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Home My WebLink About06-06-2017 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 1161520 06-06-2017 6:30pm A regular meeting of the Canton City Council was held on June 6, 2017 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Curtis Lane, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Fire Chief Tom Shubert, WTP Superintendent Greg Pollitt, Ron Robinson- Street Superintendent, Lou Ann Armstrong-Clifton Larson, Kyle Jansen-Sexton of Greenwood Cemetery MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION—Bruce Rushing-Wesley United Methodist Church PUBLIC PARTICIPATION- Kim Scott Kim Scott was previously the ESDA coordinator for the City of Canton. Kim received a plaque from the City for her services. Kim wanted to thank Jason Strandberg and Alderman John Lovell for the work they did on the plaque she received. Kim explained that she would still like to offer any services that the City needs. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Mayhew asked to table the item listed on the agenda under the Finance committee agenda. Alderman Craig West asked to delete item #6 listed on the Legal and Ordinance committee agenda. Alderman Craig West asked to delete the name "Gary" listed under item #5 on the Legal and Ordinance committee agenda. Mayor McDowell said he would like to amend agenda item #2 under the Public Safety and Traffic Committee to read Avenue F instead of Avenue H. Motion and second were made by Aldermen West /Lingenfelter to amend the agenda with the items listed above. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MAY 16,2017 BILL LIST COMPTROLLER'S REPORT Comptroller Lou Ann Armstrong explained the comptroller's report in detail since the City has new members on the Council. Lou Ann further explained that they prepare the comptrollers report on a quarterly basis for the City. The report presented at this meeting covers the period ending April 30 2017. Motion and second were made by Aldermen Lovell/Mayhew to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW- LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A LETTER OF UNDERSTANDING BETWEEN THE CANTON UNION SCHOOL DISTRICT #66 AND THE CITY OF CANTON REGARDING THE SCHOOL LIAISON OFFICER AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID LETTER ON BEHALF OF THE CITY OF CANTON RESOLUTION #5109 MOTION and second were made by Aldermen West/Lovell to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, MECHANICS AND OTHER WORKERS EMPLOYED IN ANY PUBLIC WORKS BY THE CITY OF CANTON ILLINOIS OR BY ANYONE UNDER CONTRACT FOR PUBLIC WORKS WITH THE CITY OF CANTON, ILLINOIS. RESOLUTION#5110 MOTION and second were made by Aldermen West/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew ! X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 3-8-11 PERTAINING TO LIQUOR LICENSE IN THE CITY OF CANTON, ILLINOIS. (1st Reading) Alderman Lovell said he is in favor of the packaged liquor license reduction, but is not in favor of reducing the number of tavern license within the City limits. Alderman Lovell said he thinks reducing the number of tavern license is just eliminating the chance for opportunity for a business to come to town. DISCUSS, CONSIDER AND VOTE ON A BEER GARDEN LICENSE FOR BREW N CUE The liquor commission met to discuss the beer garden request by Brew N Cue. It was the recommendation of the liquor commission to approve the beer garden license. Brew N Cue is planning on building a beer garden on the East side of their building. This will be a second beer garden for the establishment. City Engineer Keith Plavec and the Zoning Director Steve Widmer worked with Brew N Cue with the design. MOTION and second were made by Aldermen Putrich/Hale to approve the beer garden license. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman 1 X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell . X Alderman Jump ABSTAIN Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24792 EAST OLD BEACH ROAD, CANTON ILLINOIS- ANNETTE LANDIS list Reading] ORDINANCE 44077 MOTION and second were made by Aldermen Jump/Mayhew to amend section #2 of the ordinance by removing the name of Gary Landis. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. MOTION and second were made by Aldermen Putrich/West to waive the rules for two readings of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. Motion and second were made by Aldermen West/Lovell to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X • Alderman West X Alderman Lovell X Alderman Jump Abstain Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN ENGAGEMENT LETTER WITH CLIFTON LARSON ALLEN FOR COMPTROLLER SERVICES. RESOLUTION#5111 Alderman Chris Jump asked what the fee was last year for Clifton Larson's outsourced comptroller services. Comptroller Lou Ann Armstrong replied that the fee was $6,000.00 per month. The proposal is to increase this amount by 2.5%for the new agreement. The increase is due to additional work being required from the establishment of the TIF 3 and the union contract negotiations. MOTION and second were made by Aldermen West/Mayhew to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump , X Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN DISCUSS. CONSIDER AND VOTE ON RE-ESTABLISHING COMMITTEE MEETINGS. Alderman Jump explained that his committee has several items that will need to be addressed within the next few months. We have police and fire negotiations and the hiring of a new public safety director. He would like to have additional committee meetings to be able to handle these items on a timely basis. Alderman Jump would like to schedule a meeting next Tuesday for discussing negotiations,grievance and personnel committee. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST FOR BREW N CUE Brew N Cue submitted two requests for special events. The first event will be held on June 17, 2017 from 11:00am to 11:00pm. The second event will be held June 24, 2017 from 12:00 noon to midnight. The event on June 17, 2017 will include a bags tournament. The event on June 24, 2017 will be for a celebration of life. This event will include live music. Both of the events will take place on their own property where the future beer garden will be located. Mark Anderson explained that since the beer garden is not yet constructed he will be renting fencing so the beer garden area will be fenced in. Mark will put the fencing up prior to the event on June 17, 2017 and he will leave this up for the event that is scheduled for June 24, 2017. This event will have 10 bands playing during the day/night for the event. MOTION and second were made by Aldermen Lovell/Putrich to approve the events. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew 1 X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE REQUEST FOR MOORE'S PUB TO BE HELD JUNE 17,2017 A request was submitted by Moore's Pub to be held on June 17, 2017 from 2:00pm to 8:00pm. This request includes a road closure on Elm Street from Van Buren down to 2nd Avenue. This event will include a bags tournament. MOTION and second were made by Aldermen Lovell/Lingenfelter to approve the event. ROLL CALL Yes No Absent Alderman Justin ! X Nelson Alderman ' X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew 1 X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE REQUEST FOR THE UNDERGROUND FASHION SHOW TO BE HELD SEPTEMBER 16,2017 AT JONES PARK A request was submitted for the Underground Fashion Show to be held on September 16, 2017 from 5:00pm to 9:00pm. The request includes a road closure including the east side of the square from Chestnut to Elm Street. Lilly Scalf explained that the runway would be setup in the street from JC Penney to the old CEFCU location. The event will include various vendors setup in the street and will also have live music. The revenue from the event would be used to start an art center for kids within the community. MOTION and second were made by Aldermen Lovell/West to approve the event. ROLL CALL Yes No Absent Alderman Justin ! X Nelson Alderman X Lingenfelter Alderman Putrich I X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump r X Alderman Mayhew X The motion carried. UPDATE FROM SRPED MISSY TOWERY GENERAL ECONOMIC DEVELOPMENT POINTS • Working on efforts to save a portion of the Opera House Professional Building. • Received word from Mayor McDowell that the City did receive the block grant for housing rehabilitation for $315,900. This is the grant that the partnership paid for the administration of the grant application to the Western Illinois Regional Council. Provided comments about SRPED's involvement with the grant to Canton Daily Ledger and to the Fulton Democrat. • Residential Housing Committee meeting with developer Kirk Sorenson. • Prepared for and attended the Grand Re-Opening Celebration for the downtown. • Sat in on webinar from Retail Strategies—Apparel's Future • Meeting with IL State Treasurers' representative Rob Baron to discuss our Workforce Development grant application. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT • Continuing to move forward with theater project efforts. Currently working on a possible agreement between the group and SRPED. • In person meetings, phone calls and e-mails with a non-profit organization looking for office space. • Follow up communications from retailers concerning the JCPenney property, communicated those to CFC Properties and recent discussion about our retail efforts moving forward. • Continuing with the Business, Retention and Expansion interviews. • Phone conversations with Pete Hosch of Ily-Vee concerning the open liquor license. • Sent property available property information to current Peoria business who is interested in opening a spa. • Phone call and in person meeting with a couple of local businessmen to address our vision for the Opera House and whether or not they would have any interest in doing something at that location. • In person meeting with person working on feasibility study for the proposed hotel project. • In person meeting with a person who is interested in doing a project in the downtown. She and her partner have a successful project in another area of Fulton County and are very interested in doing something in Canton. OTHER Prepared for and attended Two SRPED Executive Committee Meetings as we prepare for our FY 18. Prepared for and attended Two SRPED Board Meetings. Prepared for and facilitated new board member orientation with Jed Rhoades Attended IL Soybean Association luncheon regarding their economic impact in Fulton County. Attended Department Head Meeting Worked on and submitted Chamber Courier Article. Attended Canton Cruise In committee meeting. Meeting with counterpart in Galesburg Ken Springer. UPCOMING DATES TO REMEMBER: Friday, June ICs Canton Cruise-In. Canton Main Street Farmer's Market has started and runs every Saturday morning. PUBLIC WORKS,WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON NO OVERNIGHT PARKING ON THE SQUARE Attorney Lane explained that previous discussion took place regarding the no overnight parking on the square. Attorney Lane suggested working with the Public Works Department on the specific roads and then come back with a revision to the current ordinance. Mayor McDowell said he would like to include some of the main streets that lead into the downtown area with no parking to help with snow removal. Attorney Lane explained that this will be on the next council agenda for further discussion. DISCUSS, CONSIDER AND VOTE ON PLACING A STOP SIGN AT WEST CHESTNUT STREET AND AVENUE F-WEST BOUND Mayor McDowell explained that he has received several phone calls regarding the safety of the new trail on West Chestnut Street and Avenue F. People using the new trail must enter the roadway when crossing Chestnut Street on Avenue F. To protect the people using the trail the City could install a stop sign at the intersection of West Chestnut Street and Avenue F. The City could also place a sign warning people of the crossing. The stop sign would only be used for the westbound traffic. Further discussion took place about a stop sign not being placed on the eastbound traffic. Mayor McDowell said that eastbound traffic is very visible. Alderman Putrich said he thinks not having a stop sign on the eastbound side could cause accidents. Alderman Hale suggested putting in a 4 way stop to eliminate any confusion and the risk of accidents. This item will be tabled until the next Council meeting. STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN LAKES, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION APPOINTMENT OF SUPERINTENDENT TO SYSTEM MAINTENANCE-DASH WILSON Mayor McDowell said he would like to appoint Dash Wilson to the position of System Maintenance Superintendent. Motion and second were made by Aldermen West/Hale to confirm the appointment. ROLL CALL Yes No Absent AldermanJustin X I Nelson Alderman X Lingenfelter _ Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. APPOINTMENT OF SUPERINTENDENT TO STREETS/GARBAGE/BUILDINGS AND GROUNDS Mayor McDowell said he would like to appoint Ron Robinson to the position of superintendent of streets and garbage/building and grounds. Cole Atchley currently was filling the position of interim superintendent of streets, garbage and building/grounds; however after careful consideration, Cole decided that he was not wanting to take the position on a permanent basis. Motion and second were made by Aldermen Lingenfelter/Putrich to approve the appointment. ROLL CALL Yes No Absent Alderman Justin X i Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. Mayor McDowell thanked Sexton-Kyle Jansen for the work he does out to Greenwood Cemetery. Mayor McDowell thanked Carol Kohler for the work that she does at Jones Park. Chuck Jarvis and John Hardin also does a great job in keepingJones Park looking nice. The dumpster days will be held from June 19, 2017 to June 24, 2017. The City will have dumpsters setup at the City garage from 7:30am to 5:00pm Monday-Friday. People bringing items will need to have identification to show that they are a resident of Canton. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Mayhew/Putrich to adjourn for the purpose of: SILCS 120/2 C (11) C(2) ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman X Lingenfelter Alderman Putrich X Alderwoman Hale X I Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. There will not be any action coming out of executive session. Diana Pavley-Rock, City Clerk Kent McDowell, Mayor