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HomeMy WebLinkAbout04-02-2019 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way(Historic Depot) Canton 11 61520 April 2, 2019 6:30pm A regular meeting of the Canton City Council was held on April 2, 2019 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4r"Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Curtis Lane, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, System Maintenance Superintendent Dash Wilson, Street Superintendent Ron Robinson, Comptroller Dan Bender MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Pastor Vantine PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. ADDITIONS OR CORRECTIONS TO THE AGENDA Community and Industrial Development Committee will be moved to the beginning of the meeting. CONSENTAGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD APRIL 2. 2019 BILL LIST Motion and second were made by Aldermen Hale/Lingenfelter to approve the consent agenda. The motion carried by voice vote and was unanimous COMMITTEE REPORTS: COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A CLASS C (RESTAURANT BEER AND WINE) LIQUOR LICENSE FOR IL VITALIO INC LOCATED AT 47 SOUTH MAIN STREET CANTON ILLINOIS The request for a Class C liquor license was presented to the liquor commission and it was their recommendation to send the request to Council for approval. Motion and second were made by Aldermen Lovell/Mayhew to approve the Class C liquor license for II Vitalio Inc pending receipt of the liquor liability insurance and surety bond. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. UPDATE FROM SRPED MISSY TOWERY GENERAL ECONOMIC DEVELOPMENT POINTS • Attending (Sunday, March 31"—Wednesday, April Annual Cook Headquarters trip. • Applied for the Rural Economic Development Initiative through USDA • Prepared for and co-facilitated SRPED's Annual Action Planning Session • Prepared for and attended the Recruitment of Business Committee meeting. • Sent out Brownfields Assessment Grant Site Nomination letters to 4 different property owners • Agreed to provide to provide public testimony at a hearing in Peoria for support of Route 24 Expansion BUSINESS DEVELOPMENT, ATTRACTION AND SUPPORT • Marketed Open House for former Big Rack's location and attended the Open House. • Working with a local business on a potential TIF agreement for lighting. • Providing property information(on former ethanol plant)to Dave Pearson at DCEO to give to the developer he is working with through the state who is potentially interested in doing a Glycerin refinery. • Phone conversation and in person meeting with property owner who is getting ready to demolish property and what future uses could be explored. Brownfields Assessment grant referral as well. • Phone appointment with Steve Kline to address questions concerning a submitted TIF Application • Reached out to our Shoe Sensation real estate rep to gauge their interest in a Canton location. (I did not receive a response back). • Sat on two conference calls pertaining to the Duck Creek plant. • Worked with downtown business owner on potential TIF application and after some discussion about the project they agreed to apply for the Canton Main Street Micro Grant. • Working with a local business that present a project at the council meeting on the 2nd. OTHER Prepared for and attended Canton Main Street Board Meeting Prepared for and attended SRPED Executive Committee meeting Submitted monthly Chamber Courier and CMS Newsletter articles Presented to 3 Canton High School Civics class to discuss SRPED services FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSE OF THE CITY OF CANTON, FULTON COUNTY, ILLINOIS, IN LIEU OF AN APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING MAY 1, 2019 AND ENDING APRIL 30,2020(1ST READING) Comptroller Dan Bender explained that some adjustments were made to the budget that will make the overall budget more favorable for the City. The adjustments will be reflected in the final budget that will be presented at the next Council meeting. DISCUSS. CONSIDER AND VOTE ON A CONTRACT WITH DACOTT ENERGY RESIDENTIAL ELECTRIC SERVICES- RESOLUTION 85183 A representative from Dacott Energy (Elia Streltsov) was at the meeting to discuss the contract with Dacott Energy for residential electric services. An RFP process was completed and the details from the bidding process can be found at the City Clerk's office. Elia further explained that he started working with the City of Canton in June 2016. Since this time he has saved the City approximately $451,000.00 for the residents in their electric services. The program is currently at .04456 per kilowatt hour with a 12 month contract that became effective in June 2018. At the end of this contract year a savings of$160,000.00 would occur for the residents in the last 12 months. During the RFP process the information is sent to every registered supplier in the state. Two suppliers responded to the RFP. The 12 and 24 month contract offer savings to the price to compare. The new rates for Ameren will be published on April 12, 2019. This will then show the new price to compare for this lune. Ideally it would be good to know this rate now to know what price to place the citizens on. The enrollment process has mandatory time frames that allow residents time to opt out of the program. Today is the last day to give the proper timeframe for the proper enrollment window. If the price for Ameren's price to compare goes up-the prices that are now available will follow suit. A 12 month contract with Homefield Energy is being recommended at this time for the above reasons. Once the rates are released on April 12th it would be suggested to start shopping the next agreement to possibly secure another 12 month contract-which in turn would provide a 24 month contract for the City. There has been discussion of Exelon closing some plants in Illinois that could affect the prices causing increases. A 24 month contract would further give some protection and lower rates for the City. The 24 and 36 month contracts would be with a different supplier than who the City is with now. This product is 100%carbon free, but is not a fully green product. There is a 21 day window during the enrollment period for residents. After this period residents can leave the program at anytime and come back into the program at anytime without any penalty. Motion and second were made by Aldermen Ryan Mayhew/Lovell to approve the 12 month contract with Homefield Energy from Dacott Energy. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST,CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 3-8-4 RELATIVE TO LIVE MUSIC IN THE CITY OF CANTON, ILLINOIS 12ND READING)-ORDINANCE#4132 The request was to extend the outside music until midnight on Friday and Saturday nights. The current ordinance allows outside music until 11:OOpm on Friday and Saturday nights. Motion and second were made by Aldermen West/Lovell to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman Wert X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE ADOPTING AN EXPENSE REIMBURSEMENT POLICY FOR THE CITY OF CANTON ILLINOIS 11ST READING) The law has changed relative to employee expenses. The law now requires employers to reimburse employees for expenses incurred for work related expenses. The Illinois Municipal League gave guidance on a suggested ordinance. The policy also includes a form for reimbursement to make all requests consistent within the City. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE APPROVING A CANTON LAKESHORE LEASE BETWEEN THE CITY OF CANTON AND SAMUEL AND KATHERINE SMITH FOR LOTS 5 & 6 OF NORTHSHORE ADDITION TO CANTON LAKE )1ST READING)-ORDINANCE#4133 Samuel and Katherine Smith obtained the property from the late Steven Reid. The Smith's are wanting to lease the lots from the City. Motion and second were made by Aldermen Nelson/Putrich to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON A RESOLUTION APPROVING A PROPOSED FIRST AMENDMENT TAX INCREMENT FINANCING (TIF) DISTRICT NO 3 REDEVELOPMENT PROJECT- RESOLUTION#5154 Steve Kline explained that the City was approached by Mid America National Bank regarding some potential improvements that they were considering for their property. Discussion took place to determine the idea of either renovating the existing building or tearing down the existing building and rebuilding. Tax increment financing would help provide assistance to possibly rebuild which would then cause a greater investment for the City and creating a building that will have far more longevity than renovating an existing building that has been here for 50 years. The item being presented is considered an inducement resolution. It is not an agreement, nor a contract. This does not change a TIF district. An inducement resolution does two things. (1) It marks a point in time which we can commence having more discussions with the bank and encourage them to incur some expenses for more detailed plans for building and constructing a new facility. They are reluctant to incur these costs unless there is some support expressed from the City that if their site---which is not currently located within one of the TIF districts -- if the City would make a good faith effort to amend one of the TIF districts to include the site. The use of the TIF would then be able to push the decision of tearing down the old facility and building a new one. Final decisions about the project is important. (2) This also assists the City in documenting the need for the TIF assistance and encourage them to do more than what they are willing to do otherwise. It is important to have the documentation in place prior to undertaking any effort on how we might explore TIF 3 options- including an amendment to TIF 3. Additional research will need to take place regarding the boundaries. Once the boundaries are determined Steve would come back to the Council with proposed costs and timelines. The inducement resolution is non-binding and does not commit the City to do anything. It simply shows that the City is supportive of replacing the existing building with a new building. Further information will be brought back to the next Council meeting. Motion and second were made by Aldermen West/Hale to approve the resolution. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich Abstain Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS. CONSIDER AND VOTE ON DECLARING DEFAULT WITH ROYAL HOSPITALITY, LLC RELATIVE TO THE REAL ESTATE SALES AGREEMENT On October 18, 2016 the prior administration engaged into an agreement with Royal Hospitality LLC. The LLC is based out of the Chicago area. Their intent was to put up a hotel at the old Siesta Motel site. The City engaged in a real estate sales transaction agreement. The City sold the property, but there were certain conditions listed in the sale. The redevelopment agreement also had provisions relative to financing and a commencement date for building and a finalization date. According to the redevelopment agreement the structure was to be completely built by February 18, 2018. They were suppose to secure financing on or before January 31, 2017. The City elected to terminate the TIF redevelopment agreement. The question tonight is to determine if the City will follow suit with the real estate sales agreement. Attorney Lane explained that he has made effort to contact Mr. Patel about the agreements but has not received a response. Attorney Lane is requesting to declare default with the agreement. Attorney Lane would like to get the site back for the City. If litigation results from the contract Attorney Lane would handle the litigation rather than having any third party involved. The transaction was for $25,000.00 with $5,000.00 earnest money. If they didn't do certain things the City would be able to keep it. Attorney Lane said he would like to resolve this without the need for litigation and get the property back for the City. The City could then see if anyone else is interested. Motion and second were made by Aldermen West/Putrich to declare default with Royal Hospitality LLC due to their failure to adhere to the requirements of the real estate agreement. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND MATTHEW R MOLITOR AND MELINDA A ATKINS(24110 N COUNTY ROAD 6, CANTON ILLINOIS)- RESOLUTION#5185 Motion and second were made by Aldermen West/Nelson to approve the resolution. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON,CHAIRMAN PUBLIC WORKS,WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER,CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE STREETS AND GARBAGE ALDERMAN QUINN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON PLACING CITY FUEL OUT FOR BIDS The City has been researching the possibility of placing the fuel out for bid to ensure best pricing for the City. This item will be tabled. LAKE, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A VARIANCE FOR A BOAT DOCK FOR CHUCK AND MARK TAYLOR The City is working on the variances on a case by case basis due to the actual structures locations. This particular dock is located in a no wake zone and will not come out any further than the current dock. The dock will have a boat lift on it to get the boat up out of the water. Motion and second were made by Aldermen Putrich/Hale to approve the variance for the boat dock for Chuck and Mark Taylor. ROLL CALL Yes No Absent Alderman Quin X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. MAYOR COMMUNICATION Mayor McDowell explained that the City put up a no parking sign on South 6th. A business owner located on the south side has a fire hydrant located on the front- which causes them to park further down the street. Mayor McDowell would like to allow her to use the two spots across the street for employee parking by permit only. More information will be brought back to the next Council meeting. OLD BUSINESS NEW BUSINESS Motion and second were made by Aldermen Nelson/Lovell to adjourn without the need for executive session. The motion carried by voice vote and was unanimous. Mayor Kent McDowell City Clerk Diana Pavley Rock