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Home My WebLink About03-06-2018 Council Meeting City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 March 6, 2018 6:30pm A regular meeting of the Canton City Council was held on March 6, 2018 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Curtis Lane, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, System Maintenance Superintendent Dash Wilson, City Engineer Keith Plavec, Street Superintendent Ron Robinson, SRPED Missy Towery, Comptroller Lou Ann Armstrong MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Phil Fleming PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Motion and second were made by Aldermen West/Nelson to move the legal and ordinance agenda so it will be under the consent agenda. The motion carried by voice vote and was unanimous. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD FEBRUARY 20, 2018 BILL LIST Motion and second were made by Aldermen Hale/Nelson to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. COMMITTEE REPORTS: LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A CLASS E (PACKAGED LIQUOR ) LICENSE TO EAST SIDE LIQUOR DUE TO THE CHANGE OF OWNERSHIP The liquor commission met and it was their recommendation to approve the class E liquor license. The current owner will be selling the business to Gaurant Amin. A certificate of insurance will be provided. The closing of the business should be Friday and the new owner will take over immediately after the closing date. Motion and second were made by Aldermen Nelson/Putrich to approve the Class E liquor license. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X ' Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND JDX2, LLC#4097 SPRED Missy Towery introduced the franchisees (Scott Ham) of Jimmy John's Restaurant to the Council. Scott explained that he recently acquired the lots and the financial survey's are completed. The architect was contacted last week to begin and the blue prints should be completed in 3-4 weeks. The general contractor will be contacted and then they will be looking at having local subcontractors. They will break ground June 1, 2018 and will be open for business in October. The plans are to hire 3 full time employees and 12 part time employees. Motion and second were made by Aldermen Hale/Lingenfelter to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter jAlderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. Motion and second were made by Aldermen West/Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE LEASE OF MUNICIPALLY OWNED PROPERTY LOCATED AT LOT 8IN THE OLD BEACH ADDITION TO LAKE CANTON: SITUATED IN THE COUNTY OF FULTON AND THE STATE OF ILLINOIS. 25990 NORTH DAL BAR ROAD CANTON ILLINOIS 61520. PIN #10-09-30-206-008 #4098 Discussion took place about adding language in the leases regarding septic tanks. Attorney Lane said he does believe this City should start adding language about septic tanks and would like to be notified and have the opportunity to be able to review the leases prior to going to Council. Attorney Lane said that since this lease already has been presented to council without the language being added regarding the septic tank he would be reluctant about going back requiring the language in this lease at this time. Motion and second were made by Aldermen Putrich/Nelson to waive the rules for the 1st reading. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X '.. Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X I Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 8-9-10 REGARDING THE CANTON LAKE DAM AND REVOLVING FUND. 1"reading Previously the department of transportation use to regulate maintenance and the actual building of dams. It is now being regulated by the department of natural resources. Attorney Lane said he has updated the language to reflect the changes. Lou Ann Armstrong said that she could create a separate line item to account for the money separately. DISCUSS, CONSIDER AND VOTE ON SENDING NOTICE OF DEFAULT TO ROYAL HOSPITALITY, LC (ASHOK PATEL) RELATIVE TO THE DEVELOPMENT AGREEMENT AND REAL ESTATE PURCHASE AGREEMENT. SRPED Missy Towery explained that she was not aware that work was taking place to move forward with the development. Engineer Keith Plavec said that the project has been moving forward in the last few weeks. There should be firm deadlines set for the development. Attorney Lane said he would recommend tabling the default letter at this time. Attorney Lane said he would like to have a financing letter along with plan documents and the building commencement date and completion date from the developer. Motion and second were made by Aldermen West/Nelson to table this item. The motion carried DISCUSS, CONSIDER AND VOTE ON A RESOLUTION TO INCLUDE CASH PAYMENTS RELATED TO HEALTH INSURANCE AS IMRF EARNINGS. #5135 The City offer's a spousal opt out incentive for the employees that would allow them to opt out of the group medical insurance. By opting out of the insurance for the employee or the spouse the City saves money by not paying the insurance premiums. The City pays a quarterly incentive of$450.00 per quarter to those employees opting out of the insurance. IMRF previously allowed these incentives to be considered reportable wages for IMRF. Starting in 2018 IMRF now requires municipalities to adopt a resolution that would continue allowing the opt out incentives to be reportable wages for IMRF. Motion and second were made by Aldermen West/Putrich to approve the resolution and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION DESIGNATING FUNDS RECEIVED FROM TAX REVENUE Motion and second were made by Aldermen West/Mayhew to table this item. The motion carried by voice vote and was unanimous. FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON ELM STREET LIGHTING IMPROVEMENTS-BID RESULTS The bid opening took place and the lowest bidder was Quick Electric with a bid in the amount of $100,950.00. Oberlander Electric's bid was in the amount of$144,000.00. The Engineer's estimate was$140,000.00. The base bid is for Elm Street from 1st to 2nd Avenue. The alternate bid is for Elm Street from Main going West to Avenue A. The City would have the option to either approve the base bid,the alternate bid or both. The City previously had discussion about what to do with the remaining TIF funds. The Elm Street lighting was one of the projects being considered for the use of the TIF funds. Further discussion took place of use of the TIF funds and considering how the City would like to proceed with the bids received. Alderman Nelson said he would like to see the City do both of the proposed locations. Motion and second were made by Aldermen Mayhew/Lovell to accept the base bid from Quick Electric in the amount of$50,900.00 ROLL CALL Yes No Absent Alderman Justin X 1, Nelson Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X 1 Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF TWO SETS OF NEW TURNOUT GEAR ICOATS/PANTS) PERSONAL PROTECTIVE EQUIPMENT This would be paid of the personal protective equipment fund. The City will receive a free set from an alternative vendor to try for a few months. Motion and second were made by Aldermen Mayhew/West to approve the purchase of two sets of new turnout gear in the amount of$5,600.00. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X I Alderwoman Hale X Alderman West X Alderman Lovell X I Alderman Jump X !. Alderman Mayhew X The motion carried. DISCUSS. CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND BCBS FOR GROUP MEDICAL COVERAGE.#5136 Tim Wyman (Insurance Consultant) reported that his initial renewal from BCBS for this year's renewal as in increase of 15%. Tim met with the insurance committee last week and discussed BCBS's most recent offer of 7.8% increase. Tim went back to BCBS to ask for further rate relief and received an offer from BCBS in the amount of 3.25%. This is great news especially considering the City had a loss ratio of 108% last year. Tim said this is a great offer from BCBS and one that he believes the Council should strongly consider. Tim further explained that BCBS is the company that gives the deepest discounts. If the City were to look at another carrier the City would not get this type of discount. Motion and second were made by Aldermen Mayhew/Putrich to approve resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X I Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND GUARDIAN FOR GROUP DENTAL AND LIFE INSURANCE COVERAGE. #5137 Guardian proposed a zero percent increase for the group dental and life insurance. Guardian is the largest dental and ancillary provider in the country. Tim Wyman said he would recommend the City renewing with Guardian. Motion and second were made by Aldermen Mayhew/Lovell to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X I Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X I ' Alderman Jump X Alderman Mayhew X The motion carried. BUDGET STATUS UPDATE Comptroller- Lou Ann Armstrong explained that she removed some open positions from the budget and removed some capital expenditures. A generator that was requested for the fire department was added to the budget and also added $20,000.00 for the increased amount for the fire pensions. The City originally budgeted an increase of 10% for healthcare, but that has been changed to reflect the 3.25% increase. The City still has a deficit in the amount of $431,490.00 in the budget after these changes were made. The current generator at the fire department is starting to have problems and will soon need to be replaced. Engineer Plavec suggested looking into a refurbished generator. Lou Ann provided an update on the TIF 1 budget. Alderman Putrich said the department heads need to go back to see where they can cut the remainder of the $431,490.00 deficit. If the department head's are unable to come up with the cuts it will then be left up to the council to decide where the cuts will be made. The Council decided to hold the next budget meeting after the election to see if the sales tax referendum is passed. The budget meeting will be held March 22, 2018 at 5:30pm in the Director's room. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON GRANTING AUTHORITY FOR THE CITY TO REACH A TENTATIVE AGREEMENT WITH THE FIRE FIGHTERS LOCAL 1897, I.A.F.F., A.F.F.I., AFL/CIO AT THE MEDIATION SET FOR MARCH 8, 2018 This item will be tabled until after the executive session. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SRPED-MISSY TOWERY The developers are currently working on the theater. The plumbing is now completed and they are working on the HVAC. The work on the facade will begin next week. Missy explained that she has also been working on the Majestic Theater walk of fame with the sponsorship recognition. Anyone that donated between $10,000.00 to $2500.00 will be recognized with a star that will be inlayed in concrete in the sidewalk to create a walk of fame. Missy has been working with the developers at Jimmy Johns. Further discussion is taking place for additional development to try to bring additional businesses and tax dollars into the community. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A 2018 MFT MAINTENANCE PROGRAM-IDOT PAPERWORK: RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE• MUNICIPAL ESTIMATE OF MAINTENANCE COSTS& MAINTENANCE ENGINEERING TO BE PERFORMED BY A CONSULTING ENGINEER.85138 Motion and second were made by Aldermen Nelson/Putrich to approve the resolution and paperwork and place on file ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X • Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AD VOTE ON A 2018 MFT-ALDER STREET- IDOT PAPERWORK; RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE AND PRELIMINARY/CONSTRUCTION ENGINEERING SERVICES AGREEMENT.#5139 Motion and second were made by Aldermen Nelson/Hale to approve the resolution and paperwork. ROLL CALL Yes No Absent I Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION Mayor McDowell explained the proposed sales tax increase that will be on the upcoming referendum. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Nelson/Hale to adjourn into executive session for SILCS 120/2 C(2) C(6) The motion carried by voice vote and was unanimous. Action will be taken in open session after the executive session. Diana Pavley-Rock, City Clerk Kent McDowell-Mayor City of Canton Reconvened Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 March 6, 2018 9:17pm ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON GRANTING AUTHORITY FOR THE CITY TO REACH A TENTATIVE AGREEMENT WITH THE FIRE FIGHTERS LOCAL 1897, I.A.F.F., A.F.F.I., AFL/CIO AT THE MEDIATION SET FOR MARCH 8, 2018 Motion and second were made by Aldermen Jump/Mayhew to grant the City attorney authority for the City to reach a tentative agreement with the fire fighters local 1897, I.A.F.F., A.F.F.I., AFL/C10 at the mediation set for March 8, 2018 as discussed in executive session. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X I ! Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X ! ' Alderman Lovell X II . Alderman Jump X Alderman Mayhew X The motion carried. ADJOURNMENT Motion and second were made by Aldermen Nelson/Lingenfelter to adjourn. The motion carried by voice vote and was unanimous. Diana Pavley-Rock, City Clerk Kent McDowell, Mayor