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Home My WebLink About12-04-2018 Council Meeting MinutesCity of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 December 4, 2018 6:30pm A regular meeting of the Canton City Council was held on December 4, 2018 (6:30pm) in the Council Chambers, The Donald E. Edwards Way -50 North 4`" Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Curtis Lane, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, System Maintenance Superintendent Dash Wilson, Street Superintendent Ron Robinson, Beka Schultz (Clifton Larson) MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Phil Fleming (Saint Peters Church) PUBLIC PARTICIPATION — ROLL CALL Yes No Absent Alderman Quinn Mayhew X Aldemoman Lingenfelter X Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan Mayhew X The motion carried. CONSENTAGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD NOVEMBER 20, 2018 BILL LIST Treasurer Wilkinson explained that she has a correction to be made on the bill list. The item listed on the bill list as workers compensation should be changed to tort liability. This is a charge with the Illinois County Risk Management Trust (ICRMT) COMPTROLLER'S REPORT Motion and second were made by Aldermen Hale/Putrich to approve the consent agenda. The motion carried by voice vote and was unanimous COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE LEVYING AND ASSESSING TAXES FOR CORPORATE PURPOSES OF THE CITY OF CANTON, ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1. Z018 AND ENDING APRIL 30. 2019. (1' READING) Alderman Ryan Mayhew explained that the City is presenting three options for this year levy. The three options are: 0% property tax raise 1.5% property tax raise 4.0% property tax raise The 4.0% option is the only one that has the City paying what the actuarial analysis provided to the City. The other two options would have the City paying a lesser amount than what the actuarial analysis provided to the City. The Council will need to review the options and determine which option is the best for the City. The 4.0% option would have the City shorting the water/sewer money by $50,000.00. With the recent events taking place, Alderman Mayhew explained that he does not believe this would be a good idea. Other communities have looked at their police and fire pension funding problems and developed usage rates. Some communities have used a flat rate. The Council will need to decide what the best plan is for the City. If the City would select the 4.0% option it would leave the City with a $109,000.00 reserve. The 1.5% option would short our actuarial evaluation amounts and would leave the City with a $40,000.00 reserve. The 0% option would also be shorting the actuarial amounts for the police/fire pensions. This option would also leave the City with a zero surplus for the fiscal year. The City is currently working on the unaccounted water to correct some loss areas. This will be brought back to the next council meeting for the 2ntl reading. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE ABATING ALL OF THE BOND LEVY FOR THE 2018-2019 FISCAL YEAR $10.000,000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2012 AND $2.810.000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2013 11' READING) The City has to file the ordinance for the bond levy with the County. This ordinance allows the City to use water/sewer funds as the alternate revenue. This will be brought back to the next council meeting for the 2"" reading. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT FOR TIF3 AND VENUE LLC (1ST READING) This will be brought back to the next council meeting for the 2nd reading of the ordinance. DISCUSS. CONSIDER AND VOTE ON A CLASS U (CATERINGI LIQUOR LICENSE FOR THE VENUE LLC The liquor commission met to review the request for the Class U liquor license for the Venue I.I.C. It was the recommendation of the liquor commission to send the request to council for consideration. Motion and second were made by Aldermen West/Nelson to approve the Class U liquor license for the Venue LLC. ROLL CALL Yes No Absent Alderman Quinn Mayhew X Alderwoman Lingenfelter X Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan Mayhew X The motion carried. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TIF REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON, FULTON COUNTY, ILLINOIS AND B -DESIGN (1'READING) This ordinance will be brought back to the next council meeting for the 2nd reading. DISCUSS CONSIDER AND VOTE TO ACCEPT THE OPERA HOUSE LOT VIA QUIT CLAIM DEED Attorney Lane said he has been working with SRPED Missy Towery and Kert Huber. They are taking the position that it is more appropriate to engage in a quit claim deed than a warranty deed since there is no money exchanging hands. A title search has been performed and there are no concerns with the title. The mortgage has now been released. Motion was made and second by Aldermen West/Putrich to approve the quit claim deed for the Opera House. ROLL CALL Yes No Absent Alderman Quinn Mayhew X Alderwoman Ungenfelter X Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan Mayhew X The motion carried. DISCUSS. CONSIDER AND VOTE ON AMENDING ORDINANCES RELATIVE TO REGULATIONS AND RULES OF GREENWOOD CEMETARY (1ST READING) Attorney Lane explained that he worked with the Sexton at the cemetery to update the rules and regulations for the cemetery. The old ordinance was outdated and this will bring the ordinance/code up to date. The ordinance sets the rules and regulations for the type of headstones that can be placed at the cemetery. It also establishes the rules and regulations for the cleanup operations at the cemetery. Alderwoman Lingenfelter said she wants to place a public notification of the ordinance changes. Additional questions came up about some of the rules and regulations being established, so the sexton will be at the next meeting to answer any questions prior to the passage of the ordinance. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SPIRED MISSYTOWERY GENERAL ECONOMIC DEVELOPMENT POINTS • Conducted interviews and hired the new Executive Assistant for SRPED. A more public announcement will be made once she has officially started on 12/17/18. • Attended TIF I01 Session. • Posted the Economic Growth Development Incentives Guide and on cantonillinois.org. The link is b-qs,//www.cantonillinois.orgleconomicdevelopmen and you will see it on the left sidebar. • Finished and posted the Canton Main Street Micro Grant on cantonillinois.org. The link is b-qps://www.cantonillinois.orglrnainstree and you will we it on the left sidebar. I also shared the information with two potential qualifiers. • Finished and posted the Downtown Participation Loan on cantonillinois.org. The link is hMs://www.cantonillinois.org/economicdevelooment and you will see it on the left sidebar. • Participated in Canton Daily Ledger interview regarding progress that we have made since the Downtown Development event in late June. Article was in Saturday, November 24' edition. • Attended meeting with Mayor, Bob Ackerman and WIRC to discuss the Abandoned Properties Program grant opportunity. After that meeting also received an update on the Housing Rehab Grant. • Attended TWG meeting in Peoria to hear presentation about Commute Enterprise. • Starting work on the 2019 Business Institute with SRC & CACC. • A former board member pointed out when you "google" Canton the first thing that pops up is the picture of the disaster and it makes it look like the "apocalypse". Because Amanda just attended a conference with Google as one of the sessions she will reach out to them to ask how we can change it. I shared the update with the former board member. • Participated in WEEK interview with Monica Murphy to discuss 2 year anniversary of explosion. After my interview I took her to Di's Boutique and after that I took and to the empty lot of the former Opera House. • Prepared for and attended Transportation Committee meeting. • Communication with property owner that wanted his property posted on our Available Property Inventory. Dana worked with him and posted the information. Also received communication from the person working on the former THAI building about their progress in renovations. • Attended City Council meeting in support of The Venue project's draft TIF RDA. • Attended City Council meeting in support of Di's Boutique second reading and the following day let Diane Bell know that it passed. • Worked with business owner, Mayor McDowell, and Alderman Mayhew to propose a possible RDA for B -Designed. Also worked with Steve Kline to discuss what could be included in the RDA. • Phone conversation with person opening a 24 hour gym on the square in the Randolph Building. • Canton Fulton County Enterprise Zone Amendment Process o Attended Village of Banner's meeting and presented on the request for the amendment process and asked to be placed on the agenda the following meeting for a vote. o Attended Buckheart Township's meeting and presented on the request for the amendment process and asked to be placed on the agenda the following meeting for a vote. c The same night I was at Buckheart's Mayor McDowell presented to Banner Township where he received full support from their vote and he communicated with me after to let me know how things went. o Attended Spoon River College board meeting where we received full support for the amendment process. o Attended Canton Union School District #66's Board meeting and presented on the request for the amendment process and asked to be placed on the agenda the following meeting for a vote. o Reached out to Attorney Lane on direction of how to answer one of the questions posed at the school board meeting. • Phone appointment with potential builder for small manufacturing facility looking at relocating their existing plant to the former IH Site. Provided contact names and information to further address questions I could not answer and answered questions about potential incentives. • Met with company representative interested in possibly building a gas station on the east side. • Met with person interested in doing a duplex housing development (3rd meeting). • Attended Opportunity Zone's forum in Peoria. • Working with a downtown business on a possible expansion project. • Jimmy John's tour and update — Chamber Membership referral — Open Interviews postings • Update from new business (Big Cats Bowls) running out of Blessings Food Hub. OTHER Prepared for and attended SRPED Executive Committee. Submitted monthly Chamber Courier and CMS Newsletter articles Prepared for and attended meeting with potential new CMS president Worked with CMS board to have them volunteer to deliver bags for the Small Business Saturday event. Answered Delayne Westin's email from U of I Extension office per Mayor McDowell's request. Helped decorate Jones Park for the Christmas Season. TOURISM Dana Smith has been dedicating a bulk of her time to helping with the new employee transition. She has been assisting with the Canton Main Street Old Fashioned Christmas Walk She has also been focusing on tasks that are coming out of the Fulton County Outdoors Recreation committee. DATES TO REMEMBER Canton Main Street's Old Fashioned Christmas Walk — FRIDAY, DECEMBER 7TH 5:00 P.M. — 7:30 P.M. Dana's Retirement Party — THURSDAY, DECEMBER 27TH 5:00 P.M. — 7:00 P.M. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE STREETS AND GARBAGE ALDERMAN QUINN MAYHEW, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION LEAF PROGRAM The leaf program was interrupted due to the blizzard and a large water main break. The City will be continuing to move forward with the leaf program now that the snow has melted. The leaf program will continue until the leaves are picked up or weather ends the ability to pickup leaves. NTSB FINAL REPORT RELEASED MONDAY. The City received the NTSB final report on Monday regarding the explosion. The full report can be found at: www.ntsb.¢ov The report summarizes the facts of the incident. The end of the report shows the probable cause. A probable cause is what a person would summarize from the facts. CHRISTMAS WALK Mayor McDowell encourages everyone to come out for the Christmas Walk in the downtown area this Friday. It is important to support the local businesses. OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Nelson/Lovell to adjourn for executive session for: 51LCS 120/2 C11 The motion carried by voice vote and was unanimous. No additional information took place in open session and the meeting adjourned. Diana Pavley-Rock, City Clerk Kent McDowell -Mayor