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Home My WebLink About10-03-2017 Council Meetng Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 10-03-2017 6:30pm A regular meeting of the Canton City Council was held on October 3, 2017 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Curtis Lane, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, City Engineer Keith Plavec, Comptroller Lou Ann Armstrong (Clifton Larson), Dan Bender (Clifton Larson), WTP Superintendent Greg Pollitt, Street Superintendent Ron Robinson, System Maintenance Superintendent Dash Wilson MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BVJOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell requested the following changes to the agenda Legal and Ordinance Committee item #1 should be a 1999 Crown Victoria instead of a 2005 Crown Victoria Legal and Ordinance Committee item #5 should be 38 acres instead of the 5.25 acres listed. Legal and Ordinance Committee item #2 has a date change from November 4, 2017 to November 18, 2017. Legal and Ordinance Committee item #7 and#8 should be moved to the Finance Committee. Mayor Communication items#1 and #2 will be moved up prior to the consent agenda. Motion and second were made by Aldermen West/Mayhew to approve the changes. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. MAYOR COMMUNICATION RECOGNITION OF THE INGERSOLL MIDDLE SCHOOL GIRLS SOFTBALL 4th PLACE AT STATE FINALS Mayor McDowell gave a proclamation to the Ingersoll Middle School Girls Softball for their 4th place at the state finals. Team members from the Ingersoll Middle School Softball league were individually introduced. APPOINTMENT OF GREG GOSSETT TO THE CANTON FIRE AND POLICE COMMISSION Mayor McDowell requested the appointment of Greg Gossett to the Canton Fire and Police Commission. Motion and second were made by Aldermen Mayhew/Jump to approve the appointment. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD SEPTEMBER 19, 2017 BILL LIST COMPTROLLER'S REPORT Comptroller Dan Bender reported that the City has been receiving the property tax installments which puts the City in a good cash position. Most of the other fund revenues and expenses are in line with the budget. Dan reported that "everything is running smooth". Alderman Justin Nelson asked if the City has started to put the money back that was taken from the garbage depreciation fund for the purchase of the street sweeper. Lou Armstrong explained that the City makes a deposit to the garbage depreciation fund in the amount of $1.00 per every dollar that is collected, but the City has not started to put in any extra money. Dan explained that the payments for the loan to the street sweeper just started with a payment made in the amount of$31,000.00. The loan is for a five year period. Motion and second were made by Aldermen West/Hale to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW DISCUSS, CONSIDER AND VOTE ON APPROVAL OF A NEW BANK ACCOUNT FOR THE STATE HOUSING GRANT Western Illinois Regional Council applied for a housing grant to make improvements on certain residential homes. The City will hold the money as they are requested by Western Illinois Regional Council in a bank account and then distribute them as requested by Western Illinois Regional Council when documentation for an expenditure is provided and approved. The City received bids from the following: Ipava State Bank 1.% interest rate No account service fees $38.00 cost for checks Bank of Farmington .55% interest rate No account service fees no cost for checks MidAmerica various rates based on balances CEFCU .10%/.25% rates Monthly fees Treasurer Wilkinson explained that once the account is setup money will be deposited into it. The accounts will be opened for a period of two years. It was the recommendation of Treasurer Wilkinson to open the account with Ipava State Bank. Motion and second were made by Aldermen Mayhew/Hale to accept Ipava State Bank's proposal. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON USING TIF 1 BOND FUNDS TO REIMBURSE TIF 1 FOR ILLINOIS EPA PAYMENTS IN THE AMOUNT OF$201,338.00 The City currently has three revolving loan payments dating back to December 31, 2014 in the amount of $65,000.00, the 2nd for December 31, 2015 in the amount of $65,000.00, and the 3rd on December 31, 2016 in the amount of$71,338.00. The City previously discussed money that was spent out of the TIF 1 could have had money utilized from the bond fund. This proposal would put the money back into TIF 1. Engineer Keith Plavec asked if IEPA was going to request additional funds in the future. Alderman Jump explained that he would be in favor of trying to pay down some of the obligations. If the City could reimburse the TIF 1 for some of the TEPA expenses, it will ultimately provide relief to some of the other funds. Alderman Jump further explained that he likes the idea of being able to free up some of the money in the TIF's, but still having money left to do some of the projects discussed. Motion and second were made by Aldermen Mayhew/Nelson to use TIF 1 bond funds in the amount of$201,338.00 to reimburse the TIF 1 account for the Illinois TEPA loans. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich Abstain Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON PROJECTS FUNDED BY REMAINING TIF 1 BOND FUNDS. City Engineer Keith Plavec worked with System Maintenance Superintendent Dash Wilson and Street Superintendent Ron Robinson to come up with a list of priorities for projects funded by the TIF 1 bond funds The City owned parking lot is currently gravel and needs to be paved. The plan is to utilize city crews where possible and bid out the asphalt cost. The estimated cost for the asphalt is $53,000.00. Chestnut Street and Avenue A would have striping completed. The Main Street sidewalk would be completed from Chestnut to the Harvester Hotel. This project would also utilize city crews. The lighting project on Elm Street from 1st Avenue to 2nd Avenue would be completed. The total amount of the above projects would total between $150,000.00-$160,000.00. Motion and second were made by Aldermen Mayhew/Nelson to use the TIF 1 bond funds for the project on Chestnut and Avenue A- city parking lot in the amount of $53.000.00 and the Chesnut Street and Avenue A city parking lot in the amount of$4,000.00, the city parking lot at $1500.00,the Canton Harvester Inn concrete sidewalk and curb along Main, the lighting project going down Elm Street from 1st to 2nd Avenue. These total approximately $159,000.00 and will include Keith's expertise. Engineer Keith Plavec explained that the City will seek bids on the paving. The City is asking permission to purchase material for the parking lot. The City will seek bids to do the pavement markings for the parking lot. The City is asking permission to purchase material for the concrete and the ADA ramps for the sidewalk on Main Street. The City will ultimately design and seek bids for the street lighting project on Elm, between 1st and 2nd Avenue. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. EXECUTIVE SESSION Mayor McDowell asked to go into executive session for the purpose of: 5ILCS 120/2 (c)1 (c) 2, (c) 6 Motion and second were made by Aldermen Nelson/Mayhew to go into executive session at 7:10pm. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. City of Canton Reconvened Council Meeting The Donald Edwards Way (Historic Depot) Canton Il 61520 10-03-2017 8:11PM Mayor McDowell reconvened into open session at 8:11pm. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF CANTON -1999 FORD CROWN VICTORIA AND 1993 FORD F 15011ST READING) The 1999 Ford Crown Victoria and the 1993 Ford F150 is not in operation and the proposed ordinance would allow the City to scrap the vehicles. The City has auctioned vehicles in the past, but Attorney Lane thought it would be most beneficial to scrap the vehicles since the vehicles do not run DISCUSS, CONSIDER AND VOTE ON A CLASS F SPECIAL EVENT LIQUOR LICENSE FOR THE BISTRO 101 FOR THE ANNUAL YWCA FUNDRAISER TO BE HELD NOVEMBER 18, 2017. An application was submitted by the Bistro 101 for a Class F special event license for the YWCA's annual fundraiser. This is the 2nd year that the Bistro will be providing alcohol at the event. A certificate of insurance is on file for the event. MOTION and second were made by Aldermen West/Mayhew to approve the Class F special event license for the YWCA's annual fundraiser to be held November 18, 2017. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale Jt Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE PROVIDING FOR AND APPROVING THE FOURTH AMENDMENT TO THE CANTON 2 ROUTE 9/CHESTNUT STREET TIF DISTRICT REDEVELOPMENT PROJECT AREA, PLAN AND PROJECTS. (1ST READING) A de-annexation petition was filed by Attorney Nancy Schell relative to the property described in the above TIF area. The first step to de-annex the property would be to remove it from the TIF area. The documents provided have been provided by Steve Kline (TIF administrator) The parties that filed for the de-annexation wants to be able to shoot firearms, but if property is inside the City you are unable to shoot firearms. DISCUSS, CONSIDER AND VOTE ON WHETHER TO ALLOW FOR LEASING PROPERTY AT THE IH SITE This will be brought back to the next council meeting. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE TO ALLOW FOR PUBLICATION FOR BIDDING PURSUANT TO 65 ILCS 5/11-7602 FOR POTENTIAL SALE OF REAL ESTATE DEFINED AS APPROXIMATELY 38 ACRES THAT IS PART OF A 276.2 ACRE TRACT ON CANTON LAKE. (1ST READING} Attorney Lane said this will allow the publication notice to begin the process. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS, 3-8-1, 3-8-4 AND 3-8-11 PERTAINING TO LIQUOR LICENSES IN THE CITY OF CANTON, ILLINOIS. (2ND READING)64085 The proposed ordinance would prohibit gaming Parlor's in the City. Motion and second were made by Aldermen Putrich/Lovell to approve the ordinance (as drafted) amending provisions 3-8-1, 3-8-4 and 3-8-11 pertaining to liquor licenses in the City of Canton, Illinois Discussion: Alderman Putrich said he wanted to address the letter received from Logan Walter. Alderman Putrich explained that he did research with other municipalities. O'Fallon voted no on video gaming parlors citing problems with addictions to gambling, Sterling voted no to increasing the number of license for gaming parlors. Currently the state of Illinois has one terminal for every 481 residents. Illinois currently has 26,589 machines in 6600 places. Decatur recently had an article in the newspaper explaining that they are too saturated with video gaming machines. Canton currently has approximately 70 gaming machines in existing businesses. Canton has a population of 12,500- which indicates that Canton has 1 machine for every 178 residents. These figures include people under the age of 21. Alderman Putrich said we have enough places in Canton for people to gamble. Alderman Putrich further explained that in Decatur the only thing the video gaming parlors did was cut into the existing businesses profits. Alderman Lovell and Alderwoman Hale also supports Alderman Putrich's research. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump Abstain Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SRPED MISSY TOWERY The final business retention and expansion report for this round of interviews can be found on the website at www.cantonillinois.org/economic development The Opera House brick's fundraiser for the Majestic Theater project is starting very strong. People can order bricks by calling the office of Spoon River Economic Development. The proposed hotel development is waiting on their final feasibility study. The report should be available in a week. Missy Towery is currently working with Aldi's on a possible expansion project. A meeting is scheduled with a solar developer about doing solar on City owned property. A national franchise is looking at property and is definitely coming to Canton; however they are not yet ready to go public. Once the property is purchased the City can disclose who the franchise is. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE FOR THE ANNUAL YMCA TURKEY TROT TO BE HELD NOVEMBER 23, 2017. An application was submitted by the Canton Family YMCA for the annual turkey trot to be held on November 23, 2017. The event includes road closures between 7:30am-10:OOam on the same route as previously used. MOTION and second were made by Aldermen Lovell/West to approve the request for the event and road closure on November 23, 2017. ROLL CALL Yes No Absent Alderman Justin Abstain Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN LAKES, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION TASTE OF CANTON The Taste of Canton was held last weekend and was a great success. Mayor McDowell congratulated all of the volunteers. Any suggestions or recommendations can be send to Amanda Atchley at the Chamber. WATER METER BATTERIES Superintendent Greg Pollitt explained that the radio transmitters on the water meters are beginning to die out. These were all changed between 2000-2003. They had a 10-12 year life expectancy. The new ones will have a life expectancy of 20 years. The new system was previously vote on. A letter is sent to the customer when the units are replaced. The cost to the customer is $100.00 as a onetime payment. The payment could be broken down to four payments of$25.00 or 6 payments of$17.50. The City previously (2000) did not charge the onetime fee to the customer, but instead increased the water rates to cover the costs. This time the City decided to give a onetime fee instead of raising rates. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Nelson/Lingenfelter to adjourn. The motion carried by voice vote and was unanimous. Diana Pavley-Rock, City Clerk Kent McDowell, Mayor