HomeMy WebLinkAbout#5139 - IDOT I3no1S o rtallonec,t Resolution for Improvement
�'if'dI1SpOUnder the Illinois Highway Code
Resolution Number Resolution Type Section Number
52 Original 18-00107-00-DR
BE IT RESOLVED,by the Council of the City
Governing Body Type Local Public Agency Type
of Canton Illinois that the following described street(s)/road(s)/structure be improved under
Name of Local Public Agency
the Illinois Highway Code.Work shall be done by Contract
Contract or Day Labor
For Roadway/Street improvements:
Name of Street(s)/Road(s) Length(miles) Route From To
*Alder Street 0.082 IL 78 435'east
For Structures:
Name of Street(s)/Road(s) Existing Route Location Feature Crossed
Structure Na.
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
Drainage improvements to include installation of gutter/curb and gutter, inlets, storm sewers, pavement milling
and resurfacing and other collateral work to complete the project.
a That there is hereby appropriated the sum of one hundred forty thousand
Dollars( $140,000.00 )for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED,that the Clerk is hereby directed to transmit four(4)certified originals of this resolution to the district office
of the Department of Transportation.
I, Diana Pavley-Rock City Clerk in and for said City
Name of Clerk Local Public Agency Type Local Public Agency Type
of Canton in the State aforesaid,and keeper of the records and files thereof,as provided by
Name of Local Public Agency
statute,do hereby certify the foregoing to be a true,perfect and complete original of a resolution adopted by
Council of Canton at a meeting held on March 06, 2018
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF,I have hereunto set my hand and seal this 6th day of March, 2018
Day Month,Year
(SEAL) Clerk Sig ure
Approved
Regional Engineer
Department of Transportation Date
•
Printed 02129/18 BLR 00110(Rev.03/13/17)
•
MunicipallyL Name
City of Canton 0 ®Iof Minds Department on C Maurer-Stutz, Inc.
O
Township A N Address
S 1670 East Ash Street
Preliminary/Construction U
County a Engineering Services L City
Fulton E Agreement A Canton
For
sedlon Motor Fuel Tax Funds N slate
18.00107.00-DR y IL 61520
THIS AGREEMENT is made and entered into this 8'^ day of March , 2018 between the above Local
Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services In connection with the
Improvement of the above PROJECT. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation,hereinafter called the°DEPARTMENT*,will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used,they shall be Interpreted to mean:
Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of
Transportation
Resident Construction Supervisor Authorized representative of the LA in Immediate charge of the engineering details of the
PROJECT
Contractor Company or Companies to which the construction contract was awarded
Section Description
Name Alder St Drainage lmpr. Route Length 0.082 miles Structure No.
Termini IL 78 radius return to 435'east
Description
Drainage improvements to include installation of gutter/curb and gutter, Inlets,storm sewers, pavement milling and resurfacing
and other collateral work to complete the project.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA In connection with the
proposed Improvement herein before described,and checked below:
a. ❑ Make such detailed surveys as are necessary for the preparation of detailed roadway plans.
b. ❑ Make stream and flood plain hydraukc surveys and gather high water data and flood histories for the preparation o
detailed bridge plans.
c. 0 Make or cause to be made such soli surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed Improvement. Such
Investigations are to be made In accordance with the current requirements of the DEPARTMENT.
d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
Printed 2/23/2015 Page 1 of 6 BLR 05512(Rev.01/10/121
a: 0 Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or
Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements.
f. 0 Prepare Preliminary Bridge Design and Hydraulic Report,(including economic analysis of bridge or culvert types)
and high water effects on roadway overflows end bridge approaches.
NOTE Four copies to be submitted to the Regional Engineer
g. ® Make complete general and detailed plans,special provisions, proposals and estimates of cost and furnish the
LA with five(5)copies of the plans,special provisions,proposals and estimates. Additional copies of any or all
documents,If required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
h. 0 Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easements and borrow pit and channel change agreements including prints of the corresponding plats and
staking as required.
I. ® Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract.
J. ® Furnish or cause to be furnished:
(1) Proportioning and testing of concrete mixtures in accordance with the"Manual of Instructions for
Concrete Proportioning and Testing"Issued by the Bureau of Materials and Physical Research, of the
DEPARTMENT and promptly submit reports on forms prepared by said Bureau.
(2) Proportioning and testing of bituminous mixtures(Including extracting test)in accordance with the
'Manual of Instructions for Bituminous Proportioning and Testing°Issued by the Bureau of Materials and
Physical Research,of the DEPARTMENT,and promptly submit reports on forms prepared by said
Bureau.
(3) All compaction tests as required by the specifications and report promptly the same on forms prepared
by the Bureau of Materials and Physical Research.
(4) Duality and sieve analyses on local aggregates to see that they comply with the specifications contained
In the contract,
(5) inspection of all materials when inspection is not provided at the sources by the Bureau of Materials end
Physical Research,of the DEPARTMENT and submit inspection reports to the LA and the
DEPARTMENT in accordance with the policies of the said DEPARTMENT,
k. ® Furnish or cause to be furnished
(1) A resident construction supervisor,inspectors,and other technical personnel to perform the following
work: (The number of such inspectors and other technical personnel required shall be subject to the
approval of the LA)
a. Continuous observation of the work and the contractor's operations for compliance with the plans
and specifications as construction proceeds, but the ENGINEER does not guarantee the
performance of the contract by the contractor.
b. Establishment and setting of lines and grades.
c. Maintain a daily record of the contractor's activities throughout construction Including sufficient
information to permit verification of the nature and cost of changes in plans and authorized extra
work.
d. Supervision of Inspectors, proportioning engineers and other technical personnel and the taking
and submitting of material samples,
e. Revision of contract drawings to reflect as built conditions.
f. Preparation and submission to the LA in the required form and number of copies,all partial and
final payment estimates,change orders,records and reports required by the LA and the
DEPARTMENT.
NOTE: When Federal funds are used for construction and the ENGINEER or the ENGINEER's assigned staff is
named as resident construction supervisor, the ENGINEER is required to be prequalified with the
STATE In Construction Inspection. The onsite resident construction supervisor and project Inspectors
shall possess valid Documentation of Contract Quantities certification.
Printed 2123/2018 Page 2 of5 BLR 05512(Roy.01/1w12)
2. That all reports,plans,plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be
in accordance with the current standard specifications and policies of the DEPARTMENT, It being understood that all
such reports, plats, plans and drafts shall before being finally accepted,be subject to approval by the LA and the said
DEPARTMENT.
3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the
DEPARTMENT.
4. In the event plans,surveys or construction slaking are found to be In error during the construction of the PROJECT and
revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will
perform such work without expense to the LA,even though final payment has been received by him. He shall give
Immediate attention to these changes so there will be a minimum delay to the contractor.
5. The basic survey notes and sketches,charts,computations and other data prepared or obtained by the ENGINEER
pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without
restriction or limitations as to their use.
6, To make such changes in working plans,including all necessary preliminary surveys and Investigations,as may be
required after the award of the construction contract and during the construction of the improvement
7. That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
8. To submit,upon request by the LA or the DEPARTMENT a list of the personnel and the equipment he/she proposes to
use in fulfilling the requirements of this AGREEMENT.
The LA Agrees,
1. To pay the Engineer as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1i,2, 3, 5 and 6 In
accordance with one of the following methods indicated by a check mark:
a 0-f A sum of money equal to percent of the awarded contract cost of the proposed Improvement as
approved by the DEPARTMENT.
b.0 A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as
approved by the DEPARTMENT based an the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost Percentage Fees
Under $50,000 (see note)
Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum.
2. To pay for services stipulated In paragraphs lb. 1c, 1d, le, 1f, 1h, 1j and 1k of THE ENGINEER AGREES at the hourly
rates stipulated below for personnel assigned to this PROJECT as payment in full to the ENGINEER for the actual time
spent In providing these services the hourly rates to include profit,overhead, readiness to serve, Insurance, social
security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at
his actual coat. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under
paragraphs 1b, lc, 1d, 1e, 1f, 1j and 1k of THE ENGINEER AGREES. If the ENGINEER sublets all or a part of this
work,the LA will pay the cost to the ENGINEER plus a five(5)percent service charge. "Cost to ENGINEER"to be
verified by furnishing the LA and the DEPARTMENT copies of Invoices from the party doing the work. The
classifications of the employees used in the work should be consistent with the employee classifications for the services
performed. If the personnel of the firm including the Principal Engineer perform routine services that should normally be
performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate with the work
performed.
• PreNminery Engineering Estimate=514,884.99 per the attached Exhibit A.
Printed 2/28/2018 Page 3 of 5 BLR 05512(Rev.01/10/12)
Grade Classification
of Employee Hourly Rate
Principal Engineer See
Resident Construction Supervisor Attached
Chief of Party Exhibit A
Instrument Man
Rodmen
Inspectors
Construction Engineering Estimate=$15,928.10
The hourly rates Itemized above shall be effective the date the parties, hereunto entering this AGREEMENT,have affixed their
hands and seals and shall remain In effect until 8/30/2018 . In event the services of the ENGINEER extend
beyond 8/30/2018 ,the hourly rates will be adjusted yearly by addendum to this AGREEMENT to compensate for
increases or decreases In the salary structure of the ENGINEER that are in effect at that time.
3. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as
practicable after the services have been performed,In accordance with the following schedule:
a. Upon completion of detailed plans, special provisions,proposals and estimate of cost-being the work required by
paragraphs 1a through 1g under THE ENGINEER AGREES-to the satisfaction of the LA and their approval by the
DEPARTMENT,90 percent of the total fee based on the above fee schedule and the approved estimate of cost.
b. Upon award of the contract for the Improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee(excluding any fees paragraphs 1j and 1k of the ENGINEER AGREES),based on the above fee
schedule and the awarded contract cost,less any previous payment.
c. Upon completion of the construction of the improvement,90 percent of the fee due for services stipulated in
paragraphs 11 and 1k.
d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improvement
by the DEPARTMENT, 100 percent of the total fees due under this AGREEMENT, less any amounts previously
paid.
By mutual agreement,partial payments,not to exceed 90 percent of the amount earned,may be made from time to time
as the work progresses.
4. That should the Improvements be abandoned at any time after the ENGINEER has performed any part of the services
provided for In paragraphs la and 1g,and prior to the completion of such services the LA shall reimburse the
ENGINEER
for his actual costs plus 180 percent incurred up to the time he is notified in writing of such abandonment
"actual cost'being defined as material costs plus actual payrolls,insurance,social security and retirement deductions.
Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost.
5. That should the LA require changes in any of the detailed plans, specifications or estimates(except for those required
pursuant to paragraph 4 of THE ENGINEER AGREES)after they have been approved by the DEPARTMENT,the LA
will pay the ENGINEER for such changes on the basis of actual cost plus 180 percent to cover profit,overhead
and readiness to serve-"actual cost"being defined as in paragraph 4 above. It is understood that"changes"as used In
this paragraph shall in no way reNeve the ENGINEER of his responsibility to prepare a complete and adequate set of
plans.
8. That should the LA extend completion of the Improvement beyond the time limit given in the contract,the LA will pay the
ENGINEER,In addition to the fees provided herein, his actual cost incurred beyond such time limit-"actual cost'being
defined as In paragraph 4 above
7. To submit approved forms BC 776 and BC 776 with this AGREEMENT when federal funds are used for construction.
It Is Mutually Agreed,
1. That any difference between the ENGINEER end the LA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the
Pdnled 2/28/2018 Pigs 4 or 5 KR 05512(Rev.01/10/12)
' ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination,the ENGINEER shall cause to be delivered to the LA all drawings,specifications,
partial and completed estimates and data If any from traffic studies and soil survey and subsurface investigations with
the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services
completed end any services partially completed in accordance with Section 4 of THE LA AGREES.
3. That If the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT,the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under the AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee,commission,
percentage,brokerage fee,gifts or any other consideration contingent upon or resulting from the award or making of this
contract. For breach or violation of this warranty the LA shall have the right to annul this contract without liability.
IN WITNESS WHEREOF,the parties have caused this AGREEMENT to be executed In quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized offices.
Executed by the LA:
City of Canton of the
(Municipality/Township/County)
ATTEST: State of Illinois, acting by and through IN
By City Council (G'��
Clerk By # ' R& (
(Seal) Title: n-
Executed by the ENGINEER: Maurer-Stutz,Inc.
1070 East Ash Street
ATTEST 1,) 446 Canton, I 6152D _
By /�F-' usl. dau
Ti : Senior P✓zjed' En'rrieer die: Wee.We;i /
Approved
Dale
Department of Transportation
Regional Engineer
Printed 2/23/2018 Page 5 of 5 BLR 06612(Rev.01/10/12)
0 Illinois Department of Transportation
Office of Highways Project Implementation I Region 3/District 4
401 Main Street/Peoria,Illinois 61602-1111
April 27, 2018
Motor Fuel Tax Funds
City of Canton
Fulton County
Section: 18-00107-00-DR
Alder Street (IL 78 to 435 Ft. East)
Preliminary Engineering Services Agreement for MFT Funds
Ms. Diana Pavley-Rock, City Clerk
City of Canton
2 North Main Street
Canton, Illinois 61520
Dear Ms. Pavley-Rock:
The resolution adopted by the City Council on March 6, 2018 appropriating
$140,000 of Motor Fuel Tax funds for this section was approved on April 26,
2018.
The resolution provides for the drainage improvements to include installation of
gutter/curb and gutter, inlets, storm sewers, pavement milling and resurfacing
and other collateral work on Alder Street.
The Preliminary Engineering Services Agreement for Motor Fuel Tax Funds
dated March 6, 2018 between the City of Canton and Maurer-Stutz, Inc. to be
performed in connection with the improvement of the above section is
approved.
The costs for engineering services are permitted for Motor Fuel Tax funds and
will be authorized upon receipt of a Request for Expenditure/Authorization of
Motor Fuel Tax Funds(BLR 09150).
Sincerely,
46
Kensil A. Gamett, P.E.
Region Three Engineer
SJA/Imh
cars\gen\winword\bIrs\staff\alwan\transmittal letters\agreements\transltr canton_alderst_1&00107-00-dr_pe.docx
cc: George Merkle, Maurer-Stutz, Inc.
Documentation Review
File
Qnois Department Resolution for Improvement
Of Transportation Under the Illinois Highway Code
Resolution Number Resolution Type Section Number
Original 18-00107-00-DR
BE IT RESOLVED, by the Council of the City
Governing Body Type Local Public Agency Type
of Canton Illinois that the following described street(s)/road(s)/structure be improved under
Name of Local Public Agency
the Illinois Highway Code.Work shall be done by Contract
Contract or Day Labor
For Roadway/Street improvements:
Name of Street(s)/Road(s) Length(miles) Route From To
+Alder Street 0.082 IL 78 435' east
For Structures:
Name of Street(s)/Road(s) Existing Route Location Feature Crossed
Structure No.
4
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
Drainage improvements to include installation of gutter/curb and gutter, inlets, storm sewers, pavement milling
and resurfacing and other collateral work to complete the project.
2. That there is hereby appropriated the sum of one hundred forty thousand
Dollars( $140,000.00 )for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED,that the Clerk is hereby directed to transmit four(4)certified originals of this resolution to the district office
of the Department of Transportation.
I, Diana Pavley-Rock City Clerk in and for said City
Name of Clerk Local Public Agency Type Local Public Agency Type
of Canton in the State aforesaid, and keeper of the records and files thereof,as provided by
Name of Local Public Agency
statute,do hereby certify the foregoing to be a true,perfect and complete original of a resolution adopted by
Council of Canton at a meeting held on March 06, 2018
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 6th day of March, 2018
Day Month,Year
(SEAL) Cle :gna e
ear '
Approved
Regional Engineer
Department of Transportation Date
ACOm.wt 4-77-6
Printed 02/28118 BLR 09110(Rev.03/13/17)
Department Resolution for Improvement
Q �o ration Under the Illinois Highway Code RIM
a
Resolution Number Resolution Type Section Number
Original 18-00107-00-DR
BE IT RESOLVED, by the Council of the City
Governing Body Type Local Public Agency Type
of Canton Illinois that the following described street(s)/road(s)/structure be improved under
Name of Local Public Agency
the Illinois Highway Code.Work shall be done by Contract
Contract or Day Labor
For Roadway/Street improvements:
Name of Street(s)/Road(s) Length(miles) Route From To
+Alder Street 0.082 IL 78 435'east
For Structures:
Name of Street(s)/Road(s) Existing Route Location Feature Crossed
Structure No.
+
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
Drainage improvements to include installation of gutter/curb and gutter, inlets, storm sewers, pavement milling
and resurfacing and other collateral work to complete the project.
2. That there is hereby appropriated the sum of one hundred forty thousand
Dollars( $140,000.00 )for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED,that the Clerk is hereby directed to transmit four(4)certified originals of this resolution to the district office
of the Department of Transportation.
I, Diana Pavley-Rock City Clerk in and for said City
Name of Clerk Local Public Agency Type Local Public Agency Type
of Canton in the State aforesaid,and keeper of the records and files thereof,as provided by
Name of Local Public Agency
statute,do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Council of Canton at a meeting held on March 06, 2018
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 6th day of March, 2018
Day Month,Year
(SEAL) Clerk -: e
Approved
Regional Engineer
Department of Transportation Date
ff 44 4. c , , sky_
Printed 02/28/18 BLR 09110(Rev.03/13/17)
w
•
Municipality L Name
City of Canton 0 C Maurer-Stutz, Inc.
C
0
Township A N Address
Preliminary EngineeringU
1670 East Ash Street
County A Services Agreement L City
G For T Canton
E Motor Fuel Tax Funds A
Section C T State
18-00107-00-DR , IL 61520
THIS AGREEMENT is made and entered into this 6th day of March , 2018 between the above Local
Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the
improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the"DEPARTMENT", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Section Description
Name Alder St Drainage Improvements
Route Length 0.08 Mi. 435 FT (Structure No.
Termini IL 78 radius return to 435 east
Description:
Drainage improvements to include installation of gutter/curb and gutter, inlets, storm sewers, pavement milling and
resurfacing and other collateral work to complete the project.
Agreement Provisions_
71t.Engineer Agrees, •
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvements herein before described, and checked below:
a. ❑ Make such detailed surveys as are necessary for the preparation of detailed roadway plans
b. ❑ Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation
of detailed bridge plans.
c. ❑ Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources-Office of Water Resources Permit,
Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work
agreements.
f. ❑ Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA
with five(5)copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easement and borrow pit and channel change agreements including prints of the corresponding plats and staking
as required.
Note: Four copies to be submitted to the Regional Engineer
Printed 4/6/2018 Page 1 of 4
•
i. 0 Assist the LA in the tabulation and interpretation of the contractors' proposals
j. ❑ Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT's Bureau of Local Roads& Streets.
k. ❑ Prepare the Project Development Report when required by the DEPARTMENT.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT,will
be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the
DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or
survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even
though final payment has been received by him. He shall give immediate attention to these changes so there will be a
minimum delay to the Contractor.
(5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and
without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
The LA Agrees,
1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs la, 1g, 11,2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a. ® A sum of money equal to percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. ❑ A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by
the DEPARTMENT based on the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost Percentage Fees
Under $50,000 (see note)
o�
15/0
Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum.
2. To pay for services stipulated in paragraphs lb, lc, 1d, le, 1f, th, 1j & 1 k of the ENGINEER AGREES at actual cost of
performing such work plus percent to cover profit, overhead and readiness to serve-"actual cost" being defined
as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket
expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may
sublet all or part of the services provided under the paragraph 1 b, 1c, 1d, 10, 1f, 1 h, lj & 1k. If the ENGINEER sublets all
or part of this work, the LA will pay the cost to the ENGINEER plus a five(5) percent service charge.
"Cost to Engineer"to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the
work. The classifications of the employees used in the work should be consistent with the employee classifications for
the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be
commensurate with the work performed.
* Preliminary Engineering Estimate= $14,684.99 per the attached Exhibit A.
Printed 4/6/2018 Page 2 of 4
•
3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as
practicable after the services have been performed in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost- being the work required by
paragraphs la through 1g under THE ENGINEER AGREES -to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under"a"
above.
By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs la, through 1 h and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual costs plus 18n percent incurred up to the time he is notified in writing of such
abandonment-"actual cost" being defined as in paragraph 2 of THE LA AGREES.
5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required
pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus tan percent to cover profit, overhead and
readiness to serve-"actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that"changes"as
used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate
set of plans and specifications.
It Is Mutually A9reed,
1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this
Agreement shall be referred to a committee of disinterested parties consisting of one member appointed.by the
ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, preliminary bridge design &hydraulic report, drawings, specifications, partial and completed estimates and
data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such
material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services
partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicitor secure this contract, and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee,commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this
contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability.
Printed 4/8/2018 Page 3 of 4
•
IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized officers.
Executed by the LA:
City of Canton of the
(Municipality/Township/County)
ATTES State of Illinois, acting by and through its
BY A "..sr " -L City Council /��
City Clerk By 144 4- �G,yeQ
(Seal) Title Mayor 1
Executed by the ENGINEER: Maurer-Stutz, Inc.
1670 East Ash Street
ATTEST: BCanton, IL 61520
14
By IL r By > ....
Title Senior Project Engineer Title Vice President
Approved
4/1 z7-r8
Date
Department of Transportation
4
Regional Engineer I
Printed 4/6/2018 Page 4 of 4
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Municipality L Name
City of Canton G C Maurer-Stutz, Inc.
C
0
Township A N Address
Preliminary Engineering U 1670 East Ash Street
County A Services Agreement L cit
y For T Canton
E Motor Fuel Tax Funds A
Section C T State
18-00107-00-DR IL 61520
THIS AGREEMENT is made and entered into this 6th day of March , 2018 between the above Local
Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the
improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the"DEPARTMENT", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Section Description
Name Alder St Drainage Improvements
Route Length 0.08 Mi. 435 FT (Structure No.
Termini IL 78 radius return to 435'east
Description:
Drainage improvements to include installation of gutter/curb and gutter, inlets, storm sewers, pavement milling and
resurfacing and other collateral work to complete the project.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvements herein before described, and checked below:
a. ❑ Make such detailed surveys as are necessary for the preparation of detailed roadway plans
b. ❑ Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation
of detailed bridge plans.
c. ❑ Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. 0 Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
e. D Prepare Army Corps of Engineers Permit, Department of Natural Resources-Office of Water Resources Permit,
Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work
agreements.
f. ❑ Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA
with five(5)copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easement and borrow pit and channel change agreements including prints of the corresponding plats and staking
as required.
•
Note: Four copies to be submitted to the Regional Engineer
Printed 4/6/2018 Page 1 of 4
i. Z Assist the LA in the tabulation and interpretation of the contractors' proposals
j. ❑ Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT's Bureau of Local Roads&Streets.
k. ❑ Prepare the Project Development Report when required by the DEPARTMENT.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT,will
be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the
DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or
survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even
though final payment has been received by him. He shall give immediate attention to these changes so there will be a
minimum delay to the Contractor.
(5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and
without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
The LA Agrees,
1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs la, 1g, 11,2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a. ® A sum of money equal to percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. 0 A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by
the DEPARTMENT based on the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost Percentage Fees
Under $50,000 (see note)
o�
Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum.
2. To pay for services stipulated in paragraphs 1 b, 1c, 1d, le, 1f, 1h, tj & 1k of the ENGINEER AGREES at actual cost of
performing such work plus percent to cover profit, overhead and readiness to serve-"actual cost" being defined
as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket
expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may
sublet all or part of the services provided under the paragraph 1 b, 1c, 1d, 1 e, 1f. lh, 1j & 1k. If the ENGINEER sublets all
or part of this work, the LA will pay the cost to the ENGINEER plus a five(5) percent service charge.
'Cost to Engineer'to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the
work. The classifications of the employees used in the work should be consistent with the employee classifications for
the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be
commensurate with the work performed.
+ Preliminary Engineering Estimate= $14,684.99 per the attached Exhibit A.
Printed 4/6/2018 Page 2 of 4
3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as
practicable after the services have been performed in accordance with the following schedule:
a Upon completion of detailed plans, special provisions, proposals and estimate of cost-being the work required by
paragraphs la through 19 under THE ENGINEER AGREES -to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under"a"
above.
By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs la, through 1 h and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual costs plus 180 percent incurred up to the time he is notified in writing of such
abandonment-"actual cost" being defined as in paragraph 2 of THE LA AGREES.
5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required
pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus 180 percent to cover profit, overhead and
readiness to serve-"actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that"changes"as
used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate
set of plans and specifications.
It Is Mutually Agreed,
1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this
Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and
data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such
material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services
partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this
contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability.
Printed 4/6/2018 Page 3 of 4
IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized officers.
Executed by the LA:
City of Canton of the
(Municipality/Township/County)
ATTEST: State of Illinois, acting by and through its
BY r City Council ' 1
City Clerk By 4iikk,LsPsP
(Seal) Title Mayor
Executed by the ENGINEER: Maurer-Stutz, Inc.
1670 East Ash Street
ATTEST: ,, 4 /r Canton,
IL
61520
By j c Y� By 'T ..0
Title enior Project Engineer Title /Vice President
Approved
Z7—le
Date
Department of Transportation
/COSA p4. 6 jt
Regional Engineer
Printed 4/6/2018 Page 4 of 4
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y d E . . . Edi 000w _i h fUUU63
Illinois Department of Transportation
Office ofHighways Project Implementation /Region 3/District 4
401 Main Street/Peoria,Illinois 61602-1111
September 25, 2019
Ms. Diana Pavley-Rock, City Clerk
(City_of_Canton
2 North Main Street
Canton, Illinois 61520
Funding—Motor Fuel Tax (MFT)
City of Canton
Section No.: 18-00107-00-DR
Dear Ms. Pavley-Rock:
Attached is the approved Request for Expenditure/Authorization of Motor Fuel
Tax Funds(BLR 09150). The authorization in the amount of$14,684.99 for
-engineering should appear on the city's next monthly allotment letter.
"if you have any questions, please contact Mr. Mark Often at(309) 671-3688.
Sincerely,
Kensil A. Garnett, P.E.
Region Three Engineer
MJO/jjs
s:\gen\\Mnword\blrs\staff\otten\letters\blr09l5O expreq\canton.18-,00107-00-dr.docx
Attachments
cc: Maurer-Stutz, Inc.
File
Mhob p tnt Request for Expenditure/Authorization
of TransportaLIon of Motor Fuel Tax Funds or
Local Public A enc Type County Section Number
City of Canton I Icity IFulton 18-00107-00-DR
I hereby request authorization to expend Motor Fuel Tax Funds as indicated below:
Purpose Amount
County Engineer/Superintendent Salary&Expenses
Contract Construction
Day Labor Construction
Engineering $14,684.99
Engineering Investigations
IMRF/Social Security
Maintenance
Maintenance Engineering
Obligation Retirement
Other
Right-of-Way(Itemized on 2nd page)
TOTAL $14,684.99
Comments
Preliminary Engineering
Local Public A-gency Official Date
Title
MA4 O r
Approved
Regional Engineer
Department oofTransportation Date
Department of Transportation Use
Entered B Date
4•z��Ig
Printed 07122/49 Page 1 of 2 BLR 09150(Rev.02108/19)
C'No
fflnoiS rtm t Request for Expenditure/Authorization
Of Transp0 n of Motor Fuel Tax Funds
Local Public Agency Type Countv Section Number
City of Canton City lFulton 18-00107-00-DR
I hereby request authorization to expend Motor Fuel Tax Funds as indicated below:
Purpose Amount
County Engineer/Superintendent Salary&Expenses
Contract Construction
Day Labor Construction
Engineering $14,684.99
Engineering Investigations
IMRF/Social Security
Maintenance
Maintenance Engineering
Obligation Retirement
Other
Right-of-Way(Itemized on 2nd page)
TOTAL $14,684.99
Comments
Preliminary Engineering
Local Public A en Oficial Date
I�i� �" �
Title
!�R r
Approved
Regional Engineer
De /artment of Transportation Date
rtl
l�� , i 9ALrl19
Department of Transportation Use
Entered By Date
Printed 07/22/19 Page 1 of 2 BLR 09150(Rev.02108/19)
116no'ts Department Request for Expenditure/Authorization
of Transportation of Motor Fuel Tax Funds
Local Public Agency Type County Section Number
City of Canton City. Fulton 18-00107-00-DR
I hereby request authorization to expend Motor Fuel Tax Funds as indicated below:
Purpose Amount
County Engineer/Superintendent Salary&Expenses
Contract Construction
Day Labor Construction
Engineering $14,684.99
Engineering Investigations
IMRF/Social Security
Maintenance
Maintenance Engineering
Obligation Retirement
Other
Right-of-Way(Itemized on 2nd-page)
TOTAL $14,684.99
Comments
Preliminary Engineering
Local Public Agency Official Date
Title
YD w
Approved
Regional Engineer
Department of transportation Date
Department of Transportation Use
Entered By Date
Printed 07/22/19 Page 1 of 2 BLR 09150(Rev.02108119)