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Home My WebLink About04-25-2017 Special Council Meeting City of Canton Special Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 04-25-2017 6:30pm A special Council meeting of the Canton City Council was held on April 25, 2017 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, City Attorney Nancy Rebel, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Police Chief Rick Nichols, Lou Ann Armstrong(Clifton Larson) MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING- INVOCATION- Alderman Gerald Ellis PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MINUTES HELD APRIL 18, 2017 Motion and second were made by Aldermen West/Putrich to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW DISCUSS, CONSIDER AND VOTE ON THE IMPLEMENTATION OF A PERSONNEL BUDGET FOR THE CITY OF CANTON. Alderman Mayhew explained that the purpose of the implementation of the personnel budget is to help the Council see the labor costs since personnel is 70%of the total budget. This would help the Council make better decisions and have a clear view on personnel expenses. Lou Ann Armstrong explained that the City could have monthly reporting that would include personnel and benefits for all employees to present to the Council on a quarterly basis. Having a reporting system in place would allow the Council to be able to view personnel trends over a set amount of time. MOTION and second were made by Aldermen Mayhew/Putrich to adopt the personnel budget. Attorney Rabel expressed concerns about the language in the motion. This is simply a reporting feature that is being requested that would show the labor costs. This report is not to adopt a personnel budget. Adopting the budget is a separate item to be voted on. Aldermen Mayhew/Putrich withdrew their motion. This item will be tabled. DISCUSS, CONSIDER AND VOTE ON THE IMPLEMENTATION OF A CAPITAL IMPROVEMENT BUDGET FOR THE CITY OF CANTON. Alderman Mayhew explained that the City could have a reporting feature that would include all of the improvement items that the City would like to make over a certain amount of time. It would make it easier to be able to budget for capital improvements and have money put into a depreciation fund. Lou Ann Armstrong explained the long range financial management plan that was distributed for review. The document presented is a draft of what could be a long range plan for the City. This report would create a tool in assisting in the planning of capital improvements over long term period. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF THE CITY OF CANTON, FULTON COUNTY ILLINOIS IN LIEU OF AN APPROPRIATION BUDGET FOR THE FISCAL YEAR BEGINNING MAY 1, 2017 AND ENDING APRIL 30, 2018(2ND READING)#4076 Alderman Mayhew explained that the general fund budget has a surplus of $17,371.00. The Water/Sewer budget has a surplus of$85,728.00. The City previously had money budgeted for a dump truck that was removed from the final budget. This added $20,000.00 to the final budget. The City is anticipating some expenses that are unpredictable. The general ledger surplus would have $37,000.00 if the dump truck is taken out of the budget. Lou Ann Armstrong explained that she feels comfortable with the budget except for the general fund. The City is anticipating some expenses that could potentially exceed the $17,000.00 surplus currently in the general fund budget. If the dump truck is removed from the budget it would bring the surplus in the general fund up to $37,371.00 surplus. The City may need to adjust some of the funds once in the new fiscal year if needed. MOTION and second were made by Aldermen Mayhew/West to adopt the budget for all corporate purposes of the City of Canton, Fulton County Illinois in lieu of an appropriation ordinance for fiscal year beginning May 1, 2017 and ending April 30, 2018 with the adjusted changes of$20,000.00 going back into the general fund. Alderman Mayhew said the Council will have to watch the spending carefully moving into the new fiscal year. When items are not in the budget the City will need to look at ways to stay afloat without having to borrow money to meet the needs. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND THE ILLINOIS PUBLIC RISK FUND FOR WORKERS COMPENSATION INSURANCE EFFECTIVE MAY 1,2017#5099 Alderman Mayhew explained that the Council approved Dan Kieswetter's insurance bids at the last Council meeting for the work comp and property/liability insurance. MOTION and second were made by Aldermen Mayhew/Lovell to approve the agreement between the City of Canton and the Illinois Public Risk Fund for workers compensation insurance effective May 1, 2017. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND THE ILLINOIS COUNTIES RISK MANAGEMENT TRUST FOR THE PROPERTY/LIABILITY INSURANCE EFFECTIVE MAY 1, 2017#5100 Alderman Mayhew explained that this was also part of the package accepted at the last Council meeting for Dan Kieswetter's insurance bid. MOTION and second were made by Aldermen Mayhew/Putrich to adopt the resolution approving the agreement between the City of Canton and the Illinois Counties Risk Management Trust for property/liability insurance effective May 1, 2017. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. LEGAL AND ORDINANE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS. CONSIDER AND VOTE ON A RESOLUTION APPROVING A STIPULATION OF ASSESSMENT BY THE PARTIES WITH THE COOK CANTON LLC AND AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE SAID STIPULATION ON BEHALF OF THE CITY OF CANTON ILLINOIS (COOK MEDICAL FACILITY)#5101 Attorney Rabel explained that Cook Canton LLC and Cook Canton Real Estate filed tax appeals for 2015 and 2016. They submitted appraisals. Attorney Rabel explained that she has been in negotiations with them and was in contact with the supervisor of assessments and the County assessor, as well as the company that the City hired to do the appraisal on the Harvester Inn tax appeal. Attorney Rabel said the numbers suggested by the assessor are fair. This will save the City time and money. The appraisals are approximately $10,000.00 each. These are the stipulation for 2015. The supervisor of assessment can adjust the amount for 2016-- since these are due now. Cook is waiving the refund from 2015 as part of the agreement. MOTION and second were made by Aldermen West/Lovell to approve the resolution. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A STIPULATION OF ASSESSMENT BY THE PARTIES WITH THE COOK CANTON REAL ESTATE LLC AND AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE SAID STIPULATION ON BEHALF OF THE CITY OF CANTON ILLINOIS(COOK POLYMER FACILITY).#5102 MOTION and second were made by Aldermen West/Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN ASSIGNMENT OF REAL ESTATE PURCHASE AGREEMENT BETWEEN RHC INVESTMENTS, LLC AND PHILLIPS VOHB, LLC #5103 Attorney Rabel explained that the Council approved a request for proposal on the IH site from RHC investments LLC. Last week the Council approved the real estate purchase agreement and the TIF redevelopment agreement between the company and the City of Canton. After doing some research they decided legally that since the International Harvester Site is a Brownfield site they would request that a new entity should be setup. It is the same ownership, but it will give them some protection for liability purposes. Attorney Rabel explained that this explanation is also for the next item to be discussed. MOTION and second were made by Aldermen West/Mayhew to approve the resolution. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich Abstain Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ASSIGNMENT OF A TIF REDEVELOPMENT AGREEMENT BETWEEN RHC INVESTMENTS LLC AND PHILLIPS VOHB, LLC#5104 MOTION and second were made by Aldermen West/Lovell to approve the resolution. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE AND PERSONNEL ALDERMAN TAD PUTRICH, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN - DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT/RIGHT OF WAY CLOSURE FOR THE CANTON DOWNTOWN GRAND RE-OPENING CELEBRATION TO BE HELD MAY 13 2017 FROM 10:00AM TO 5:00PM This event will include the closure of the CEFCU lot and some additional parking spaces. MOTION and second were made by Aldermen Lovell/Putrich to approve the request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. PUBLIC WORKS,WATER AND SEWER ALDERMAN GERALD ELLIS, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN LAKES, BUILDINGS AND GROUNDS ALDERMAN MAYOR COMMUNICATION OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Putrich/West to adjourn into executive session for Negotiations. SILCS 120/2 C2 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. There will be no action coming out of executive session. Diana Pavley-Rock, City Clerk Jeffrey Fritz, Mayor