very low increases historically for the City in their renewals. Attorney Lane further explained that the issue with the deductible is considered a term and condition of employment and the City would not be able to just implement a policy without a negotiation in good faith. It was the recommendation of the insurance committee to stay with BCBS for the group medical plan. The City would not have enough time to go back to the union to negotiate before the current plan expires and the budget being passed. Diana further explained that the City had a high loss ratio this year with their claims, so having only a 6% increase is very good. The initial renewal with BCBS was over 16°% increase and then Tim was able to negotiate the rate down to 6%. Motion and second were made by Aldermen Ryan Mayhew/Hale to approve an agreement between the City of Canton and BCBS for the group medical plan. ROLL CALL Yes No Absent Alderman Quin x Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS.CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT FOR THE CITY OF CANTON GROUP DENTAL, LIFE INSURANCE AND VOLUNTARY VISION#5187 Guardian Insurance provided a 0% increase for the same plan. It was the recommendation of the insurance committee to stay with Guardian Insurance for the group dental, life and voluntary vision. Motion and second were made by Aldermen Ran Mayhew/West to approve the agreement between the City of Canton and Guardian Insurance for the group dental, life and voluntary vision insurance. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. Motion and second were made by Aldermen Ryan Mayhew/Nelson to move item #4 from the agenda up so it can be discussed prior to the budget. DISCUSS. CONSIDER AND VOTE ON ADDITIONAL MODULE FOR PURCHASE ORDERS IN SPRINGBROOK ACCOUNTING SOFTWARE Treasurer Crystal Wilkinson explained that the annual cost is $3,365.47. The amount split between all of the departments is an annual cost of$224.36. There is an initial setup fee in the amount of$3180.00 that will have this portion paid out of the current year's budget. The software will allow for the purchase orders and invoices to all be digitized and will streamline the processes. This will also improve effendis in the process. When purchase orders are entered into the system, a setting will allow for notification if the expense is near the budget max. Springbrook will provide the training and continuous support. Motion and second were made by Aldermen Ryan Mayhew/Quin Mayhew to approve the request for the additional module with Springbrook. The setup fee in the amount of$3180.00 would come out of this year's budget. The cost of $3365.47 being split in the amount of $224.36 per department. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS CONSIDER AND VOTE ON AN ORINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSE OF THE CITY OF CANTON, FULTON COUNTY ILLNIOIS IN LIEU OF AN APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING MAY 1. 2019 AND ENDING APRIL 30.2020 (2ND READING)#4136 The budget reflects a surplus in the amount of$597,245.00. Motion and second were made by Aldermen Ryan Mayhew/Putrich to approve the ordinance for the budget for the fiscal year beginning May 1, 2019 and ending April 30, 2020. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND JON AND KIMBERELY NEWBURN #5188 Motion and second were made by Aldermen West/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND MAURER STUTZ ENGINEERING FOR GENERAL ENGINEERING SERVICES IN THE AMOUNT OF$85.000.00#5189 Engineer Keith Plavec explained that the proposed agreement is a time and material agreement rather than a lump sum agreement. The amount is spread out between different departments. The amount designated for the general fund is $35,000.00. TIF 1, TIF 2, and TIF 3 all have separate amounts designated. Water, sewer and system maintenance would also have amounts designated out of the $85,000.00 proposed agreement. Motion and second were made by Aldermen West/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X ' Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS CONSIDER AND VOTE ON AN ORDINANCE CREATING PROVISIONS 8-11-24 AND 8-11- 25 RELATIVE TO THE DOCK AND BOAT SLIP USAGE IN THE CITY OF CANTON. ILLINOIS (1ST READING)#413 The proposed ordinance sets the rules in place regarding boat docks/slips at the lake. Motion and second were made by Aldermen Nelson/Ryan Mayhew to waive the rules for the first reading. The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF CANTON, ILLINOIS (1990 GMC SIERRA MOTOR VEHICLE) 1ST READING)#4138 Attorney Lane explained that the City does not use this vehicle or have any purpose for the vehicle. The vehicle does have high mileage. The City was approached by an individual wanting to purchase the vehicle. Bidding on the vehicle is not required since someone is interested in purchasing it and the amount being offered is appropriate. Motion and second were made by Aldermen Nelson/Lingenfelter to approve the ordinance and place it on file. Motion and second were made by Aldermen west/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Ungenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE FOR PARKING BY PERMIT ONLY 77 FEET NORTH OF CHERRY STREET ON THE WEST SIDE OF SOUTH 6TH AVENUE 1'READING Alderman Lovell explained that the City made this section of the street no parking and it impacted the business. The 77 feet would be 4 parking spaces. S&S requested the 4 parking spots. Alderman Lovell further explained that he spoke to the owner of Anytime Towing. The owner is upset and does not feel any of his concerns are being addressed at this time. This has affected his business. The owner of Anytime towing felt the City was helping one business, but leaving him out. Mayor McDowell said he will discuss this more with the owners before the second reading is presented. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE ADOPTING AN EXPENSE REIMURSEMENT POLICY FOR THE CITY OF CANTON ILLINOIS (2ND READING)#4139 There is a new provision to the Illinois Wage Payment Act which now requires employers to reimburse employees for expense. The City originally had an expense reimbursement policy, and the travel reimbursement section of that policy will still be in place. The Illinois Municipal League recommended an update to the policy. Motion and second were made by Aldermen West/Quin Mayhew to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X ' Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 3-8-10 RELATIVE TO BONDS FOR THOSE POSSESSING LIQUOR LICENSES IN THE CITY OF CANTON, ILLINOIS (1st READING The current bond requirement for liquor license has been set at $500.00 for several years. It was the recommendation to increase the bond to $1500.00 to be consistent with the county and to provide better protection to the City. NEGOTIATIONS, GRIEVANCE& PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN A grievance meeting is tentatively scheduled for the 2nd meeting in May before the regular council meeting. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST FOR THE CMS MUSIC IN THE PARK SERIES The event will be held on four Friday's in July (5th, 12th, 19th and 26th) from 5:OOpm-7:30pm in Jones Park. Motion and second were made by Aldermen Lovell/Nelson to approve the request. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST FOR THE CANTON FARMER'S MARKET AND CLOSURE OF A PARKING LOT The event will begin at 7:00am-11:30am in Jones Park from lune-September. There will be local growers/producers with food demo's. music and kids activities. Motion and second were made by Aldermen Lovell/Putrich to approve the request. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST AND ROAD CLOSURE FOR ART ON MAIN TO BE HELD MAY 31, 2019-JUNE 2. 2019 The request for the event will be held in Jones Park and includes the closure of the parking lots on the east side of Jones Park. Motion and second were made by Aldermen Lovell/Hale to approve the request. ROLL CALL Yes No Absent Alderman Quin X { Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS CONSIDER AND VOTE ON A CLASS F SPECIAL EVENT LIQUOR LICENSE FOR ART ON MAIN TO BE ISSUED TO NATIVE TRAIL WINERY INC The old CEFCU parking lot area will be used for the wines during the Art on Main event. Motion and second were made by Aldermen Lovell/Nelson to approve the Class F special event liquor license for Native Trail Winery Inc. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. PUBLIC WORKS,WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVE AN ENGINEERING AGREEMENT BETWEEN THE CITY OF CANTON AND MAURER STUTZ ENGINEERS FOR THE HIGH SERVICE PUMP REPLACEMENT AND CLEARWELL CONNECTION IMPROVEMENTS AT THE WTP IN THE AMOUNT OF $110,000.00#5190 The proposed agreement in the amount of $110,000.00 is for the design and bidding of the project to take place at the WTP that will be completely by Maurer Stutz. There is an engineers estimate in the amount of 1.3 million dollars for the project at the WTP. There is a listing of line items to be included within the 1.3 million dollar project. One of the main focuses will be in replacing pumps to be able to deliver the water to the community. There will also be a capacity of water volume under the tank that would allow for 1.6 million gallons vs. the 400,000 that is currently available. The City will be seeking financing options for the project. Motion and second were made by Aldermen Lingenfelter/Quin Mayhew to approve the resolution and place on file. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE STREETS AND GARBAGE ALDERMAN QUINN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON RESIDENTIAL GARBAGE RATES This item will be tabled. LAKE, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN OLD BUSINESS Attorney Lane explained that the City was approached by Royal Hospitality after they received the default on the TIF arrangement. A meeting was held today with Missy Towery, Kent McDowell, and Attorney Lane along with representatives from Royal Hospitality. They explained why they had their delays in building the hotel and will be sending documentation to Attorney Lane. This will be placed on the next agenda for further discussion. They had the paperwork for financing and had individuals setup to start the build. Attorney Lane was not certain why Royal Hospitality did not communicate with the City during the delayed period. The last communication the City had with Royal Hospitality was April 2018. The building would be completed within 15 months. The City is aware of anyone else being interested in the property. Attorney Lane said he would require a subsequent sale agreement that states that if it is not completed within 15 months the City would get the property back. Attorney Lane told the representatives from Royal Hospitality that they would need to be present at the May 7th Council meeting to address any questions. A subsequent agreement would reinstate the TIF agreement and the provisions of the real estate once executed. NEW BUSINESS Motion and second were made by Aldermen Nelson/Lingenfelter to adjourn. The motion carried by voice vote and was unanimous. Diana Pavley Rock City Clerk