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HomeMy WebLinkAbout08-07-2018 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 August 7, 2018 6:42pm A regular meeting of the Canton City Council was held on August 7, 2018 (6:42pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Curtis Lane, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, Street Superintendent Ron Robinson, WTP, Superintendent Greg Pollitt, SRPED Missy Towery, Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Mayor Kent McDowell • MOMENT OF SILENCE- Passing of Dan Fuller PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X • Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell asked to move his communications up so it would be under the consent agenda. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JULY 17, 2018 BILL LIST Motion and second were made by Aldermen Nelson/Hale to approve the consent agenda. The motion carried by voice vote and was unanimous. • MAYOR COMMUNICATION APPOINTMENT OF QUINN MAYHEW-ALDERMAN WARD 3 (OATH OF OFFICE) Motion and second were made by Aldermen Nelson/Lovell to accept the appointment of Quinn Mayhew to the position of ward 3 alderman. The motion carried by voice vote and was unanimous. City Clerk Diana Pavley Rock gave the oath of office to Quinn Mayhew. OATH OF OFFICE- FIREFIGHTER CHASE JONES City Clerk Diana Pavley Rock gave the oath of office to Firefighter Chase Jones. RECOGNITION OF CHRIS JUMP-WARD 3 ALDERMAN Mayor Kent McDowell presented a plaque to Chris Jump for his service to the City of Canton as Alderman of Ward 3. Chris Jump announced that he was moving out of ward 3 and by state law would no longer be able to serve as aldermen of ward 3 without residing within the ward. APPOINTMENT TO POLICE PENSION BOARD-JEFF STRODE Motion and second were made by Alderman Nelson/Putrich to approve the appointment of Jeff Strode to the police pension board. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A REVOLVING LOAN APPLICATION FOR ARTHUR WILLIAMS DBA JACKSON HEWITT The revolving loan committee met at 5:30 to review the revolving loan application for Arthur Williams DBA Jackson Hewitt. The recommendation from the revolving loan committee was to deny the application. • Motion and second were made by Aldermen Ryan Mayhew/Nelson to deny the loan application. ROLL CALL Yes No Absent Alderman X Quinn Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A NEW POLICE VEHICLE. The request is for the purchase of a new Dodge Durango police vehicle in the amount of $26,200.00. This vehicle will replace an existing vehicle. The Dodge Durango was the lowest bid and is a budgeted item. Motion and second were made by Aldermen Mayhew/Hale to approve the purchase of the Dodge Durango in the amount of$26,200.00. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN INTERGOVERNMENTAL AGREEMENT WITH CANTON UNION SCHOOL DISTRICT #66 REGARDING THE SOLID WASTE DISPOSAL FOR THEIR FACILITY AUGUST 2018-2019 Engineer Keith Plavec explained that the City was approached by the school district regarding the solid waste disposal for their facility. The school currently has a contract with a private vendor and their contract expires August 15, 2018. The superintendent presented the various locations which would include the middle school, high school, the football stadium, East view, West view school, Lincoln, McCall school, the bus garage, Ingersoll gym and the administration building. • The City evaluated the tons per day that would be picked up and the City's truck capacity to come up with a cost. Engineer Keith Plavec said he believes the City could make the proposal with the school district work out. The school district will purchase their own dumpsters and the proposal will help save the school district money. • Mayor McDowell said that if the Council approves the agreement it will be contingent upon the • school district approving the agreement. If agreed upon Attorney Lane would draw up an intergovernmental agreement to present to the Council. Motion and second were made by Aldermen Hale/Putrich to approve the offer to the school district. • ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SRPED MISSY TOWERY GENERAL ECONOMIC DEVELOPMENT POINTS • Prepared for and attended SRPED's Transportation Committee meeting. Started work on our one page document in support of US Route 24 Expansion and requested quotes from our largest employers that would • benefit from that expansion. Shared the ITS Strategic Plan Survey with the committee. • Met with a representative from IHDA to discuss how we can take advantage of their services further. Also attending that meeting were Mayor McDowell and Amanda Atchley. • Downtown Development Event o Prepared for and attended follow up meeting to discuss ways to move forward. o We are currently working on a follow up stakeholders meeting. o Shared our"Action Plans"with a former downtown business owner interested in volunteering. o Follow up emails and phone calls with persons who attended that are interested in pursuing startup businesses. o Followed up with property owners on the interest they received from people and worked with a couple of them to give back their keys. • Meeting with Mayor and Lou Ann Armstrong to discuss TIF Incentives Program Proposal. • Scheduled our next"How to Start a Business in Illinois"workshop for Wednesday, August 22°d at 6:00 p.m. • Posted several updates on the SRPED and CMS sides of cantonillinois.org. • • Updated the Available Property link on the website. • Provided H/M Tax grant to Friendship Festival Board chair Austin Tarter. • Conversation with Kert Huber on his appetite to donate the Opera House lot to the City. • Prepared for and spoke at the Fulton County Mayor's Meeting. • Attended Department Head Meeting • Received and shared the downtown business survey results with Canton Main Street • • Poll of council on the request for a storage facility at the IH site and then shared the feedback with the interested party. • Worked with Kevin Stephenson and Paige Edwards of Canton Main Street to complete the Downtown Property Map and Directory and then posted them on the Canton Main Street side of cantonillinois.org. • Provided Jarred Dexter at WIRC our local updates on small business developments for their CEDS report. • Attended the Joint TIF Review meeting. • • Worked with Marketing and Tourism Coordinator Dana Smith to update the Canton Area Guide to Development. • Worked with Recruitment of Business Chair to send out the final Action Plans and received input from some of the attendees. • Attended IH Retirees event with the Vice President of Product Development. • Provided SRPED Revolving Loan application to Jim Boyd for a business looking to open in • the Industrial Park. • Attended Illinois State Treasurer Michael Frerichs program where he discussed programs his office is responsible for and updates to those programs, as well as, a couple of new ones. • • Attended event at the Parlin-Ingersoll Library where Congresswoman Bustos donated surplus books from the Library of Congress. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT • Attended the Partnership's newly formed Outdoor Recreation Committee Meeting. • E-mail conversation with shoe store looking to expand. In process of scheduling meeting in September for a Canton visit. • Phone and in-person meetings with a couple interested in opening a food related business. I have been working with the couple to explore possible properties. They do not want their concept made public yet as they don't want anyone to take their idea and run with it. They are currently finishing up with their business plan. • Small Business Development Center Advantage program planning. Secured bankers, our attorney and we are working to secure our accountant and then we can start to roll the program out publicly. • Phone conversation with a local developer interested in possibly investing in a downtown property. • Phone and email conversations with a gentleman named Mike Gelic who shared he has a retail client looking for 2 acres in the Canton Market. • Met with a person who was asking questions about downtown buildings in order for them to open a business where they would sell overstocked product and were also interested in the "about to expire" grocery market. • Hitchcock Scrapyard Enterprise Zone advocacy with Attorney Lane. • Mark and Jeff came by from theatre we discussed their concrete pour in the back of the property, the timeline for the marquis and they shared that the Canton theatre is their 2nd! • Received updates from Scott Ham regarding the Jimmy John's Development project and worked with the owners on areas where we could help them advertise for shift managers. OTHER Submitted monthly Chamber Courier and Canton Main Street Newsletter articles. Prepared for and attended CMS Board meeting. Prepared for an a-board meeting for SRPED in July. Conversation with Erik Reader from Reader Development on him presenting at the SRPED August board meeting. Provided the IRCC with links from the visitcantonil.org website for a large event they were having. Those links were to communicate hotel,restaurant and shopping information. Provided Facebook postings to AA for the Canton, IL Facebook page—one was a quote and the other was on United Way's volunteering information. REQUEST FROM BREW N CUE FOR EXTENSION IN OUTSIDE MUSIC FOR SPECIAL EVENTS TO BE HELD AUGUST 25, 2018 AND SEPTEMBER 8, 2018 Brew N Cue submitted a request to extend the hours for outside music for events to be held on • August 25, 2018 and September 8, 2018. Motion and second were made by Aldermen Lovell/Lingenfelter to approve the outdoor music until midnight for the special events to be held August 25, 2018 and September 8, 2018. ROLL CALL Yes No Absent Alderman Mayhew X Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Mayhew X The motion carried. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE STREETS AND GARBAGE ALDERMAN QUINN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE ORDERING OF 2 NEW GARBAGE TRUCKS The City received two bids for the garbage trucks. It was the recommendation of the street superintendent to select the bid with the Detroit motor from RNOW. The warranty on this truck is 5 years. The City has a total of 4 garbage trucks. The City plans on selling two existing garbage trucks if the City is able to purchase the two new garbage trucks being requested. The current garbage trucks are both 2014 trucks. The trucks would not be delivered for 10 months. The price per vehicle is $165,639.00 for a total of $331,278.00. The other bid did not have a warranty that was as good and the price per truck was $167,439.00 for a total of$334,878.00. The City recently spent $20,000.00 in garbage truck repairs on the current trucks. The trade in allowance being proposed is $7500.00 per vehicle. The City will place bids for the sale of the current garbage trucks, but if a better bid is not received the City will go with the trade in allowance being proposed. The funds would come from the depreciation fund. The current fund balance is $259,582.50. The City will continue to receive funds from the garbage tote revenue. Motion and second were made by Aldermen Quinn Mayhew/Nelson to approve the purchase of the two garbage trucks with the Detroit motors in the amount of$165,639.00 per truck. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION PETITIONS FOR ALDERMAN Petitions for the position of alderman for the next election will be available in the City Clerk's office starting August 28 2018. Petitions will be due back between November 19, 2018 and November 26, 2018 at 5:00pm. Each ward will have an open 4 year seat and the seat of Alderman Quinn Mayhew will be open for a two year term. OLD BUSINESS NEW BUSINESS Alderwoman Hale said she would like to have the traffic looked at on the corner of West Chestnut and Main Street. Alderwoman Hale said she is concerned about safety at this intersection. FENCING/PARKING LOT The City received two quotes for fencing. It was determined that the City would like to stay with a local company and the quality of the product is better. The bid from S and S fencing will be placed on the next agenda. ADJOURNMENT MOTION and second were made by Aldermen Hale/Nelson to adjourn into executive session FOR SILCS 120/2 (c)2, (c)11 The motion carried by voice vote and was unanimous. No further discussion took place in open session following the executive session and the meeting adjourned. Diana Pavley-Rock, City Clerk Kent McDowell-Mayor