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Home My WebLink About04-18-2017 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 04-18-2017 6:30pm A regular meeting of the Canton City Council was held on April 18, 2017 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, City Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Police Chief Rick Nichols, Fire Chief Tom Shubert, Greenwood Cemetery Sexton Kyle Jansen, Comptroller Lou Ann Armstrong and Dan Bender(Clifton Larsen) MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING- INVOCATION- Alderman Gerald Ellis PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Fritz said he would like to strike item #4 from the finance committee agenda. Mayor Fritz also stated he would like to move the item listed under Negotiations Grievance and Personnel to the Mayor's Communications. Alderman West said he would like to move items #9 and #10 under the Legal and Ordinance Committee to the beginning of the meeting. Motion and second were made by Aldermen West/Putrich to approve the corrections to the agenda. The motion carried by voice vote and was unanimous. CONSENT AGENDA APPROVAL OF THE PUBLIC HEARING MINUTES HELD APRIL 5, 2017 AND THE SPECIAL COUNCIL MEETING MINUTES HELD APRIL 11, 2017 BILL LIST MARCH DISBURSEMENT REPORT MARCH TREASURER REPORT Treasurer Wilkinson reported that the general fund balance at the end of March was $550,488.90. The MFT money is increasing with a current balance of $309,932.98. The water/sewer balance at the end of March was $284,954.16. The cemetery general operating fund balance at the end of March was$18,152.56. The State of Illinois is currently running three-six months behind on their water bill payment for the prison. GREENWOOD CEMETERY REPORT POLICE REPORT FIRE REPORT Motion and second were made by Aldermen West/Hale to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. COMMITTEE REPORTS: LEGAL AND ORDINANCE ALDERMAN CRAIG WEST DISCUSS, CONSIDER AND VOTE ON A PURCHASE AGREEMENT BETWEEN RHC INVESTMENTS LLC AND THE CITY OF CANTON AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON ILLINOIS Attorney Rabel explained that this item is for a real estate purchase agreement for 6.153 acres located at the northwest development block of the former International Harvester Site. The Council previously approved a request for proposal response from RHC Investment LLC for the assisted living facility. Chad Phillips is at the meeting to answer any questions on behalf of RHC Investments. MOTION and second were made by Aldermen West/Ellis to approve the purchase agreement. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TAX INCREMENT FINANCING DISTRICT REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND RHC INVESTMENTS LLC. Ilst READING)#4073 MOTION and second were made by Aldermen Justin Nelson/Ellis to waive the rules for two readings. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich Abstain Alderman Alderman Mayhew X The motion carried. MOTION and second were made by Aldermen Nelson/West to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich Abstain Alderman Alderman Mayhew X The motion carried. FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN COMPREHENSIVE INFRASTRUCTURE ANALYSIS PRESENTATION-LEOPARDO ENERGY A presentation from Leopardo Energy was provided to the Council on the feasibility findings. The study began in August 2016. The feasibility report is on file in the Clerk's office. DISCUSS, CONSIDER AND VOTE ON BIDS RECEIVED FOR THE CITY OF CANTON'S WORKERS COMPENSATION AND LIABILITY/PROPERTY INSURANCE AND NAMING A CARRIER EFFECTIVE MAY 1, 2017. The City received bids from MICA, IML and Dan Kieswwetter. All three insurance providers were present at the meeting to give an overview of their proposal. MICA provided a bid in the amount of $477,261.00. IMLRMA provided a bid of $453,710.00. Kiesewetter provided a bid in the amount of $431,633.00. Of the three bidders IML offered a $500.00 deductible, which was lower than the other proposed deductibles of $5,000.00. Alderman Mayhew explained that it would not take very many claims to add additional costs with a $5,000.00 deductible in place. The City currently budgeted $550,000.00 for the work comp and liability/property insurance. MOTION and second were made by Aldermen Mayhew/Lovell to accept the bid from IML for the workers compensation and liability insurance effective May 1, 2017 in the amount of $453,710.00. DISCUSSION: Further discussion took place regarding the claim history and the differences between the $500.00 deductible proposed from IML and the $5,000.00 proposed from MICA and Kiesewetter. Based upon the claim activity it was determined that the City could benefit from the lower bid and still be able to have a higher deductible. Dan Kiesewetter pointed out that with his proposal the $5000.00 deductible was for auto, but physical damage deductible is$2500.00. Alderman Putrich discussed the recent claim during the gas explosion. Dan Bender from Clifton Larson explained that the claim for the explosion falls back onto the carrier at the time of the incident. Attorney Rabel explained that the City has already filed a claim for the explosion, so MICA would still be responsible to cover the claim once it is all settled. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion failed. Motion and second were made by Aldermen Mayhew/Putrich to accept the bid from Dan Kiesewetter with IPRF and ICRMT in the amount of$431,633.00 effective May 1, 2017 for the City's work comp and property/liability insurance coverage. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS,CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF THE CITY OF CANTON. FULTON COUNTY ILLINOIS IN LIEU OF AN APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING MAY 1, 2017 AND ENDING APRIL 30. 2018. (2ND READING} Alderman Mayhew explained that the proposed budget had $550.000.00 budgeted for the work comp and property/liability insurance. The City just accepted a bid in the amount of $431,633.00. This is a savings that he would like to show and have the new amount reflected in the budget before it is adopted. Dan Bender said that he could adjust the budget to reflect the differences with the proposed insurance bid. The funds have previously been in a deficit. Dan further explained that he would like to add approximately$15,000.00 to bring up the budgeted amount to$450,000.00 to allow for any claims that are not anticipated. Lou Ann further explained that this budgeted amount is in the dedicated funds so even though we are receiving a lower than projected amount that money will need to remain in those funds. The fund has been in a deficit, so the lower amount will allow us to get out of the deficit sooner. The overall budget was revised from the last meeting. This latest draft of the budget includes some healthcare changes. The retiree healthcare was also assessed. The police department will have a couple of retirees that was being budgeted out of the police department budget. All of the projected policemen that will be retiring was moved over to the general fund retiree budget. A change was also made in the administration budget. The salary for the City Attorney/City Administrator was removed and a severance package was included. Payroll was also moved over to outsourced legal fees. The results with all of the changes left the general fund with a surplus of$2,629.00-which is still far from being healthy. Alderman Putrich expressed concerns with the aging vehicles. The City does not have any money to replace squad cars and vehicles. Further discussion took place with the personnel costs. The auditor always explains each year the personnel is a large part of the budget. Attorney Rabel explained that we are a service industry and personnel will always be the highest cost no matter what. 80-90%of the personnel are covered by collective bargaining agreements. The current budget does not have any increase for salaries. Alderman Lovell explained that he is not comfortable with only a $2,000.00 surplus in the budget. Alderman Mayhew explained that we are trying to catch up things that was done incorrectly for years. The budget is only a guideline. Alderman Putrich explained that it is a guideline but must be passed by April 30, 2017. Once the budget is passed,the Council will still need to continue to watch expenditures daily to make sure it doesn't go over the budgeted amount. Mayor Fritz recommended holding a special meeting next week (April 25, 2017) at 6:30pm to finalize the budget. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING THE TERMINATION OF A LEASE BETWEEN SARAH'S FRIENDLY HARDWARD AND THE CITY OF CANTON AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON.#5090 Sarah's Friendly Hardware went out of business, but was under a lease until 2020. The termination of the lease will allow the lease to be made to someone else. Sarah's lease was previously$10.00 per year. MOTION and second were made by Aldermen West/Ellis to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNICIPALLY OWNED REAL PROPERTY-100 NORTH MAIN STREET(1ST READING}#4074 MOTION and second were made by Aldermen Ellis/Putrich to suspend the rules for the 2nd reading. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. MOTION and second were made by Ellis/Putrich to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING A HOME OCCUPATION PERMIT FOR KEITH IFFT. (1ST READING)#4075 The home permit being requested by Keith lift is for a located at 184 East Cypress for the sale of firearms from his home. This request did go before planning and zoning and it was their recommendation to approve the request. MOTION and second were made by Aldermen Ellis/Putrich to approve the ordinance and place it on file. Alderman Mayhew said he would be against passing the ordinance with only one reading since we would be holding a special meeting next week. The ordinance could be on the agenda next week which would allow time for comments or questions from the neighbors. Alderman Ellis said that the neighbors were present at the zoning meeting and the zoning board approved the request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. MOTION and second were made by Aldermen Ellis/Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. A RESOLUTION APPROVING AN AGREEMENT BETWEEN BCBS AND THE CITY OF CANTON FOR THE GROUP MEDICAL PLAN EFFECTIVE MAY 1, 2017. #5091 MOTION and second were made by Aldermen West/Mayhew to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. A RESOLUTION APPROVING AN AGREEMENT BETWEEN GUARDIAN INSURANCE AND THE CITY OF CANTON FOR THE GROUP DENTAL PLAN EFFECTIVE MAY 1, 2017.#5092 MOTION and second were made by Aldermen West/Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. A RESOLUTION APPROVING AN AGREEMENT BETWEEN GUARDIAN LIFE INSURANCE AND THE CITY OF CANTON FOR THE GROUP LIFE INSURANCE EFFECTIVE MAY 1, 2017. #5093 MOTION and second were made by Aldermen West/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. A RESOLUTION APPROVING AN AGREEMENT BETWEEN GUARDIAN LIFE AND THE CITY OF CANTON FOR VOLUNTARY LIFE INSURANCE. #5094 MOTION and second were made by Aldermen Hale/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. A RESOLUTION APPROVING AN AGREEMENT BETWEEN GUARDIAN INSURANCE AND THE CITY OF CANTON FOR VOLUNTARY VISION INSURANCE.#5095 MOTION and second were made by Aldermen West/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION TO PROVIDE FOR A LONGEVITY PAY FOR POLICE CHIEF RICK NICHOLS.#5096 MOTION and second were made by Aldermen Ellis/Putrich to approve the resolution and place it on file. Mayhew: asked how much it will cost the City for the pay increase. Attorney Rabel explained that the salary increase would be offset by the insurance amount paid. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A RETIREMENT AGREEMENT FOR POLICE CHIEF RICK NICHOLS AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS. #5097 MOTION and second were made by Aldermen Ellis/Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SEPARATION AGREEMENT FOR CITY ATTORNEY AND ADMINISTRATOR NANCY L BABEL AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON ILLINOIS. #5098 MOTION and second were made by Aldermen Ellis/Lovell to approve the resolution and place it on file. DISCUSSION: Alderman Mayhew said that he would be a no vote because we simply do not have the money with only a $2000.00 surplus in the budget. Alderman Putrich said that this. amount is much less than what the previous City Attorney received. The last City Attorney received five months pay. Alderman Mayhew said he was not part of the last administration and said the City needs to get away from making these types of arrangements when people leave. This costs the City money- and the City does not have the money to pay for it. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE& PERSONNEL ALDERMAN TAD PUTRICH, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN-ABSENT PUBLIC WORKS,WATER AND SEWER ALDERMAN GERALD ELLIS, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN LAKES, BUILDINGS AND GROUNDS ALDERMAN DISCUSS, CONSIDER AND VOTE ON THE EXPENDITURE OF FUNDS FOR PLATTING OF OLD BEACH ADDITION. Motion and second were made by Aldermen Putrich/Ellis to spend up to$5,000.00. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. MAYOR COMMUNICATION Mayor Fritz said he would like to bring forward the names of Bryce Taylor and Joseph Christy for auxiliary police. It was the recommendation of Chief Nichols to appoint both as auxiliary officers Motion and second were made by Aldermen West/Hale to approve the appointments. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. PROCLAMATION FOR CHILD ABUSE PREVENTION MONTH OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Nelson/Hale to adjourn into executive session for Negotiations. 5ILCS 120 C2 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. There was no action after executive session and the meeting adjourned. Diana Pavley-Rock, City Clerk Jeffrey Fritz, Mayor