The URL can be used to link to this page

Home My WebLink About04-17-2018 Council Meeting City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 April 17, 2018 6:30pm A regular meeting of the Canton City Council was held on April 17, 2018 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, System Maintenance Superintendent Dash Wilson, City Engineer Keith Plavec, Street Superintendent Ron Robinson, Comptroller Lou Ann Armstrong MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Mayor McDowell PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Legal and ordinance will be moved up before the finance committee. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD APRIL 1 2018 BILL LIST AND DISBURSEMENTS TREASURER'S REPORT Treasurer Wilkinson explained that the cemetery fund balance is getting low and future consideration should take place on some possible changes. CEMETERY REPORT POLICE REPORT FIRE REPORT Motion and second were made by Aldermen West/Putrich to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman lump X Alderman Mayhew X The motion carried. COMMITTEE REPORTS: LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF THE CITY OF CANTON, FULTON COUNTY ILLINOIS IN LIEU OF AN APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING MAY 1, 2018 AND ENDING APRIL 30, 2019(2ND READING)#4102 Comptroller Lou Ann Armstrong explained that a 2% increase is in the budget for the department heads. The budget ordinance reflects the revenues and expenditures laid out for the 2018-2019 fiscal year. The budget is balanced as outlined in the budget ordinance. The general fund has a surplus in the amount of$14,458.00. The Water/Sewer fund has a surplus of$104,000.00. The City is planning on using the some of the funds from the reserve account that has been established. The City has some capital expenditures planned at the campground in the amount of$55,000.00. To be able to do these projects at the campground the City would need to take money from the reserves. The City is also using some of the reserves for TIF 1, due to the fact that the City is expecting the revenue to go down due over payments in prior years for the Cook property tax issue. Two things are different on this budget that was originally provided. The City is budgeting$55,000.00 as an outflow for the road, shower house and electrical work at the campground. There is also a change in the original budget with the TIF. Alderman Jump explained that the budget ordinance contains the language for the sales tax referendum that was approved rather than doing a separate ordinance for the funds. Motion and second were made by Aldermen West/Mayhew to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS CONSIDER AND VOTE ON AN ORDINANCE VACATING A PORTION OF AN ALLEY DESCRIBED AS THE EAST 21 FEET OF THE NORTH 10 FEET OF LOT 32 IN JONES SECOND ADDITION TO THE CITY OF CANTON, FULTON COUNTY ILLINOIS (2ND READING)#4103 This area is located behind Billy's Tap. Motion and second were made by Aldermen Nelson/West to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A CONSULTING AGREEMENT BETWEEN DACOTT ENERGY SERVICES LTD AND THE CITY OF CANTON FOR RESIDENTIAL ELECTRICITY AND THE NEW RATES FOR THE CITIZENS OF CANTON.#5143 Elia Strelsov with Dacott Energy was at the meeting to discuss the agreement and the new rate. The City of Canton has been with Dacott Energy since June 2016. Since June 2016 the program has saved the residents of Canton $365,000.00. The current rate is .05621 per kw hour compared to .06162 per kw hour. Dacott issues RFP's to all active suppliers. Three companies participated in the RFP process. Of the three that responded to the RFP, Homefield Energy had the best price for the upcoming agreement. The City currently utilizes Homefield Energy with the current contract. Ameren released their price to compare. June 2018-September 2018 the price is .04591. From October 2018-May2019 the price will increase to .05058. Ameren will not release additional rates until next year. Since the rates from June-September 2018 will be .04591 it will disqualify recommending a 24 and 36 month contracts. The recommendation is to enter into a contract for 12 months with Homefield Energy and then start shopping for an extension that would start at the end of the agreement that would be below these rates. Residents can leave this program at anytime with no fee to them. A 12 month agreement would guarantee a savings of$195,000.00 over the next year. Residents will be able to opt out if they do not want to be in the program. Residents will receive a mailer shortly after the contract is signed. Residents will have 21 days if they wish to opt out of the program. Residents that are already receiving third party services would not be eligible to participate because they already have a contract with another company. Motion and second were made by Aldermen West/Mayhew to approve a resolution and agree to the 12 month term and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS CONSIDER AND VOTE ON A RESOLUTION APPROVING A PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND DONALD AND JENNIFER SHEWMAKE#5144 Motion and second were made by Aldermen West/Mayhew to approve the resolution and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 1-11-1 PERTAINING TO THE CITY TREASURER'S BOND OF THE CITY OF CANTON, ILLINOIS(1ST READING] DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24545 EAST LAKE BREEZE DRIVE#4104 Motion and second were made by Aldermen lump/West to waive the rules for a second reading. The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen West/Lovell to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A PRE ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND BRIAN AND JESSICA KINSEL. #5145 Motion and second were made by Aldermen West/Lingenfelter to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew X The motion carried. FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS LAKE MANAGEMENT BUDGET AND USER FEES Discussion took place regarding proposed new rates for the campground for in town rates and out of town rates. The rates discussed included daily, weekly, monthly and seasonal rates. The new increased rates will help increase the revenue brought in by the campground. The City can draft an ordinance with the proposed rates for the next Council meeting. DISCUSS CONSIDER AND VOTE ON A NEW ACCOUNT FOR GREENWOOD CEMETERIES TRUST FUND The City is considering placing $381,869.00 into a 12 month CD. The City received 4 bids from banks. The best rate was from the Bank of Farmington for a 12 month CD at a rate of 1.25%for a 12 month CD. Treasurer Wilkinson explained that the City will be leaving $40,000 in the existing fund. It is important to have a fund to transfer money each time a sale is made, or to have funds available if they are needed. This fund will remain at Mid America National Bank. Motion and second were made by Aldermen Mayhew/Lovell to transfer the cemetery trust fund in the amount of$381,869.00 to a 12 month CD at the Bank of Farmington at a rate of 1.25%. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST AND ROAD CLOSURE FOR THE CANTON CRUISE IN TO BE HELD JUNE 15TH FROM 4:00-8:OOPM. A request was submitted for the annual Cruise In to be held June 15th. This includes a road closure for the event. Motion and second were made by Aldermen Lovell/Putrich to approve the special event request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST AND ROAD CLOSURE FOR ART ON MAIN FINE ARTS FESTIVAL TO BE HELD JUNE 2-JUNE 3, 2018 The request was submitted for the Fine Arts Festival to be held June 2-June 3, 2018.This includes a parking lot closure for the event. A closure will take place during the unloading and loading period for the artists on the east side of Jones Park. Motion and second were made by Aldermen Lovell/Mayhew to approve the special event request for Art on Main. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew X The motion carried. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS,CONSIDER AND VOTE ON THE CITY OF CANTONS 2018 MFT PROGRAM SPRAY PATCH BID RESULTS This item was bid through the IDOT process. Mid State Asphalt Repairs submitted a bid in the amount of$30,420.00. The engineer's estimate was $30,100.00. The project will provide miscellaneous spray patching though the community. The recommendation is to approve the bid from the MFT fund.. Motion and second were made by Aldermen Nelson/Lingenfelter to approve the bid from Mid State Asphalt in the amount of$30,420.00 to be paid from the MFT funds. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS CONSIDER AND VOTE ON THE CITY OF CANTON'S 2018 MFT PROGRAM HMA RESURFACING BID RESULTS. The City received bids from Advanced Asphalt and UCM. Advanced Asphalt was the low bidder with a bid in the amount of$108,884.00. The engineer's estimate was$140,848.00. The bid from UCM was slightly over the engineer's estimate. It is the recommendation to award the bid to Advanced Asphalt. Motion and second were made by Aldermen Nelson/Hale to approve the bid from Advanced Asphalt in the amount of$108,884.00 from the MFT funds. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION Mayor McDowell thanked everyone for their work on balancing the budget. The opening of the new theater will take place within the next few weeks. Brown's restaurant should be opening in June, and Jimmy John's restaurant is also in process to open. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Jump/Lovell to adjourn into executive session for: 5ILCS 2 (c) 2 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. The meeting adjourned at the end of executive session with no further discussion in open session. Diana Pavley Rock, City Clerk Kent McDowell, Mayor