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HomeMy WebLinkAbout08-01-2017 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton Il 61520 08-01-2017 6:30pm A regular meeting of the Canton City Council was held on August 1, 2017 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4`" Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Curtis Lane, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Fire Chief Tom Shubert, Ron Robinson-Street Superintendent, Public Safety Director Richard Fairburn, Comptroller Lou Ann Armstrong, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Pastor Tim Baylor PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell said he would like to move part of his communications to the beginning of the meeting after the comptroller's report. Alderman West said he would like to move item #3 and item #4 around under the legal and ordinance committee. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JULY 18, 2017 BILL LIST Treasurer Wilkinson reported that the bill list had an incorrect total amount. The actual total of the bill list should be$290,075.52. Motion and second were made by Aldermen Lingenfelter/Mayhew to approve the minutes from July 18, 2017 and the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. COMPTROLLER'S REPORT Comptroller Lou Ann Armstrong reported that the pooled general cash fund for May and June reflects a significant increase. This is due to the property tax deposits in May and June. The pooled cash reflects both the non restricted cash, but also the restricted cash funds. The DECA cash fund reflects a balance of $51,300.00. The DECA receivables reflect two outstanding loans. The City has a loan to Fuller Jewelry and Sarah's Friendly Hardware. The general fund designated savings accounts are being used for the garbage depreciation, fire capital improvements and the fire technical rescue fund. The fire technical rescue fund is a restricted fund that does not belong to the City. The general fund receivables are occurred in the normal course of business. Payroll takes place in this fund. When payroll occurs the general fund pays for the payroll and then the water/sewer pays it back on a monthly basis. Each month reimbursements are made at the end of each month. The dedicated cash funds are funds in which the City levies taxes for. Three funds are still in the negative; however the City is working to get these out of the negative. The worker's compensation, social security and civil defense fun are all in the negative. Once the City receives the property taxes they will probably flip to the positive, but by the end of the fiscal year two will return to the negative. We would like to have enough money in these accounts so they do not flip negative by the end of the year. TIF 1 and TIF 2 funds are both looking pretty healthy at this time. The City does have some obligations that get paid out of the TIF funds . The video gaming tax fund reflects a budgeted amount of$90,000.00. These funds are being split three ways. They are being split between demolition, sidewalk and the cemetery fund. The first two months of the year the City received $9,000.00 each month. Approximately $3,000.00 is going into each of the three funds. The general fund revenues is reflected in the comptroller's report. This currently reflects being over the budgeted amount primarily due to the property tax that is received the first portion of the year. This will level out as we move forward. The general fund expenses reflect being over budget. We would like to see these funds remain more stable across the period of time. One of the reasons for being over budget was the three insurance payments being paid out in the first two months. The Ameren bills have been over budget. This is because a switch was made between providers that caused the City to get out of step with payments. Payouts made during this time frame also accounted for being over budget. The water and sewer revenue and expenditure is also reflected in the report. The City is anticipating that the State of Illinois will be making payments for their past due balances for their water bill at the prison. Once the state does pay the revenue will then be on budget. The expenses for water and sewer is under budget due to the fact that some of the expenses only get paid out once a year. The lake revenue and expenses along with the cemetery revenue and expenses is also in the report. Motion and second were made by Aldermen Nelson/Mayhew to approve the comptroller's report. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. MAYOR'S COMMUNICATION DRUG OVERDOSE PROCLAMATION Sue Tisdale and Jessica Kinsel spoke at the meeting about the death of Sue's son due to a opioid overdose. In 2015 they started a drug overdose walk. This year's event will include various speakers and a memorial walk on August 27, 2017 from 1:00-3:00pm at Wallace Park. Sue further explained that the opiod epidemic is killing over 150 per day. This number is higher than car accidents and gun deaths. Mayor McDowell presented a proclamation to Sue Tisdal for drug overdose awareness day. Whereas, Drug Overdose is an epidemic affecting many persons and families in Canton IL, and Whereas, drug overdose deaths have substantially increased 200% since the year 2000, and is now a national and international epidemic, and Whereas, more than 3 out of 5 drug overdose deaths involve an opioid, and Whereas, drug overdose kills more individuals than cars, guns or falls, and is now the leading cause of accidental death in the U.S., and Whereas, the United States is experiencing over 50,000 deaths annually, and Whereas, Fulton County Illinois experienced 8 actual overdose deaths in 2016, and Whereas, The City of Canton IL is committed to the recognition, care and treatment of those with substance abuse problems, and Whereas, International Drug Overdose Awareness Day is August 31; the day is aimed to raise awareness of overdose and reduce the steady increase of drug related deaths, and Whereas, The City of Canton, IL encourages efforts to promote understanding and awareness of drug overdose and problems. Now, therefore, we congratulate all Canton IL residents who participate in the International Drug Overdose Awareness Day recognition and advocacy events in August and throughout the year, and Be it further resolved that this resolution supports and promotes participation to the organizers and participants of The 3rd Annual Drug Overdose Awareness Walk in Canton, IL on Sunday, August 27 2017, at 1:00 pm. Motion and second were made by Aldermen West/Nelson to adjourn into executive session for: SILCS 120/2 (C)1 (C)11 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. City of Canton Reconvened Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 08-01-2017 7:32pm Mayor McDowell called the meeting back to order at 7:32pm. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW- REVIEW AND DISCUSS AND VOTE ON UTILIZATION OF TIF BOND FUNDS INVOLVING NEIDIG TRUCKING AND EXCAVATING ESTIMATES FOR THE ARCHWAY ON THE OPERA HOUSE The City previously discussed trying to save the archway on the Opera House. Alderman Mayhew said he believes the City could better utilize the money and does not want to put $100,000.00 into an archway on a lot that the City does not own. Alderman Jump said he agrees. The City has parking lot improvements, sidewalk, roadway improvements, street lighting projects that need to be made. The City does need to spend the TIF money, but he can't justify using$100,000.00 to fix the archway when the City has so many other projects that need completed as a priority. Mayor McDowell said the City received two bids. One bid was for $67,000.00 which was for split block, the other bid was for $100,000.0 which would cover the split block with brick. The owner has talked about giving the lot to the City after the archway work was completed. If the property gets deeded to the City it would be taken off of the tax rolls and the City would then not get any property tax. The estimated property tax amount for the property is $750.00 per year. Mayor McDowell said he has worked with Missy Towery in trying to get a developer to come to this property. The owner could donate the property to a developer that could be an incentive to develop on the property. Alderwoman Lingenfelter said that for the historic value of the archway she would like to see the City spend TIE funds to save it. Alderman Justin Nelson said it would be nice to save the archway, but the City should not be spending the money on this, but instead it should be from private funds if someone wants to save the archway. Motion and second were made by Aldermen Mayhew/West to utilize TIF bonds to save the archway of the Opera House and authorize the bids up to $100,000.00. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion failed. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT OF EMPLOYMENT OF RICHARD FAIRBURN AS PUBLIC SAFETY DIRECTOR OF THE CITY OF CANTON AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS.#5114 MOTION and second were made by Aldermen Putrich/Jump to approve the resolution and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 6-1-1 PERTAINING TO POSITIONS IN THE POLICE DEPARTMENT OF THE CITY OF CANTON ILLINOIS 51ST READING) Alderman Putrich said he thinks the Council should not micro manage the police department. He has talked to many of the police officers and retired officers and they do not believe this is a good idea. The officers and retirees believe it takes away a level for advancement. This will take away the incentive of moving up within the department. The officers will instead move to Pekin or Peoria where they have more opportunity. Alderman Putrich said that he thinks we need to have more leadership roles and does not think this is something the Council should do. The new public safety director has only been here one day and Alderman Putrich said he wants to have the new public safety director evaluate the entire department. If the City does this it will just lower the morale in the department and thinks the City is going down the wrong direction. Alderman Putrich said he would be a no vote. Alderman Jump said he would like to have the new public safety director come in and evaluate the situation and help make the best decision for the City. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION TO PROVIDE LONGEVITY PAY FOR CHIEF TOM SHUBERT#5115 MOTION and second were made by Aldermen West/Putrich to approve the resolution and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION OF THE COUNCIL OF THE CITY OF CANTON APPROVING A RETIREMENT AGREEMENT AND SEPARATION AGREEMENT BETWEEN THE CITY OF CANTON AND TOM SHUBERT#5116 MOTION and second were made by Aldermen West/Jump to approve the resolution and place on file. Alderman Jump thanked Chief Shubert for his work with the City of Canton and with the implementation of the public safety director position. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS REDEVELOPMENT AGREEMENT RELATIVE TO THE VILLAS OF HOLLYBROOK (RHC INVESTMENT) RELATIVE TO THE IH SITE. Attorney Lane said that an issue came up relative to certain insurance coverage for the Villas of Hollybrook. The City is seeking additional information regarding the insurance. DISCUSS REDEVELOPMENT AGREEMENT RELATIVE TO ROYAL HOSPITALITY LLC (ASHOK PATEL) RELATIVE TO THE OLD SIESTA HOTEL SITE Attorney Lane explained that the real estate purchase agreement with Royal Hospitality states they were suppose to get approved financing by January of 2017 with an interest rate of not more than 5%. The contract states that if this was not met the contract could be voided. They do not have the financing at this point. Discussion took place regarding a performance bond being used, but this was not defined in the agreement. They were also suppose to secure a hotel franchise agreement by November 2016, but this has not occurred. Due to the fact that they do not have financing this agreement could be voided. Attorney Lane had a discussion with a member of the LLC and they indicated that they are still trying to obtain the financing. The City needs to determine how to proceed at this point. DISCUSS CONSIDER AND VOTE ON A RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE.#5117 The MFT program resolution is to appropriate $300,000.00 of 2017 MFT tax funds towards this year's program. There is a current balance thru June 2017 in the amount of$435,000.00. The City typically receives $30,000.00 per month. Keith Plavec explained that the $350,000.00 is currently budgeted. The program will consist of spray patching ($20,000.00), Mill and overlay at 20th Avenue from the railroad track to Chestnut Street. The north end of Canton has several streets including Banyan, Palm, Pecan, Linden, Ingersoll Blvd that the City will be milling out six feet along the edges and putting material back on the edges. The City looked at some additional roads that will be moved over to next year's plans. MOTION and second were made by Aldermen Putrich/Mayhew to approve the resolution and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SRPED MISSY TOWERY The theater project press release will be held Tuesday August 15 at 11am in Jones Park. If the weather does not permit this will be moved to the Donaldson Center at Wallace Park. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A ROAD CLOSURE OF A STATE MAINTAINED ROADWAY FOR A PUBLIC EVENT(FRIENDSHIP FESTIVAL TO BE HELD SEPTEMBER 16, 2017#5118 The route will be the same as in prior years. The parade will begin at 10:00am. MOTION and second were made by Aldermen Mayhew/Putrich to approve the resolution for a road closure of a state maintained roadway for a public event on September 16,2017. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST BY BIG HORSE VINEYARD FOR A CLASS F (SPECIAL EVENT) LIQUOR LICENSE FOR THE TASTE OF CANTON TO BE HELD SEPTEMBER 30 2017 AT BIG CREEK PARK MOTION and second were made by Aldermen Mayhew/Putrich to approve the special event request by Big Horse Vineyard for the Class F liquor license for the Taste of Canton to be held September 30, 2017. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST BY BREW N CUE FOR A CLASS F (SPECIAL EVENT) LIQUOR LICENSE FOR THE TASE OF CANTON TO BE HELD SEPTEMBER 30 2017 AT BIG CREEK PARK MOTION and second were made by Aldermen Mayhew/West to approve the event for the Class F liquor license for Brew N Cue for the Taste of Canton to be held September 30, 2017 at Big Creek Park. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew X The motion carried. PUBLIC WORKS,WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER,CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS. CONSIDER AND VOTE ON THE MFT SCHEDUE FOR FY 2017 INCLUDING THE MAINTENANCE ENGINEERING TO BE PERFORMED BY A CONSULTING ENGINEER AND THE MUNICIPAL ESTIMATE OF MAINTENANCE COSTS. Engineer Keith Plavec explained that the estimated fee based on the information provided in the MFT schedule is$27,758.09 which includes the engineer design and the engineering inspection and includes outsourcing to Whitney and Associates to do the material and testing. MOTION and second were made by Aldermen Nelson/Putrich to approve the MFT schedule for FY 2017 including the maintenance engineering to be performed by a consulting engineer and the municipal estimate of maintenance costs. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. LAKES, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION MEMORIAL PARK BENCH PROGRAM The City was approached about allowing people to purchase memorial benches and trees for the cemetery and Jones Park. Carol Kohler found a company that provides benches so these would all stay consistent. Certain types of trees would be eligible for the memorial. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Justin Nelson/Lingenfelter to adjourn. The motion carried by voice vote and was unanimous. Diana Pavley-Rock, City Clerk Kent McDowell, Mayor