The URL can be used to link to this page

Home My WebLink About04-03-2018 Council Meeting City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 April 3, 2018 6:3Opm A regular meeting of the Canton City Council was held on April 3, 2018 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Curtis Lane, Administrative Assistant Shannon Williamson, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, System Maintenance Superintendent Dash Wilson, Street Superintendent Ron Robinson, SRPED Missy Towery, Comptroller Lou Ann Armstrong MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Trinity Lutheran Church PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Craig West said he would like to table item #1 under the Legal and Ordinance Committee agenda. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MARCH 21.2018 BILL LIST COMPTROLLER'S REPORT Motion and second were made by Aldermen West/Lovell to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN BUDGET STATUS UPDATE Comptroller Lou Ann Armstrong explained that she emailed the current copy of the budget to everyone. The anticipated revenue from the non home rule sales tax is included in the budget. The City previously discussed transferring$142,000.00 to the general fund reserve.The budget reflects this amount being transferred to the reserve. Increases for the police and fire union anticipated back pay is also included. After these changes the budget still has a deficit of $188,000.00. The garbage revenue forecasted for next year is what was received this year because the City does not have a rate increase scheduled. Alderman Mayhew said that the budget needs to be balanced before the next meeting so the City could approve a balanced budget. Alderman Jump would like to see the ordinance directing the sales tax funds have a portion being designated for the reserves. Comptroller Lou Ann Armstrong stated that $250,000.00 will be moved to a reserve account. The budget reflects the revenue being increased by $250,000.00 and the rest was put as a transfer out to reserves. In the past years the City has been negatively affected with the bond rating. If the City builds the reserve fund this will ultimately help the bond rating and will be a good idea. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN UPDATED AGREEMENT AND RENEWAL BETWEEN THE CITY OF CANTON AND THE ILLINOIS PUBLIC RISK FUND FOR THE GROUP WORKER'S COMPENSATION PLAN AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS #5142 The proposal is to renew the City's workers compensation insurance with the Illinois Public Risk Fund. The proposal also includes some minor changes in the bylaws. The City did go out for bids last year and the City saved approximately$80,000.00 last year. Lou Ann explained that the renewal this year seems to be good. Motion and second were made by Aldermen Mayhew/Hale to approve the agreement and renewal between the City of Canton and the Illinois Public Risk Fund for the group worker's compensation plan and directing the Mayor and the City Clerk to execute and deliver said agreement on behalf of the City of Canton. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON EXTENDING THE ENVIRONMENTAL INSURANCE POLICY ON THE IH SITE BASED UPON CANCELLATION UPCOMING IN JUNE 2018 Attorney Lane explained that this was on the agenda to discuss the environmental insurance policy at the old IH site that was part of the Navistar settlement. This policy expires June 2018. Navistar does not have any obligation to cover it after it expires in June 2018. The company that provides the environmental protection insurance no longer provides this type of insurance. Attorney Lane said he could not even provide an estimated quote at this point. Discussion has taken place by previous developers asking if a policy would be available if development took place in this area. Attorney Lane said he wanted to make sure everyone was informed and understood that this policy will be expiring. If the Council wants to further look into a replacement policy they need to let him know. DISCUSS, CONSIDER AND VOTE ON THE WATER/SEWER/GARBAGE RATES Alderman Mayhew explained that the City is still gather information on the water and sewer rates; however the City could discuss the garbage rates. The City previously discussed at a budget meeting the possibility of raising garbage rates to try to offset some of the City's expenses to balance the budget. The City discussed a $4.50 increase with $.50 of this going directly to the depreciation fund. A $4.00 increase in the garbage rates would change the rate from $12.00 to $16.00 per month. Alderman Lovell explained that he would not vote in favor of a $4.50 increase. Alderman Mayhew explained that it is important for the City to have money in a depreciation fund so when the City needs to purchase items such as a street sweeper the City has the funds to pay for it rather than borrowing money to pay for these items. If the City does not approve a $4.00 garbage rate increase the City will not have a way to balance the budget without looking at another large cut. The City is approximately $188,000.00 negative in balancing the current budget. The idea of raising garbage rates would be the best option in balancing the budget. The City could vote on just the $4.00 increase and then discuss the depreciation fund at a later time. System Maintenance Superintendent Dash Wilson explained that the money being discussed for the depreciation fund is to help the City prepare for the upcoming purchase of garbage trucks for the City. The City will be needing new garbage trucks in a few years. Alderman Putrich explained that he would like to get the increase approved to balance the budget, then the Council could later discuss the depreciation account. Motion and second were made by Alderman Mayhew/West to increase garbage rates for fiscal year 2019 by$4.00. This would take the rate from $12.00 up to$16.00. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS CONSIDER AND VOTE ON AN ORDINANCE FOR THE CITY OF CANTON NON HOME RULE MUNICIPAL RATAILER'S OCCUPATION TAX AND NON HOME RULE MUNICIPAL SERVICE OCCUPATION TAX(1ST READING)#4099 The referendum from the March 2018 election passed. The ordinance being presented will put the tax increase into place. Motion and second were made by Alderman West/Nelson to waive the first reading of the ordinance. The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE VACATING THE EAST 21 FEET, MORE OR LESS OF THE ALLEY WHICH IS DIRECTLY SOUTH OF BILLY'S TAP PROPERTY BETWEEN VAN BUREN COURT AND SOUTH 2ND AVENUE. (1ST READING) The platting of the area was just completed last week. John McCarthy is in the process of preparing the ordinance. The ordinance will be presented at the next Council meeting as a second reading. DISCUSS AND CONSIDER AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF THE CITY OF CANTON, FULTON COUNTY ILLINOIS, IN LIEU OF AN APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING MAY 1,2018 AND ENDING APRIL 30, 2019. (1ST READING} DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING A HOME OCCUPATION PERMIT TO ALLOW A GUN CUSTOMIZING SHOP AT 305 NORTH 5TH AVENUE CANTON ILLINOIS CURRENTLY ZONED R-2 (1ST READING)84100 The Council previously approved the home occupation permit; however an ordinance must be approved and on file. This will formally approve the ordinance so the City can place the ordinance on file. Motion and second were made by Aldermen Hale/Lingenfelter to waive the first reading of the ordinance. The motion was unanimous and carried by voice vote. Motion and second were made by Aldermen West/Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE GRANTING A HOME OCCUPATION/SPECIAL USE PERMIT TO ALLOW A PET GROOMING BUSINESS TO OPERATE OUT OF A GARAGE AT 165 WEST TAMARACK, CANTON ILLINOIS CURRENTLY ZONED R-2. (1st READING)#4101 Motion and second were made by Aldermen Mayhew/Nelson to waive the first reading of the ordinance. The motion was unanimous and carried by voice vote. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE& PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON WITHDRAWING THE RECENTLY APPROVED LIQUOR LICENSE FOR THE NEW OWNER OF EAST SIDE LIQUOR AND THE CONTINUATION OF THE CURRENTLY HELD LIQUOR LICENSE HELD BY OWNER BIPEN PATEL Mayor McDowell explained that East Side Liquor was going to continue to operate under their license until the sale and the issuance of the new liquor license for the new owner. Ripen Patel's liquor license was not terminate so a reinstatement would not be necessary. Bipen is no longer going to be selling East Side liquor and will retain ownership. Alderman Putrich wanted to make sure the City is reimbursed for any advertisements the City had to place in the newspaper. Motion and second were made by Aldermen Lovell/Putrich that the City withdraw the recently approved liquor license and reimbursing fund previously paid out by the City and to continue the current liquor license that is in place by Ripen Patel. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. UPDATE FROM SRPED MISSY TOWERY • Attended Hunting Works for Illinois Luncheon • Prepared for, attended and co-facilitated the Recruitment of Business's Action Planning meeting • Illinois State Treasurer's communications with Rob Baron on the Invest in Rural Illinois initiative and Ag Invest programs that could be useful to a current development and/or future developments and shared that information with the possible lenders. • Updated Condensed Guide to Development and Canton Area Guide to Development which includes the updated 8.75 sales tax rate. • Sat in on a conference call with Mayor McDowell and Modem Business television show representatives. Follow up call for interest is scheduled for next week. • Assisted Carol Kohler in addressing some questions relevant to the Enterprise Zone. • Reached out to a real estate representative from the Pekin area that Mark Rothert referred me to who said he may have a retail client interested in the Canton market. At the time of this report submittal I have not heard back as of yet. BUSINESS DEVELOPMENT, ATTRACTION AND SUPPORT • We are working with a possible business that wants to locate in the Industrial Park. They are currently working on their financing and hopefully their proposed lender will be participating in the Advantage Illinois program through DCEO. There is a possibility of up to 40 jobs in the first five years. • Majestic Theatre Project work—Sidewalk project, Premier Party preparation, Health Department connections etc. • Meetings and communications with person(s) interested in developing a banquet facility. • Reviewed TIF Redevelopment projections with a downtown property owner who submitted a TIF application for benefits. • Working with RP Lumber and Attorney Lane to get signatures finalized on the Sales Tax agreement. • Retail business solicitations out to 2 buffets, Five Below, Big Lots and 2 boutiques. • Provided available property information located in the Industrial Park to a person interested in putting up storage units. • Provided MidCentury Communications referral to Theater as an Internet Service Provider. • Shared a Hotel/Motel tax application to a business for a large summer event they want to do and provided the same business revolving loan documents at their request. • SRPED Loan Committee is recommending support for a new food hub. The support still needs final approval from the SRPED board. OTHER Submitted monthly newsletter article for the CMS Newsletter Submitted monthly Chamber Courier article Prepared for and SRPED Executive Committee meeting Prepared for and attended CMS board meeting Attended City Budget meeting PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE AVENUE B STORM SEWER IMPROVEMENTS BID RESULTS. The City received 5 bids for the Avenue B Storm Sewer Improvements. One of the bids was invalid due to improper documentation. The low bidder was Otto Baum. The City will be replacing the existing storm sewer under a residential property with a new storm sewer which will be away from all buildings and structures. The bids received are as follows: Hoer Construction $112,185.00 Laverdiere Construction $111,496.00 Walker Excavating $160,489.72 Otto Baum $99,831.50 The engineer's estimate was $100,585.00. System Maintenance Superintendent Dash Wilson recommended going with the bid from Otto Baum. Motion and second were made by Aldermen Lingenfelter/Putrich to approve the bid from the low bidder (Otto Baum) in the amount of$99,831.50. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION Mayor McDowell thanked the street department for their work. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Jump/Nelson to adjourn into executive session for 5ILCS 120/2 C(2) C(5) C(6) The motion carried by voice vote and was unanimous. No action was taken after the executive session and the meeting adjourned. Diana Pavley-Rock, City Clerk Kent McDowell-Mayor