HomeMy WebLinkAbout11-07-2017 Council Meeting Minutes City of Canton
Council Meeting
The Donald Edwards Way (Historic Depot) Canton II 61520
November 7, 2017
6:30pm
A regular meeting of the Canton City Council was held on November 7, 2017 (6:30pm) in the
Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520.
STAFF IN ATTENDANCE
Mayor Kent McDowell, City Attorney Curtis Lane, City Clerk Diana Pavley-Rock, Treasurer
Crystal Wilkinson, Ron Robinson-Street Superintendent, Public Safety Director Richard Fairburn,
Comptroller Lou Ann Armstrong, City Engineer Keith Plavec
MEDIA IN ATTENDANCE:
Daily Ledger, Fulton Democrat
VIDEO SERVICES BY JOE GINGER
PLEDGE OF ALLEGIANCE OPENED THE MEETING
INVOCATION- Father Rob Goebel- St Peters Church
PUBLIC PARTICIPATION
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
ADDITIONS OR CORRECTIONS TO THE AGENDA
Mayor McDowell asked to move the Oath of Office to the beginning of the meeting.
Motion and second were made by Aldermen Jump/West to approve the change to the agenda.
The motion carried by voice vote and was unanimous.
OATH OF OFFICE-CODY JOHNSON
City Clerk Diana Pavley-Rock gave the oath of office to police officer Cody Johnson
CONSENT AGENDA
APPROVAL OF THE COUNCIL MEETING MINUTES HELD OCTOBER 17, 2017
BILL LIST
POLICE AND FIRE ANNUAL PENSION REPORT
Treasurer Wilkinson reminded everyone that the pension reports are unaudited.
Motion and second were made by Aldermen Hale/Putrich to approve the consent agenda.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump ABSTAIN
Alderman Mayhew X
The motion carried.
COMMITTEE REPORTS:
FINANCE
ALDERMAN RYAN MAYHEW
Alderman Chris Jump (Acting Chair)
DISCUSS, CONSIDER AND VOTE ON A REQUEST BY CANTON MAIN STREET/SRPED FOR FUNDS
IN THE AMOUNT OF $2,000.00 FROM THE HOTEL/MOTEL FUND FOR A SYTHETIC ICE SKATING
RINK.
CEFCU has given Canton Main Street a grant to go towards something fun and exciting to bring
more shoppers downtown this holiday season. Canton Main Street has contracted with Neon
Entertainment for the rental of the rink, fencing, lights music and 75 pairs of skates. The rink
will be part of the new Chamber shopping event, Holiday Hoopla on Saturday, December 9.
The event will be held from noon to 4:00pm.
Because the CEFCU grant does not cover the full cost, Canton Main Street requests up to
$2,000.00 from the hotel/motel fund to help pay for the synthetic ice skating rink, but also for
the rental of the large tent which will be required by the contract if rain or snow is possible. A
certificate of insurance is on file.
The City would use the funds from last year's surplus in the hotel/motel tax fund. The balance
will be $21,000.00 left in the hotel/motel tax fund after the payment to the SRPED is made.
The Partnership will be named as additional insured on the certificate of liability insurance.
Motion and second were made by Aldermen Putrich/Hale to approve the request.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
DISCUSS, CONSIDER AND VOTE ON GRANTING APROVAL FOR MAYOR MCDOWELL TO SIGN A
TWO YEAR CONTRACT FOR BIDS OBTAINED BY DACOTT ENERGY FOR ELECTRICAL SUPPLY.
Mayor McDowell explained that he is working to get the lowest rate for electrical supply and
have it locked in. This would apply Mayor McDowell to sign a two year contract for bids
obtained by Dacott Energy for electrical supply.
Motion and second were made by Aldermen Hale/Putrich to grant the approval for Mayor
McDowell to sign a two year contract for electrical supply.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
DISCUSS, CONSIDER AND VOTE ON APPROVING PAYMENT FROM THE MFT ACCOUNT TO
OTTO BAUM CONTRACTORS IN THE AMOUNT OF $17,030.02 FOR WORK COMPLETED ON ASH
AND 20TH AVENUE ROADWAY PROJECT.
Otto Baum did not initially submit a force account bill for work related to the water main and
storm sewer and did not submit material tickets for bituminous materials prime and fog coat.
IDOT is allowing the contractor to submit these items for payment. This project was funded by
federal and MFT funds. These additional items must be paid for out of MFT funds and is a
budgeted expenditure.
Motion and second were made by Aldermen Nelson/Lingenfelter to approve the payment.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
DISCUSS,CONSIDER AND VOTE ON BID FOR ROOF REMOVAL AND REPLACEMENT AT CITY
HALL, 2 NORTH MAIN STREET
The City hall roof sustained damages to the roof during the hail storm in the Spring. An
insurance claim was submitted for the damages sustained. A bid was received from Holthaus
Construction in the amount of$73,650.00. The bid was higher than the original estimate due to
a performance bond that is required by the City. The insurance company has agreed to pay
$2,000.00 for the performance bond. The roof over the west entrance was also included in the
bid document. The insurance company has agreed to pay for the roof for the west entrance as
well. A winter labor charge was included in the bid from Holthaus; however the insurance
company has not approved payment for the winter labor charge in the amount of$4,560.00.
Holthaus has expressed some concerns that if the work is not completed this winter the City
may have to end up paying for leaks that could further damage the building.
Maurer and Stutz recommends that the City proceed with the work. The insurance will cover
$69,090.00 which will leave $4,060.00 that the City will need to cover This would be TIF eligible
expenses.
The City is currently checking with the insurance company to see if they would pay for the time
that was spent in preparing the bid documents by Maurer Stutz.
Motion and second were made by Aldermen Jump/West to accept the bid and authorize the
Mayor to execute the contract for the roof removal and replacement at City Hall with the
additional expenses paid from the TIF 1 funds.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich ABSTAIN
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
DISCUSS CONSIDER AND VOTE ON A PAYMENT OF INVOICE IN THE AMOUNT OF $19,743.75
TO MIDSTATE ASPHALT REPAIR INC FOR MFT FY 2017
The City budgeted $20,000.00 for the spray patching for the Midstate asphalt repair for the FY
2017. The total amount of the invoice was $19,743.75
Motion and second were made by Aldermen Nelson/Lingenfelter to approve the payment in
the amount of$19,743.74 to Midstate Asphalt Repair Inc for the MFT FY 2017
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
DISCUSS, CONSIDER AND VOTE ON APPROVAL OF INVOICE IN THE AMOUNT OF$74,926.00
190%) FROM ILLINOIS VALLEY GLASS CO FOR THE CITY HALL BUILDING WINDOW
REPLACEMENT AND REPAIR.
The invoice from Illinois Valley Glass is for the window replacement and repair work for the
windows at City Hall that was damaged during the explosion. The City received $76,244.90
from the insurance company and the remaining recoverable depreciation will be sent upon
completion of the project when the final invoice is submitted.
Motion and second were made by Aldermen Hale/Jump to approve the invoice in the amount
of$74,926.00 to Illinois Valley Glass Co. for the City Hall window replacement and repair.
ROLL CALL Yes No Absent
Alderman Justin
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
LEGAL AND ORDINANCE
ALDERMAN CRAIG WEST, CHAIRMAN
DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE CANTON UNION SCHOOL DISTRICT NO 66, THE CITY OF CANTON
AND THE FULTON COUNTY STATES ATTORNEY'S OFFICE FOR THE RECIPROCAL REPORTING OF
CERTAIN OFFENSES AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND
DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON ILLINOIS #5122
The parties have mutually determined that it would be in the best interest of the safety and
welfare of students of the school to have a reciprocal reporting system regarding certain
offenses committed by students attending the school.
MOTION and second were made by Aldermen Nelson/Putrich to approve the resolution and
place on file.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 8-10-7
PERTAINING TO APPLICATIONS AND PAYMENTS OF CITY WATER BILLS IN THE CITY OF
CANTON, ILLINOIS. (1n Reading)84088
The revised provision clarifies that an application for new service at a new residence may be
denied if the City is owed a water bill from the applicant. This could potentially save the City
money by not enacting services for those owing money to the City for water bills. This will
clean up the language in the current code.
Motion and second were made by Aldermen Nelson/Putrich to waive second reading of the
ordinance.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
Motion and second were made by Aldermen Nelson/Putrich to approve the ordinance and
place it on file.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
DISCUSS. CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN
THE CITY OF CANTON AND MISSISSIPPI VALLEY REGIONAL BLOOD CENTER FOR A LEASE OF
THE HISTORIC DEPOT LOCATED AT 50 NORTH 4TH AVENUE CANTON IL#5123
The proposed agreement between the Mississippi Valley Regional Blood Center and the City of
Canton is for the rental of the historic depot.
MOTION and second were made by Aldermen Nelson/West to approve the resolution and
place on file.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
NEGOTIATIONS,GRIEVANCE & PERSONNEL
ALDERMAN CHRIS JUMP, CHAIRMAN
COMMUNITY AND INDUSTRIAL DEVELOPMENT
ALDERMAN JOHN LOVELL, CHAIRMAN
DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE REQUEST FOR THE
UNITED METHODIST CHURCH LIVE NATIVITY ON DECEMBER 1, 2017 FROM 5:00PM TO
8:00PM
Wesley United Methodist Church is having a live nativity at the southeast corner of their
church. They are requesting the closure of the 1/2 block of Chestnut from Avenue A to their
parking lot drive to allow people to park in their Ministry center lot and walk across to view.
The event will be held December 1, 2017.
Motion and second were made by Aldermen Lovell/Hale to approve the event and road
closure for December 1, 2017 from 5:00pm to 8:00pm.
ROLL CALL Yes No Absent
Alderman Justin ABSTAIN
Nelson
Alderwoman x
Lingenfelter
Alderman Putrich X
Alderwoman Hale ABSTAIN
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST AND PARKING LOT CLOSURE
FOR A SYNTHETIC ICE SKATING RINK FOR DECEMBER 9, 2017 FROM NOON TO 4:00PM
A request for a parking lot closure for the Synthetic ice rink was submitted by Canton Main
Street to be held Saturday, December 9, 2017 from Noon to 4pm.
MOTION and second were made by Aldermen Lovell/West to approve the event request and
parking lot closure for December 9, 2017 from noon to 4:00pm.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
UPDATE FROM MISSY TOWERY-SRPED
GENERAL ECONOMIC DEVELOPMENT POINTS
• Prepared for and attended meeting in Springfield with Dave Ross of the C.O.R.E. program.
• Recruitment of Business committee work on legislative concerns luncheon preparation and
community
comparisons work.
• Prepared for and attended COOK World Headquarters Annual Visit in Bloomington, IN.
• Sponsored and hosted "How to Start a Business in Illinois" workshop with ISBDC out of
WIU.
• Posted available property information in regard to South Main office space.
• Attended Canton/Macomb meeting.
• Attended meeting at City Building in Director's Room regarding the Friendship Festival.
• Received a CDAP Housing grant update from Jeff Cozad at WIRC.
• Per the SRPED Executive Team a TIF 101 Session has been scheduled for
Thursday, November 9th at 1:00 p.m. in the Graham Hospital boardroom
with Steve Kline
our TIF administrator as the facilitator of the session. Both SRPED board and City
Council/Administration
are invited to attend.
• Sat in on and participated with Mayor McDowell on an interview done by Nick Vlahos of the
Peoria Journal Star regarding where we are now after the disaster about a year ago.
BUSINESS DEVELOPMENT, ATTRACTION AND SUPPORT
• Continuing work with national franchise on location/incentives.
• Continuing work on JCP property retail recruitment. Shared brainstorming ideas with Jim
Murphy at CFC Properties.
• Majestic Theatre/Opera House Brick fundraiser work. We have sold 197 (embellished) to
date as of 10/31/17 and have sold 18 regular brick.
• Recently marketed the brick fundraiser at the following
o SRC Retirees Learning Institute
o IH Retirees Quarterly meeting
o Radio with Leon radio with Leona
• Small Business Saturday posts for downtown businesses and emails to CMS email list serve
on articles getting people and businesses prepared.
• Meeting with Trajectory Energy to discuss available city property for potential Community
Solar project,
but most available property is not large enough for the scope of the potential project. We are
working to connect the group to the Canton School District and the Canton Park District.
• Discussion with person interested in downtown property for sale to open a restaurant.
• Working with person engaged with the Park District regarding the airport and information
they can have on .
OTHER
Prepared for and attended SRPED Board Meeting.
Prepared for and attended Canton Main Street Board Meeting
Submitted monthly newsletter articles for the Chamber Courier and the Canton Main Street
Newsletter
Worked on the Centennial Plaque Re-Dedication Ceremony— Friday, November 10th at
2:00 p.m. at the corner of Chestnut and Main.
UPCOMING DATES TO REMEMBER:
Small Business Saturday,November 25th ALL DAY!!
Old Fashioned Christmas Walk —Friday, December 1't from 5:00 p.m. to 7:30 p.m.
Ice Rink Day- 12/09/17 12 p.m. to 4 p.m.
PUBLIC WORKS, WATER AND SEWER
ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN
Alderwoman Angie Lingenfelter thanked Street Superintendent Ronnie Robinson for his work in
promptly working with a citizen on a concern and resolving the issue.
PUBLIC SAFETY AND TRAFFIC
ALDERWOMAN ANGELA HALE, CHAIRMAN
DISCUSS. CONSIDER AND VOTE ON A PRICE QUOTE FROM WATCH GUARD FOR DVR CAMERA
SYSTEM AND MOBILE DATA COMPUTER IN THE AMOUNT OF $20,000.00 FROM THE DRUG
FORFEITURE FUND.
The police department has two aging in-car dash camera systems which are unreliable and
beyond repair. Additionally since no new vehicles are scheduled for purchase in this fiscal year
we are converting one unmarked vehicle to marked use. This vehicle will require a third watch
guard dash camera system and a mobile data computer for a total expenditure of about
$20,000.00 from the drug forfeiture fund.
The current balance in the drug forfeiture fund is $39,794.45
Motion and second were made by Aldermen Hale/Nelson to approve the resolution.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A 1996 PIERCE FIRE ENGINE FROM THE
VILLAGE OF NORTHBROOK ILLINOIS.
The current vehicles at the fire department are aging and in need of another engine. The
engine is $12,000.00 and the remainder will be for hoses and other pieces of equipment. This
will be paid from the depreciation fund for fire apparatus.
The engine has over 100,000.00 miles. This would be a reserve engine for the department. The
City is able to get by with the older equipment because of the City mechanics that are able to
work on the vehicles.
Motion and second were made by Aldermen Hale/Nelson to approve the purchase of the 1996
Pierce Fire Engine from the Village of Northbrook Illinois.
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
STREETS AND GARBAGE
ALDERMAN JUSTIN NELSON, CHAIRMAN
LAKES, BUILDINGS AND GROUNDS
ALDERMAN TAD PUTRICH, CHAIRMAN
MAYOR COMMUNICATION
Mayor McDowell congratulated Engineer Keith Plavec for an award that Maurer and Stutz won
for the Emiquon project. The award was issued from the Association of Conservation
Engineers.
Mayor McDowell reminded everyone to shop Canton.
OLD BUSINESS
NEW BUSINESS
ADJOURNMENT
MOTION and second were made by Aldermen Nelson/Lovell to adjourn and go into executive
session for:
SILCS 120/2 (c) 2 (c) 5
ROLL CALL Yes No Absent
Alderman Justin X
Nelson
Alderwoman X
Lingenfelter
Alderman Putrich X
Alderwoman Hale X
Alderman West X
Alderman Lovell X
Alderman Jump X
Alderman Mayhew X
The motion carried.
No additional discussion took place after the executive session and the meeting adjourned.
Diana Pavley-Rock, City Clerk
Kent McDowell, Mayor